Document Moscow_doc_3bf272cc87

AGREEMENT TillS AGREEMENT, dated this twenty-first day of Ocv, 1993, by and between the City of Moscow, a political subdivision and municipal corporation of the State of Idaho (hereinafter, "City") and Castellaw Kom Architects, (hereinafter, "Architect"): WHEREAS, the City intends to engage Architect to perform certain professional services for a project known as the Old Post Office Third Floor Remodel, (hereinafter referred to as the "Project") as described in Exhibit Request for Proposal for Consulting Services for the Old Post Office Third Floor Remodel; WHEREAS, the Architect has reviewed the scope of the work to be performed under this Agrewment; NOW THEREFORE, the City and the Architect, in consideration of the mutual covenants and stipulations set out, do hereby agree as follows: ARTICLE 1. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between the City and the Architect concerning the work consist of this Agreement, pages one through eight and the following exhibits to this agreement: 1. Exhibit A: General Provisions dated October 21, 1993; 2. Exhibit B: Request for Proposal for Consulting Services for the Old Post Office Third Floor Remodel; 3. Exhibit C: Proposal Design Services for Old Post Office Third Floor Remodel, dated October 7, 1993; 4. Exhibit D: Change Orders which may be delivered or issued after the effective date of this agreement and are not attached hereto. There are no contract documents other than those listed in Article 1. This agreement may only be amended by change order as provided herein. AGREEMENT FOR SERVICES PAGE 1 ---PAGE BREAK--- ARTICLE 2. WORK The Architect shall complete the entire Work as specified, indicated and required under the Contract Documents. ARTICLE 3. SCOPE OF WORK A. The basic services provided by the Architect shall include: 1. Architectural Services 2. Limited Electrical Engineering Services B. The Architect shall provide professional services for the Project as described above and outlined in the Contract Documents in accordance with the terms and conditions of this Agreement. The Project shall proceed in three phases, described as: 1. Phase I: Design Development: Consisting of two sub phases: a. Schematic Design Phase b. Design Development Phase c. Construction Document Phase 2. Phase II: Bidding or Negotiation Phase 3. Phase III: Construction Administration Phase ARTICLE 4. CHANGES IN THE WORK (Change Orders) The City and the Architect may make additions to the scope of Work by written mutual agreement. The City may omit work previously ordered, without penalty, by written instructions to Architect. The provisions of this Agreement, with appropriate changes in Architect's compensation and project schedule, shall apply to all additions and omissions. A. It is further agreed that the Project is to be completed in three phases, and that the City shall retain the right to direct Architect to halt work, including work in progress, at any time, after Phase I, without penalty, subject only to Architect's right to compensation for work performed on the project up to the date Architect is directed by City to halt work. AGREEMENT FOR SERVICES PAGE 2 ---PAGE BREAK--- ARTICLE 5. RESPONSIBILITIES OF THE CITY The City will: Provide to Architect all specifications, criteria and full information as to its requirements for the Project. B. Upon identification by the Architect and approval by the City of the necessity and scope of information required, furnish the Architect with data, reports, surveys, and other materials and information required for the Project, except those included in Architect's scope of work. C. Provide access to the Project site and make all prov1s1ons for Architect to enter upon public and private lands as required for Architect to perform its services under this Agreement. D. Examine all studies, reports, sketches, opinions of the construction costs, specifications, drawings, proposals and other documents presented by Architect to the City, and remit to Architect, in writing, the City's decisions pertaining thereto within a week, or, if a longer time is needed, within a period mutually agreed upon. E. Furnish to Architect, prior to execution of this Agreement, a copy of any design and construction standards the City shall require Architect to follow in performing its services under this Agreement, provided, that Architect shall be deemed to be aware of all applicable building codes, uniform codes, etc. that have been adopted by the jurisdiction in which the Project is located. ARTICLE 6. PROJECT SCHEDULE Architect shall commence the work within 7 days of the execution of this agreement. The project schedule shall proceed as follows: A November 18, 1993: Presentment af Final Project to Steering Committee. B. December 16, 1993: Project bid. C. March 17, 1994: Anticipated Project completion date. City and Architect agree that there are factors beyond the control of the Architect which may influence the Project Schedule. The City agrees that the Architect shall not be held AGREEMENT FOR SERVICES PAGE 3 ---PAGE BREAK--- responsible for delays in the Project Schedule which are caused by factors beyond the control of Architect. ARTICLE 7. COMPENSATION A. For total services performed for Phase 1, Phase 2 and Phase 3 of the project, Architect shall receive compensation in the amount of ELEVEN THOUSAND SEVEN HUNDRED DOLLARS ($11,700.00), to be paid as follows: 1. Upon Completion of Phase I: SEVENTY-FIVE PERCENT (75%) of total compensation, or EIGHT THOUSAND SEVEN HUNDRED SEVENTY­ FIVE DOLLARS 775.00). 