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MUTUAL AID AGREEMENT FOR SERVICES THIS AGREEMENT, made and entered into by and between the Regents of the University of Idaho, a public corporation, state educational institution and a body politic and corporate, organized and existing under the Constitution and laws of the State of Idaho, (the Ul), and the City of Moscow, a Municipal Corporation of the State ofldaho, (the CITY); WHEREAS, The City Council of the CITY has deemed it in the public interest to contract for services provided by the UI; and, WHEREAS, the UI is willing to provide certain services to the CITY: WITNESSETH: NOW THEREFORE, AND IN CONSIDERATION FOR THE MUTUAL PROMISES HEREIN SET FORTH, THE PARTIES HEREBY AGREE AS FOLLOWS: The U l hereby agrees to provide the CITY with the following plumbing and electrical services under the following terms and conditions: L EMPLOYMENT: The UI will provide the CITY with one qualified journeyman plumber and one qualified journeyman electrician for inspection services and other related services. 2. PERFORMANCE: The Ul will provide electrical and plumbing inspection service by individuals qualified to conduct electrical and plumbing inspections in the State of Idaho who will devote time and effort to the performance of these duties in accordance vvith the Standards of the Electrical and Plumbing profession. Duties shall include, but are not limited to, electrical and plumbing inspections, plan review, related record keeping, and identification of code violations. 3. ADDITIONAL PERSONNEL: When UI workload schedules permit, the UI will provide qualified journeymen for backup to the above electrician in emergency situations and to cover for sick and annual leave. Backup for the plumber will be provided by the CITY. In addition, when requested and if UI work schedules permit, Facilities Center personnel may assist in major plan review activities at published university rates (see Attachment 4. AVAILABILITY: Plumbing and electrical inspectors shall each schedule regular office hours weekly in City Hall for brief ccnsultations. In addition, the UI will make a good faith effort to provide inspectors fur critical, non-scheduled inspections subject, however to prior UI need for the personneL Also, dependent on workload, the UI will provide access to inspectors by telephone at the Facilities Center to return calls for short consultations and scheduling. 2000-62 ---PAGE BREAK--- Mutual Aid Agreement for Services Page2 5. DURATION: Except in the case of earlier termination or mutnal modification as provided in paragraph 8, this agreement shall be in effect from the first day of August, 2000 until the 30th day of June, 2003 with annual adjustments beginning June 30th of each year to reflect the cbarge out rate for the following year. 6. COMPENSATION: The UI shall receive reimbursement fur personnel services as provided in the attached reimbursement schedule (Attachment Charges will be renegotiated before the end of the current fiscal year (June 30, 2001). They will be consistent with UI Facilities Management cbarge out rates. 7. COMMITMENT OF TIME: The UI sball provide approximately 16 hours of electrical inspection services and 16 hours of plumbing inspection services per week, normally in segments of approximately 8 hours each. Plumbing and electrical inspectors will report to the CITY at 8:00 AM on Tuesday and Thursday to provide inspections and consultations. They \Viii remain through the day or until the last scheduled appointment. Dependent upon scheduled workload, UI will also provide inspectors on Monday, Wednesday and Friday, to perform critical inspections (e.g. re-inspection aflcr failed inspection). Hours worked for the prior month shall be reported to the Community Development Director on or before the fifteenth (15th) day of each month. 8. TERMINATION OR MODIFICATION: Either party may terminate this Agreement for any reason upon 120 days notice. In addition, UI reserves the right to terminate this Agreement in the event tbat qualified employees are not available to perform these services. This Agreement may onJy be modified by mutnal agreement of the parties in writing. Annual charge out rate modifications will be submitted by the UI to the CITY and will be attached to the contract when approved. 9. OFFICE SPACE AND A PARKING PERMIT will be provided by the CITY as directed by the Community Development Director. The CITY will also provide all secretarial support (scheduling, permits, coordination, meetings, telephone calls, etc.) and code books, forms, and other office supplies (from City facility). 10. TRAINING: The CITY will provide all costs (registration, travel, expenses, etc.) for training of the inspector in each position (ICBO Inspector or its equivalent). Persons in each of the two positions may attend training not to exceed ten (I 0) working days per year per position. The UI will pay one-half of the cost of training a new UI inspector in either of the positions when there is a change of personnel within two years of the initial training in a position. The CITY will not be responsible for license fees or training necessary for maintenance of the inspector's journeymen licenses. PERMIT FEES: The CITY will be the sole recipient of all permit fees. 12. CONTACT: The contact person for this from the UI will be the Assistant Director of Management Services and for the CITY will be the Community Development Director. ---PAGE BREAK--- Mutual Aid Agreement for Services Page3 13. EMPLOYEES: The UI will carry all necessary workers' compensation insurance and make all necessary employment security contributions and tax withboldings regarding personnel it provides under this agreement. 14. INDEMNIFICATION AND INSURANCE: Except as otherwise provided in Section 13 hereinabove, the CITY will defend, indemnifY, and hold harmless the UI and its agents and employees from and against any and all claims, damages, costs, liabilities, and expenses (including reasonable attorney fees) that arise in connection with any act or omission of the UI or its agents or employees, or that arise in connection with any act or omission of the CITY or its agents or employees, in any way related to the performance of services under this agreement. The CITY will purchase comprehensive general liability insurance (including errors and omission coverage) in the amounts of$500,000 Combined Single Limits. 15. ENTIRE AGREEMENT: This agreement represents the entire agreement between the parties hereto, and any other prior understandings, agreements, or contracts being hereby cancelled without any further whatsoever on either party. IN WITNESS WHEREOF: the CITY by and through its Mayor and City Clerk, and the UI, by and through its Financial Vice President have executed this agreement to be effective the day and year first set forth herein. DATED this 2nd day of October, Attachment A: Billing Rate REGENTS, UNIVERISTY OF IDAHO: \ . l,JoQQ 2000. MOSCO / r. Marshal!Fco2'ii· t ---PAGE BREAK--- CITY/UNIVERSITY AGREEMENT- ATTACHMENT A Billing Rate FYO 1 (July 1, 2000 to June 30, 2001) Contract Rates: Plumbing Inspector Electrical Inspector $33.00 per hour $3 3 _ 00 per hour