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MEMORANDUM OF AGREEMENT Between the Idaho Association of Counties and City of Moscow THIS AGREEMENT is made and entered into this lOth day of January, 1995 by and between the Idaho Association of Connties (hereafter referred to as lAC) and City of Moscow (hereafter referred to as City). WHEREAS, the Idaho Juvenile Justice Commission (hereafter JJC) has determined that Attendant Care services are a necessary component of the Idaho juvenile justice system provided through county participation; and WHEREAS, lAC has entered into an agreement with JJC to provide reimbursements to cities and counties for furnishing attendant care services to juveniles; and WHEREAS, Guidelines and Forms for the Attendant Care Program have been issued by JJC setting forth the standards for the Attendant Care Program and the amounts available for reimbursement to each entity. NOW THEREFORE, the parties enter into the following: AGREEMENT TERM OF AGREEMENT The term of this agreement shall be from October I, 1994 through and including September 30, 1995. SCOPE OF AGREEMENT This agreement shall be governed by the terms and conditions set forth in the Guidelines and Forms of the Attendant Care Program attached hereto and incorporated by reference as though fully set forth. 95-03 ---PAGE BREAK--- - ATTENDANT CARE PROGRAM Guidelines and Forms October 1, 1993 ---PAGE BREAK--- A. GUIDELINES FOR IDAHO ASSOCIATION OF COUNTIES' ATTENDANT CARE SERVICES FUNDING PURPOSE The attendant care program provides a short-tenn alternative to placing a juvenile in secure confmement. The program's main purpose is to give law enforcement officials a place other than secure detention to hold juveniles after they have been apprehended. A youth placed in attendant care is usually charged with a non-serious delinquency offense or a "status" offense such as running away or beyond control. Juveniles placed in attendant care can remain there up to 24 hours, excluding weekends and court holidays. The attendant care program is used to hold juveniles who are not considered dangerous to themselves or to others pending a preliminary hearing. The juvenile understands that the hold is strictly voluntary because the facility is non-secure. At the hearing the court decides whether to returu them to their homes, place them in foster or shelter care or place them in a detention center. The purpose of the attendant care network is to provide financial incentives for the development and use of the least restrictive care alternatives for juvenile offenders. Those counties which choose to participate in the attendant care network are expected to make a commitment to work toward increasing the use of the least restrictive care appropriate for the individual juveniles of their jurisdiction. B. ADMINISTRATION The Idaho Association of Counties (lAC) will administer the project. lAC will work closely with the Idaho Juvenile Justice Commission (formerly the Idaho Commission for Children and Youth) and the Department of Health and Welfare, Bureau of Juvenile Justice. lAC will establish an Attendant Care Services Task Force to represent both statewide and local interests. C. DEFINITION OF ATTENDANT CARE Attendant care is defmed as the supervision of a juvenile in a non-secure setting by a trained attendant. It can be provided directly by any county, or by any private agency authorized by the county and the juvenile court to provide the service. All counties utilizing the attendant care network are to designate an individual who is authorized to approve the use of, coordinate, and direct the use of attendant care services. It is anticipated that this will be the county sheriff and as such, the county sheriff has the training materials developed for the attendant care program . .l'T"TPJ\.ffiANT rARP. fTTJIDEUNES (10/1/93) Page 1 ---PAGE BREAK--- Youth attendant care is a service provided to law enforcement to hold juveniles in a non-secure setting for short periods of time separated by sight and sound from incarcerated adults until: - parents or responsible adult can pick them up - they need to appear in court - they can be placed in foster or shelter care Youth attendants are trained individuals who are on call to respond when needed to supervise a youth in a non-secure setting. Male attendants must sit with male youths and female attendants must sit with female youths. The qualifications for a youth attendant will be set by each county. However, state law mandates that all child care workers will undergo a thorough criminal history check which will include an FBI check with fmgexprinting. Attendants are considered county employees, unless they