2. Upon Completion of Phase II: FIVE PERCENT of total compensation, or FIVE HUNDRED EIGHTY-FIVE DOLLARS ($585.00). 3. Upon Completion of Phase III: TWENTY PERCENT (20%) of total compensation, or TWO THOUSAND THREE HUNDRED FORTY DOLLARS ($2,340.00). B. For additional services requested by the City, the Architect shall be allowed compensation at the following rates for specific services: 1. Architect's Services 2. Tech I Drafting 3. Tech II Drafting 4. Clerical Services ARTICLE 8. COST REIMBURSEMENT $60.00 per hour $43.00 per hour $34.00 per hour $24.00 per hour Reimburseable expenses shall be in addition to compensation for basic and additional services and include expenses incurred by the Architect and the Architect's employees and consultants in the interest of the Project, as identified in the contract documents. Such valid reimburseable expense shall be reimbursed to Architect and shall not exceed SIX HUNDRED FIFTY DOLLARS ($650.00). Such reimburseable expenses shall include the printing and disbursement of no more than 20 sets of drawings and specifications to be used for plan centers, approval agencies, City's use and refundable deposit sets. Additional refundable deposit sets requested by the AGREEMENT FOR SERVICES PAGE 4 ---PAGE BREAK--- City shall be provided by Architect, provided that such additional refundable deposit sets shall constitute additional reimburseable expenses in excess of the $650.00 dollar limitation. Such additional reimburseable expenses shall be reimbursed to Architect at cost plus FIFTEEN PERCENT The Architect shall print non-refundable deposit sets at no additional expense to the City. ARTICLE 9. PAYMENT Payment for services rendered by Architect shall be in accordance with the following: A For Phase I, Architect shall submit invoices to the City, less retainage of 10% and Architect shall be compensated therefore for time and expenses incurred during that period. After completion of Phase 1 and acceptance thereof by the City, the 10% retainage shall be paid to the Architect within 30 days. B. For Phase II, Architect shall submit invoices to the City, less retainage of 10% and the Architect shall be compensated therefore for time and expenses incurred during that period. After completion of Phase 2 and acceptance thereof by the City, the 10% retainage shall be paid to the Architect within 30 days. C. For Phase III, Architect shall submit invoices to the City, less retainage of 1 0% and the Architect shall be compensated therefore for time and expenses incurred during that period. After final completion of the Project, and acceptance therefore by the City, the 10% retainage shall be paid to Architect within 30 days. Payments for invoices prepared by Architect shall be due and payable net 30 days. If the City does not make payments to Architect in accordance with this agreement, Architect may suspend its services on the basis of non-performance on the part of the City. When such progress payments are restored, Architect shall continue its services under this Agreement. ARTICLE 10. GENERAL CONSIDERATIONS A Architect shall prepare its drawings, specifications, and reports in a timely manner. B. Architect shall not disclose, nor shall Architect permit disclosure of any information designated by the City as confidential, except to its AGREEMENT FOR SERVICES PAGES ---PAGE BREAK--- employees and other consultants who need such information m order to properly execute the services of this Agreement. ARTICLE 11. TERMINATION This Agreement may be terminated by either party upon TEN ( 1 0) days written notice to the other party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party. In that event, all finished or unfinished documents and other materials as described in the contract documents shall be tendered to the City. ARTICLE 12. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, the inconsistency shall be resolved in the following order: 1. Exhibit B: Request for Proposal for Consulting Services for the Old Post Office Third Floor Remodelź 2. Exhibit A: General Provisions; 3. Exhibit C: Proposal Design Services for Old Post Office Third Floor Remodel, dated October 7, 1993. ARTICLE 13. NOTICE ADDRESSES A. City of Moscow Office of the Mayor P.O. Box 9203 Moscow, Idaho 83843 B. Castellaw Kom Architects 504 Main Street Suite 210 Lewiston, Idaho 83501 AGREEl\.ffiNT FOR SERVICES PAGE 6 ---PAGE BREAK--- IN WITNESS WHEREOF, said Architect and the City have caused this agreement to be executed on the day and year first above written. Architect: regory G. Castellaw, AIA Principal Architect City: - - _A / / L)Ӻ-- . Paul C. Agidius, Mayor ATTEST: ,d Elaine Russell, cit)lie;k ACKNOWLEDGMENT On this,?('L/ day ofrO.cL , 1991, before me, a Notary Public of the State of Idaho, personally appeared Gregory G. Castellaw, in his official capacity as principal architect for Castellaw Kom Architects, known to me to be the person described in the above document and acknowledged to me he executed the same. Notary Public residing at µ¶w . My Commission expires: --41,!p,'7 ACKNOWLEDGMENT On this ,day of tJc.Jvb.uu , 1993, before me, a Notary Public of the State of Idaho, personally appeared Laurance H. Kom, in his official capacity as principal architect for Castellaw Kom Architects, known to me to be the person described in the above document and acknowledged to me he executed the same. AGREEMENT FOR SERVICES PAGE 7 ---PAGE BREAK--- ACKNOWLEDGMENT On this W day of 7Ż. , 1993, before me, a Notary Public of the State of Idaho, personally appeared Paul C. Agidius in his official capacity as Mayor of the City of Moscow, known to me to be the person described in the above document and acknowledged to me he executed the same. A: . 7 ) / . / Notary 'Public residing at Moscow. /My C . . . 'JB omnussron exptres: / U,t' ACKNOWLEDGMENT On this 1d day of 7 L&u. , 1993, before me, a Notary Public of the State of Idaho, personally appeared Elaine Russell in her official capacity as Moscow City Clerk, known to me to be the person described in the above document and acknowledged to me she executed the same. Nota ublic residing at .Mo.scow. My Commission expires: -y7,/y9 I AGREEMENT FOR SERVICES PAGES ---PAGE BREAK--- Exhibit GENERAL PROVISIONS ARCHITECTURAL CONTRACT OCTOBER 21, 1993 SECTION 1: STANDARDS OF WORK Architect agrees that the performance of work described in this Agreement and pursuant to this Agreement shall be done in a professional manner and shall conform to professional standards and Architect will use that degree of care and skill ordinarily exercised under similar circumstances by members of the profession The Architect shall perform services as expeditiously as possible as is consistent with professional skill and care and the orderly progress of the work. If not specifically agreed on, upon the request of the City the Architect will submit for the City's approval a schedule for the performance of Architect's services, which schedule shall be adhered to by Architect. After approval by the City, the Architect shall not exceed the time limits established by this schedule except for circumstances beyond the Architect's control. SECTION II: SCOPE OF ARCHITECT'S BASIC SERVICES The Architect's basic services consist of the five phases described below and include normal structural, mechanical and electrical engineering services, in addition to those services described elsewhere in the Contract Documents. The Architect shall obtain the written approval of the City prior to beginning each subsequent phase. A. Schematic Design Phase: 1. The Architect shall consult with the City to ascertain the requirements of the Project and shall confirm such requirements to the City. 2. The Architect shall prepare Schematic Design Studies of the Project, including but not limited to, site plans, drawings and other documents illustrating the scale and relationship of the Project components, for approval by the City. 3. The Architect shall submit to the City a preliminary estimate of construction cost based upon current area, volume or other unit costs. GENERAL PROVISIONS ARCHITECTIJRAL CONTRACT PAGE 1 ---PAGE BREAK--- B. Design Development Phase: 1. The Architect shall prepare from the approved Schematic Design Studies, for approval by the City, the Design Development Documents, consisting of drawings and other documents to fix and describe the size and character of the entire Project as to structural, mechanical and electrical systems, materials and other such essentials as may be appropriate. 2. The Architect shall submit to the City a statement of any adjustments to the preliminary estimate of construction cost. C. Construction Documents Phase: 1. The Architect shall prepare, from the approved Design Development Documents, and any further adjustments in the scope or quality of the Project, or in the construction budget authorized by the City, for approval by the City, Working Drawings and Specifications setting forth in detail the requirements for the construction of the entire Project including the necessary bidding information, and shall assist the City in the preparation of bidding forms, the Conditions of the Contract, and the Form of Agreement between the City and the Contractor. The bidding form shall not contain an contingency amount. 2. The Architect shall advise the City of any adjustments to previous statements of Probable Construction Costs indicated by changes in requirements or general market conditions by preparation of an Estimate of Project Construction Cost. 3. The Architect shall assist the City in connection with the City's responsibility for filing documents required for the approval of governmental and/or regulating authorities having jurisdiction over the Project. D. Bidding or Negotiation Phase: 1. The Architect, following the City's approval of the Construction Documents and the latest Statement of Probable Construction Cost, shall assist the City in obtaining bids and awarding and preparing construction contracts. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE2 ---PAGE BREAK--- E. Construction Administration Phase: 1. The construction phase will commence with the award of the construction contract and will terminate upon final Project approval by the City. 2. The Architect shall provide administration of the construction contract as set forth in the general or supplemental conditions of the contract for construction, and the Architects1 assigned authority under it shall not be modified without the Architect's written consent, which consent shall not be unreasonably withheld. 3. The Architect, as a representative of the City, shall advise and consult with the City and will keep the City informed of the progress of the work, including percent complete on a basis, during the construction phase; and after issuance of the order to proceed with the work, all of the City1s instructions to its contractors shall be issued through the Architect. The Architect shall have authority to act on behalf of the City only to the extent provided in this Agreement unless otherwise modified by written instrument. 4. The Architect shall provide, at its sole expense during construction, adequate and competent inspection and will periodically visit the site at intervals appropriate to the stage of construction to personally familiarize itself generally with the progress and quality of the work, and to determine in general if the work is proceeding in accordance with the contract documents. The Architect shall not, however, be required to make exhaustive or continuous on-site inspections to check the work. The Architect shall be required to employ all reasonable measures to safeguard the City against defects and deficiencies in the work of the contractor. The Architect shall not be responsible for the construction means, methods, techniques, sequences of procedures, nor for the safety precautions and programs employed in connection with the work, and shall not be responsible for any contractor1s failure to carry out the work in accordance with the contract documents. The Architect shall, however, be responsible to the City if the Architect fails to inform the City of deficiencies which are readily ascertainable from professional inspection by Architect. 5. Based on such observations at the site and on the contractor1s application for payment, the Architect shall recommend, the amount owing to the contractor and shall prepare and deliver GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE3 ---PAGE BREAK--- certificates of payment and contractor's application for payment to the City for approval and payment. These certificates of payment shall constitute a representation and certification by the Architect to the City, based on observations at the site and other data comprising the application for payment, that the work has progressed to the point indicated; that to the best of the Architect's knowledge, information and belief, the quality of the work is in accordance with the contract documents (subject to an evaluation of the work as a functioning whole upon substantial completion, to the results of any subsequent tests required by the contract documents, to minor deviations from the contract documents, correctable prior to completion, and to any specific qualifications stated in the certificate for payment); and that the contractor is entitled to payment in the amount certified. In issuing a certificate of payment, it shall not be deemed necessary that the Architect has made any examination of how, or for what purpose the contractor has used money paid on account of the contract sum. 6. To the extent provided by the terms of the contract between the City and the contractor, the Architect shall make recommendations on all claims of the City or contractor relating to the execution and progress of the work or the interpretation of the contract documents. The Architect shall review shop drawings, samples and other submissions of the contractor for conformance only with the design concept of the Project and for compliance with the information given in the contract documents. 7. The Architect shall at all times have access to the work wherever it is in preparation or in progress. 8. The Architect shall have authority, after consultation with and approval of the City, to reject work which does not conform to the contract documents. Whenever the Architect considers it necessary or advisable for implementation of the contract documents, and after the Architect consults with and obtains the approval of the City, the Architect may require additional inspection or testing of the work in accordance with the provisions of the contract documents, whether or not such work is installed, fabricated or completed. 