are working for a private agency to provide the service. D. ELIGffiLE JURISDICTIONS Eligible jurisdictions include the 44 counties in Idaho. Attendant care services can also be provided by one county on behalf of one or more counties. Private agencies are also eligible to provide attendant care on behalf of a county or group of counties if so authorized by the county, the Juvenile Justice Commission and the juvenile court jurisdiction. E. REPORTING Currently all counties or regional facilities securely detaining juveniles submit data to the Office of Juvenile Justice and Delinquency Prevention for statistical purposes. This data will also be collected by the attendant care sites. Forms containing all the pettinent information are included with these guidelines. F. PAYMENT REIMBURSEMENT PROCEDURES The Idaho Juvenile Justice Commission (JJJC) has established a funding formula for the reimbursement of costs associated with the attendant care network. Each county is allotted twenty cents (.20) per child residing in their county. This will allow fair distribution of the funds. The county allotment will be divided into quarters to coincide with the grant cycle. Any county funds not used within the first quarter will be available to other counties within the region. At the end of the second quarter, the unused funds will be available to any county within the state. See Appendix I for county breakdown. The following items are those which are eligible for reimbursement under the attendant care network program. Each item includes the required documentation. Under no circumstances will counties be reimbursed for juveniles who have been adjudicated or awaiting transport to a juvenile detention facility. ATTENDANT CARE GUIDELINES (10/l/93) Page 2 ---PAGE BREAK--- Meals/snacks for Attendants and Juveniles during supervision - 100 Percent - within State meal rates. Transportation/Per Diem for Attendants for their participation in training - 100 Percent - within State rates (copies of mileage totals and meal receipts must be included). Stipends for Attendants during supervision - (only attendants who have received the approved training provided by Health and Welfare are eligible for stipends) 100 Percent - within the following parameters (no stipends will be paid if youth are post-adjudicatory). $7.50 per hour is the ma:ximmn allowable - Anything over $7.50 must be the county's responsibility. No more than an eight hour shift, anything over eight hours will not be reimbursed. The county or private agency official authorized to provide Attendant Care Services must sign the billing submitted for reimbursement. All counties that elect to provide attendant care services will have a signed agreement with the Idabo Association of Counties regarding the expectations/arrangements for the provision of the attendant care network. Included in the agreement will be the specifications regarding payment procedures and payment schedules. Billings for services shall be submitted no later than fifteen (15) days after the end of the month to gnarantee payment. lAC will pay each provider following completion of each month after services have been established and verified. The format for billings may be established by the county or private agency, as long as the information and documentation is provided. G. DESCRIPTION OF SETTING Attendant Care sites will typically be in a single room located in a non-secure public facility, or in a non-secure area of a public facility. Potential facilities include police station, law enforcement center, sheriff's department, detox center, any local or state public agency, any private social service agency, or interested private, not for profit business. To be eligible for reimbursement through the attendant care program, the county or private provider must obtain approval from the lAC Attendant Care Task Force. Each Attendant Care site must provide: 1. A minimum of one hundred square feet of free floor space for the juvenile and an additional fifty square feet for each additional juvenile. 2. Access to bathroom facilities. 3. Chairs, couches and/or beds for juveniles to sit or lie down. 4. Access to telephone and/or a portable radio for contact of backup or emergency personnel. 5. The capability to prepare meals or have meals delivered. Meals may be subject to inspection by local health department. 