9. The Architect shall prepare change orders along with supporting documentation, after submission, review and approval by the City. 1 0. The Architect shall conduct inspections to determine the dates of substantial completion and final completion of project or portions GENERAL PROVISIONS ARCIDTECTURAL CONTRACT PAGE4 ---PAGE BREAK--- thereof, shall receive written guarantees and related documents assembled by the contractor, and shall prepare and present a final certificate for payment to the City for the City's approval and payment, upon compliance with the requirements of the contract documents. 11. The Architect shall provide to the City, upon completion of the Project, relevant documents as provided to the Architect from the General Contractor, including but not limited to, modified specifications. SECTION m: SERVICES BEYOND BASIC SERVICE If any service beyond basic services is required, such services must be authorized by the City in writing prior to the Architect undertaking to provide such services. 1. Project Representation Beyond Basic Service: In the event that circumstances should develop whereby more extensive representation at the Project site is required, the conditions under which such representation shall be furnished and the Project representatives selected, employed and directed shall be governed by a written supplemental agreement. 2. Additional Services: The following services are not covered by these contract documents, which define and outline the Architect's basic services. If any of the following additional services are authorized in writing by the City, prior to the undertaking of such services by the Architect, compensation for such services shall be in addition to the contract amount. Notwithstanding this paragraph, if such services are contemplated under the contract documents, they shall not be considered to be additional services. a. Making further planning surveys which might be required beyond the scope of the environmental evaluation, and other special analysis of the City's needs for clarification of the requirements of the project. b. Revising previously approved drawings, specifications or other documents to accomplish changes not initiated by the Architect which would require a substantial change in basic design. c. Preparing change orders and supporting data when the changes in approved plans and specifications are required by the City resulting in an increase or decrease in the scope of work. If changes are required because of error, oversight, clarification or discrepancy in the work of the Architect, the City shall not be liable to compensate the Architect for additional services in connection therewith. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGES ---PAGE BREAK--- d. Preparing documents for change orders, or supplemental work, initiated at the City's request after commencement of the construction phase. e. Providing consultation concerning replacement of any Project work damaged by fire or other cause during construction, and furnishing professional services of the type set forth under this paragraph as may be required in connection with replacement of such work f Providing professional services made necessary by the default of any contractor in the performance of the construction contract. SECTION IV: CITY'S RESPONSffiiLITIES 1. The City shall provide full information regarding its requirements for the Project. 2. The City shall designate, when necessary, representatives to act on its behalf The City shall examine documents submitted by the Architect and render decisions pertaining thereto to avoid unreasonable delay in the orderly progress of the Architect's work. The City shall observe the procedure of issuing orders to its contractors only through the Architect. 3. The City shall establish and update an overall budget for the Project, including construction cost, the City's other costs and reasonable contingencies related to these costs. 4. The City shall furnish legal, accounting and insurance counseling services as may be required for the Project, but this shall not relieve the Architect of the responsibility to make certain that the contractor(s) has obtained proper insurance coverage required by the contract documents. 5. The City shall furnish, or direct the Architect to obtain at the City's expense, a certified survey of the site, giving, as required, grades and lines of streets, alleys, pavements and adjoining propertyŸ rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries, contours and other data pertaining to existing structures or adjacent to the site, other improvements or trees; and full information as to available service and utility lines, both public and private. 6. Prompt written notice shall be given by the City to the Architect if the City becomes aware of any fault or defect in the Project or non-conformance with the contract documents. The City shall furnish information required of the City as expeditiously as possible for the orderly progress of the work. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE6 ---PAGE BREAK--- 7. The Architect shall be entitled to reasonably rely upon the accuracy of services, information, surveys, reports or other materials which are furnished by the City at City's expense. 8. The City shall, when necessary, at no expense to Architect, test for the presence of asbestos and shall cause abatement of such asbestos in conformance with law. 9. Coordination, documentation and bidding of the HV AC system shall not be included as a service provided by Architect pursuant to this contract. SECTION V: PROJECT CONSTRUCTION COSTS 1. The construction costs shall be the total cost or estimated cost to the City of all elements of the Project designed or specified by the Architect. 2. Project construction costs shall be determined as follows, with precedence in the order listed: a. For completed construction, the total cost of all such work designed or specified by the Architect, but does not include any payments made to the Architect or consultants, or other costs which are the responsibility of the City as noted above. b. For work not constructed, the lowest bona fide bid received or accepted from a responsible bidder for all of such workŹ or, for work for which bids have not been let: ( 1) the latest detailed cost estimate, or the Architect's latest statement of probable construction costs. c. If labor or material is furnished by the City, the construction costs shall include labor and materials for such labor and materials at current market rates and prices. 3. Statements of probable construction costs and detailed cost estimates prepared by the Architect represent the Architect's best judgment as a design professional familiar with the construction industry. However, it is recognized that neither the Architect nor the City has any control over the cost of labor, materials or equipment, over the contractor's methods of determining bid prices, or over competitive bidding or market conditions. Accordingly, the Architect cannot and does not guarantee that bids will not vary from the statement of probable construction cost or other cost estimate prepared by the Architect. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE7 ---PAGE BREAK--- 4. No fixed limit of construction cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If a fixed limit of construction is established and agreed to between the parties pursuant to this section, the following shall apply: a. The Architect will be permitted, after consultation and approval of the City, to determine what materials, equipment, component systems and types of construction are to be included in the contract documents, and to make reasonable adjustments in the scope of the Project to bring it within the fixed limit. The Architect may also include in the contract documents alternate bids to adjust the construction cost to the fixed limit. b. If the lowest bona fide bid exceeds the fixed limit of construction cost established as a condition of this Agreement, the City shall: ( 1) give written approval of an increase in such fixed limit of construction cost, or authorize rebidding of the Project within a reasonable time, or cooperate in revising the Project scope and quality as required to reduce the probable construction cost. In the case of (3 the Architect, after consultation and approval of the City, shall modify the drawings and specifications as necessary to bring the construction cost within the fixed limit. The Architect shall be entitled to compensation for such modifications m accordance with this agreement including reimbursable expenses. SECTION VI: REIMBURSABLE EXPENSES 1. Reimbursable expenses are in addition to the compensation for basic and additional services and include actual expenditures made by the Architect, his employees, or his professional consultants in the interests of the Project for the expenses listed below. 2. If authorized in advance in writing by the City, expense of transportation and living when traveling in connection with the Project; long distance telephone calls and telegrams; and fees paid for securing of approval of authorities having jurisdiction over the Project. GENERAL PROVISIONS ARCIDTECTURAL CONTRACT PAGES ---PAGE BREAK--- 3. If authorized in advance in writing by the City, Architect's cost of reproducing documents in the interest of the Project, as well as postage and shipping costs in the interest of the Project. SECTION VII: ARCHITECTS ACCOUNTING RECORDS Records of the Architect's additional services and reimbursable expenses pertaining to the Project shall be kept on a recognized accounting basis acceptable to the City and shall be available to the City or its authorized representatives at the City's convenience. SECTION VID: SUCCESSORS AND ASSIGNS The City and the Architect each binds itself, its partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such party with respect to all covenants of this Agreement. The Architect shall not assign, sublet or transfer its interest or obligation pursuant to this Agreement without the written consent of the City. SECTION IX: INTEGRA TED AGREEMENT This Agreement, including the contract documents represents the entire and integrated agreement between the City and the Architect and supersedes all prior negotiations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the City and the Architect. SECTION X: EXCUSABLE DELAYS Neither the City or the Architect shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but