6. Adequate lighting to allow visual supervision of juveniles at all times. ATTENDANT CARE GUIDEUNES (10/1193) Page 3 ---PAGE BREAK--- The site must also comply with any applicable flre safety, health and zoning requirements for such facilities. H. EUGffiiLITY FOR PLACEMENT Juveniles who are detained, and cannot be returned home, may be held voluntarily in a non-secure attendant care site. In general, Attendant Care placement is designed for those juveniles for whom a . shelter care environment is inappropriate because the expected length of supervision is only a few hours, or because the juveniles' behavior or physical condition warrants greater structure, and the juveniles' suspected offense and/or criminal record does not warrant placement in a physically secure setting. I. LENGTH OF PLACEMENT ' In general, it is expected that attendant care placements will average six to eight hours. In most cases, if placement exceeds this average, other placement alternatives may be more appropriate. Attendant Care placement will be permitted for up to 24 hours of care, excluding weekends and holidays. This allows a youth who has been placed in attendant care on a weekend or holiday to remain in attendant care until court is in session. Under no circumstances will a single placement be allowed exceeding 72 hours. ATTENDANT CARE GUIDELINES (10/1/93) Page 4 ---PAGE BREAK--- APPENDIX I COUNTY AI.L01MENT SCHEDULE JUVEN1LE. ANNUAL PER POPULATION AMOUNT QUARTER REGION I Benewah 2,404 $ 480.00 $ 120.00 Bonner 7,027 1,405.00 351.00 Boundary 2,306 461.00 115.00 Kootenai 18,906 3,781.00 945.00 Shoshone 4,267 853.00 213.00 REGION I TOTALS 34,910 $ 6,980.00 $1,744.00 REGION II Clearwater 2,630 $ 526.00 $ 131.00 Idaho 3,860 772.00 193.00 Latah 8,523 1,705.00 426.00 Lewis 981 400.00 100.00 Nez Perce 8,922 1,784.00 446.00 REGION II TOTALS 24,916 $ 5,187.00 $1,296.00 REGION ill Adams 896 $ 400.00 $ 100.00 Canyon 28,280 5,656.00 1,414.00 Gem 3,271 654.00 164.00 Owyhee 2,591 518.00 130.00 Payette 4,871 974.00 244.00 Washington 2,303 461.00 115.00 REGION ill TOTALS 42,212 $ 8,663.00 $2,167.00 REGION IV Ada 56,543 $ 9,500.00* $2,375.00 Boise 917 400.00 100.00 , Elmore 7,297 1,459.00 365.00 Valley 1,939 400.00 100.00 REGION IV TOTALS 66,696 $11,759.00 $2,940.00 * Maximum amount ---PAGE BREAK--- ( u < < APPENDIX I COUNTY ALLO'IMENT SCHEDULE - cont'd. JUVENILE ANNUAL POPULATION AMOUNT REGION V Blaine 4,241 $ 848.00 Camas 186 400.00 Cassia 7,311 1,462.00 Gooding 3,476 695.00 Jerome 4,859 m.oo Lincoln 1,060 400.00 Minidoka 7,010 1,402.00 Twin Falls 17,688 3,538.00 REGION V TOTALS 45,831 $ 9,717.00 REGION VI Bannock 24,417 $ 4,883.00 Bear Lake 2,234 447.00 Bingham 14,533 2,907.00 Caribou 2,806 561.00 Franklin 3,482 696.00 Oneida 1,147 400.00 Power 2,408 482.00 REGION VI TOTALS 51,027 $10,376.00 REGIONVIl Bonneville 27,178 $ 5,436.00 Butte 1,042 400.00 Clark 264 400.00 Custer 1,401 400.00 Fremont 3,877 400.00 Jefferson 6,605 1,321.00 Lemhi 2,223 445.00 Madison 10,073 2,015.00 Teton 1,155 400.00 REGION Vll TOTALS 53,818 $11,217.00 STATEWIDE 319.410 $63.899.00 PER QUARTER $ 212.00 100.00 366.00 174.00 243.00 100.00 350.00 884.00 $2,429.00 $1,221.00 112.00 727.00 140.00 174.00 100.00 120.00 $2,594.00 $1,359.00 100.00 100.00 100.00 100.00 330.00 111.00 504.00 100.00 $2,804.00 $15.974.00 ---PAGE BREAK--- ATTENDANT CARE TRAINING SHEET From to 19 Facility: Location: Type of Training: MAIL TO: IAC, ATTN: JILL WATTS, P.O. BOX 1623, BOISE ID 83701 DATE HOURS COST NAMES OF EMPLOYEE TOTAL COST ATTEND PER HR TOTAL REIMBURSEMENT AMOUNT I certify that I have trained the above people and the amount is correct. INSTRUCTOR DATE ---PAGE BREAK--- TRAVEL EXPENSE VOUCHER (ROJECT NAME PROJECT NO. I CLAIMANT'S NAME OFFICIAL HOME STATION PRIVATE VEHICLE LICENSE NO. STATE VEHICLE LICENSE CLAIMANT'S SOC. SEC. NO. PURPOSE OF TRAVEL I hereby certify that the Travel Services or Supplies set out in the voucher are correct and that I have not received payment. Claimant's Signature DATE FROM TO LV TIME AR TIME MEALS ROOM MILES COMMENT S ' TOTALS MODE OF TRAVEL AMOUNT MISCELLANEOUS EXPENDITURES AMOUNT II COMMERCIAL AIRFARE ' PRIVATE VEHICLE {MILES X .26) TRAIN, BUS TAXI STATE CAR {GAS, OIL) OTHER TOTAL . . • . TOTAL GRAND TOTAL . . . • AUTHORIZED SIGNATURE: DATE PROJECT DIRECTOR ---PAGE BREAK--- ot·t:f'; , ' ; ' oinptetecl By:· AGE OF ---PAGE BREAK--- !MIT !!ONTHL Y FOR REIMBURSEMENT ATTENDANT CARE DOCKET From _ to 19 ;ility: :;at ion: npleted By: Date GE OF CITY OF PRIMARY INTAKE RELEASE ICE AGE SEX RESIDENCE NANE/10# OFFENSE STATUS HELD BY DATE & TIME DATE & TIME & TO WHOM . MAIL TO: RACE: JILL WATTS IDAHO ASSOCIATION OF COUNTIES 700 WEST WASHINGTON BOISE, IDAHO 83702 DOCKET KEY A Asian 8 = Black c = Caucasian H = Hispanic I = Native American 0 = Other U, =Unknown * * * * * * * * * * * * * * * * * * * SEX: F = Female M = Male * * * * * * * * * * * * * • * * * * * STATUS: 1 = Pre·Adjudicatory 2 = Post·Adjudicatory 3 = Unknown * * * * * * * * * * * * * * * * * * * HELD BY ORDER OF: Please Enter 1 