are not limited to: acts of God; fire; strikes; material shortages; compliance with laws or regulations (when the responsible party has diligently and in timely fashion discharged its responsibility in obtaining or attempting to obtain compliance with such laws or regulations); acts of war; or any other condition beyond the reasonable control of the parties. SECTION XI: JURISDICTION, VENUE AND A ITORNEYS FEES AND COSTS It is agreed between the City and the Architect that this Agreement shall be governed by the laws of the State of Idaho, and that proper venue for any action filed to enforce the terms of this Agreement shall be in the District Court of the Second Judicial District in and for the County of Latah, State of Idaho. It is further agreed that if a court action is filed to enforce this Agreement, the prevailing party shall entitled to recover its reasonable attorney's fees and costs from the non-prevailing party. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE9 ---PAGE BREAK--- SECTION XII: INDEMNITY AND BOLD HARMLESS 1. The Architect waives any and all claims and recourse against the City, including rights of contribution for loss or damage to persons or property arising from, or growing out of, or in any way connected with or incident to the Architect's performance of this Agreement, except for liability arising out of concurrent or sole negligence of the City or its officers, agents or employees. 2. The Architect agrees to indemnify and hold harmless the City and its officers,· agents and employees against all liabilities and damages of any nature whatsoever resulting from any injury or damages sustained by any person(s) or property resulting from any asserted negligent act, error or omission of the Architect or its agents, employees, subcontractors or consultants. This indemnity and hold hannless agreement shall not be limited by reason of the specification of any particular insurance coverage required under the terms of this Agreement. SECTION XID: RESPONSffilLITY FOR CLAIMS AND LIABILITIES Approval by the City shall not constitute nor be deemed a release of the responsibility of the Architect, its employees, subcontractors, agents or consultants for the accuracy or competency of their designs, working drawings, specifications or other documents or work; nor shall that approval be deemed to be an assumption of that responsibility by the City for any defect in the designs, working drawings and specifications or other documents prepared by the Architect, its employees, subcontractors, agents or consultants. SECTION XIV: COMPLIANCE WITH LAWS, CHARTERS AND ORDINANCES The Architect, its employees, subcontractors, agents and consultants shall comply with all applicable state and federal laws, county ordinances, the corporate charter and ordinances of the City of Moscow and with all rules and regulations promulgated by all local, state and national boards, bureaus and agencies. The Architect shall further obtain all permits and licenses required in the preparation of work contracted for in this Agreement. All employees, subcontractors, agents and consultants of the Architect shall be duly licensed as required. · SECTION XV: FIXED BUDGET OF CONSTRUCTION The fixed limit of budgeted construction cost for the Project shall be N/ A If established and agreed to in accordance with the provisions of this Agreement, this amount is hereby established as a condition of this Agreement. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE 10 ---PAGE BREAK--- SECTION XVI: INDEPENDENT CONTRACTOR It is understood by the parties hereto that the Architect is an independent contractor and as such neither it not its employees, if any, are employees of the City for any purposes. SECTION XVII: OWNERSHIP AND PUBLICATION OF MATERIALS AJI reports, information, data, drawings, designs or other materials or documents of any type prepared by the Architect pursuant to this Agreement in connection with this Project shall be the property of the City, which shall have exclusive rights and unrestricted authority to use them, in whole or in part. These materials shall not be subject to copyright or patent in the United States or any other country without the prior written consent of the City. The City hereby releases the Architect from any liability for the future use of these materials, except as used in connection with the Project that is the subject of this Agreement. SECTION XVID: ACCESS TO RECORDS It is agreed that the City shall have access to Architect's records relating to this Agreement during normal business hours at the Architect's place of business. SECTION XIX: INSURANCE The Architect shall obtain, and will maintain at its sole expense for the duration of this Agreement, statutory workman's compensation insurance coverage, employer's liability and comprehensive general liability insurance coverage for its principals and employees for the services to be performed hereunder. The comprehensive general liability insurance shall have a minimum limit of TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) per claim, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) aggregate. SECTION