H&W Health & Welfare JDG Judge/Detention Order LE Law enforcement (city, count-kl'! etc.) PO Probation/Parole Officer * * * * * * * * * * * * * * * * * * * RELEASED TO: Please Enter 1 f/S Foster/Shelter Care FAN Family member H&W Health & Welfare JDU Juvenile Detention Unit LE Law Enforcement (city, county, etc.) PO Probation/Parole Officer ROR Released Own Recognizance * * * * * * * * * * * * * * * * * * * ---PAGE BREAK--- YOUTH ATTENDANT CARE INTAKE AND DISCHARGE FORM DATE: _ TIME OFMffi: REDBY: NAME: DO B: AGE: ADDS: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TEUWHONE: HEGHT: _ WEIGHT: HAIR: _ EYES: PARENTS: MOTHER'S NAME: ADDRS: _ TELEPHONE: _ _ _ _ _ _ _ _ _ _ _ _ FA TilER'S NAME: _ ADDRESS: _ TELEPHONE: _ HAS EITHER PARENT BEEN CONT ACI'ED: YES NO DATE: _ TIME: _ _ _ mTAKE COMPUITED DISCHARGE DISCHARGE DATE: TIME: _ _ _ _ _ _ _ _ _ DISCHARGED TO: PTINATION OF YOUTH: _ DISCHARGED BY: '14 ---PAGE BREAK--- PERSONAL PROPERTY INVENTORY ITEMS BElNG HELD: l.MONEY: 2. WALLET OR PURSE(UST CONTENTS): _ 4. THIS lS AN ACCURATE UST OF MY PROPERTY AND OF THE PROPERTY WHICH HAS BEEN CONFISCATED PENDmG MY RELEASE. YOUTH'S SIGNATURE _ UPON MY RELEASE. ALL OF MY CONFISCATED ITEMS WERE RETURNED TO ME OR THEY WERE TURNED OVER TO MY PARENTS OR THE AGENCY TO WHICH I WAS RELEASED. YOUTH'S SIGNATURE------------ DATE ---PAGE BREAK--- YOUTH AITENDANT CARE AGREEMENT You have been taken into custody and will be held until you are released to a parent or responsible adult unless it is determined that you will be held for a longer period. If you are held for 24 hours or longer (exclusive of weekends and holidays) you will receive a hearing in front of a magistrace who will decide if you are to continue to be detained. You will be held in the nonsecure holdover program if you agree to the following conditions. If you can not agree for any reason and your continued custody is required, you will be subject to increased supervision or will be moved to a secure detention facility. 1. The youth attendant will be with you at all times. 2. If you leave the holdover facility without the youth attendant, law enforce ment will be immediately notified. When you are apprehended you will face additional charges and may be transported to secure detention. 3. Whatever you say about your current charge to the youth attendant can and will be shared with law enforcement and the court. You do not have to say anything in regard to your current charge to anyone. 4. Destructive behavior to persons or property will result in law enforcement being notified. You will face additional charges and may be transponed to secure detention. 5. You will not be allowed to make any telephone calls to anyone except your parents and your attorney. 6. You will not be allowed to have any visitors other than your parents or attorney. All visits must be approved by the sheriff or chief of police and will be scheduled in accordance with existing visitation policy. I have read and understand the conditions of my placement in the nonsecure holdover program and agree to abide by them. Youth's Signature Youth Attendantot Screening ---PAGE BREAK--- ( ( MEDICAL CHECKLIST NAME: _ _ REWED BY: _ DATE: _ _ 1. Are you having any health problems right now? Yes No If yes, explain: 2. Have you had any of the following problems in the past 24 hours? Sore throat Earache Swollen glands Diarrhea NauseaJVomiting Headache _ _ _ _ Skin Rash 3. Have you ever had any of the following problems? Seizures _ _ Diabetes Blackouts Hepatitis 4. Have you consumed any alcoholic beverage within the past 24 hours? Yes No AMominruprun _ Kidney/urinary _ Fever/chills If yes, what kind? How much? _ Wbenrud youlast eat? _ If the youth was intoxicated when taken into custody, have they been examined by a physician prior to being admitted to the nonsecure hold over? No If no,why noa 5. Have you used any kind of drug in the past 48 hours? Yes No If yes, what kind? Wben rud you take it? Howrud you take it? Wbat rud it look like? ---PAGE BREAK--- 6. Are you taking any kind of medicine or shots? Yes No ffy¼.what kmd? _ 7. What is the name of your physician? 8. Are you allergic to anything such as medicines or . f oods? 9. Have you ever tried to hurt yourself? y ¼ No If yes, how and when? Do you feel like you might hurt yourself now? 10. Do you think that you have been exposed to any communicable disease in the past two to three w eeks? Yes No Have you taken an AIDS screening test or do you feel you may have been exposed to AIDS? 11. ff m edical personnel have been consulted what were their recommendations? 12. Note any scars, matts, brtrises, or tattoos: 1R ---PAGE BREAK--- YOUTH ATI'ENDANT CARE DAILY LOG DATE TIME .