XX: CONFLICT OF INTEREST The Architect covenants that it presently has no interest in the Project, and will not acquire any interest in the Project, either direct or indirect which would conflict in any manner or degree with the performance of its services hereunder. The Architect further covenants that in performing this contract, it shall employ no person( s) having such interest. GENERAL PROVISIONS ARCHITECTURAL CONTRACT PAGE 11 ---PAGE BREAK--- Request for Proposal for Consulting Services for the Old Post Office Third Floor Remodel City of Moscow Moscow, Idaho Deadline for Receipt of Submittals: 5:00 PM, October 7, 1993 ---PAGE BREAK--- Table of Contents Page Section 1 -General Information 1 -1 Purpose 1 1 -2 Right of Rejection 1 1 -3 How to Submit Proposals 1 1 w 4 Selection of Consultant 2 1 - 5 Inquiries 2 1 - 6 Objectives of Design Contract 2 1 - 7 Description of Project 2 Section 2 - Required Services 2-1 Scope 3 2-2 Specific Requirements 3 2-3 Proposal Content 4 Section 3- Evaluation and Award 3-1 Evaluation 5 3-2 Award 5 3-3 Award Process - Proposed Dates 6 ---PAGE BREAK--- Section 1- General Information 1 - 1 Purpose The City of Moscow is considering use of a consultant to complete a remodel of the Old Post Office building third floor, begun in conjunction with a previous remodel but left unfinished. With minor exceptions, all necessary demolition, framing and rough-in have been completed. A consultant is now needed to oversee selection, specification and installation of various fixtures and floor, wall and ceiling finish materials; to design workspace; and to generate such drawings and specifications as are necessary to allow the. project to be competitively bid. When completed, the floor will provide offices for various departments of the City. Actual construction is intended to begin December 14, 1993. All plans, specifications and bid documents must be complete by November 15, 1993. The City is soliciting proposals for assistance in designing and supervising completion of this project. Payment terms will be negotiated with the selected proposer. 1 - 2 Right of Rejection This solicitation is being offered in accordance with Idaho statutes governing procurement of professional services. Accordingly, the City of Moscow reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. 1 - 3 How to Submit Proposals To facilitate concurrent examination of proposals by various members of the evaluation team, the City is requesting submittal of three copies of the proposal. Proposals must be received at the Moscow City Hall prior to the close of business (5 P.M.) on October 7, 1993. Please submit the proposal in a package or envelope clearly marked: "Design Services Proposal for Old Post Office 3rd Floor -Attn: City Clerk." Address for submittal is: City of Moscow PO Box 9203 122 East 4th Street Moscow, Idaho 83843 Proposals should provide straightforward and concise assurances of the firm's capabilities to satisfy the requirf;ments of the Request for Proposal and must be adequate for evaluation. 1 \opo3rd ---PAGE BREAK--- 1 - 4 Selection of Consultant On tJ.:te basis of evaluation of proposals, a maximum of three firms will be selected by the consultant selection committee for interview. The City will attempt to select a consultant on or before October 12, 1993. Upon selection of a firm, the City will issue a letter of intent. Final award, however, is contingent upon availability of funds, the successful negotiation of a contract, and approval by the Moscow City Council. The contents of the proposal may be used in a legal contract or agreement. Proposers should be aware that methods and procedures proposed could become contractual obligations. 1 - 5 Inquiries Program clarification and additional data necessary for successful completion of proposals, including walk-throughs of the project area, may be requested from Gib Myers, Community Development Department, at City Hall (208) 882-5553. 1 - 6 Objectives of Design Contract This consulting contract will result in a design for a project that can be bid through a competitive process during the second half of November, 1993. The City will select the best bid for the project, award the contract and issue the Notice to Proceed. The contract with the City may also provide for construction administration by the consultant. 1 - 7 Description of Project The City recently completed a remodel of the Old Post Office facility which included installation of an elevator and stair on the building's north end (both of which run from the basement to the third floor), complete restoration of the second floor; and ADA-compliant reconstruction of restroom facilities on all floors. Due to budget constraints, all newly defined space on the third floor was roughed in and drywalled, but otherwise left unfinished. Included in that new space are two bathrooms, an elevator vestibule, and an east-west corridor which runs the width of the building. The project now proposed involves the completion of that unfinished work, and in addition, the restoration of the remainder of third floor for immediate occupancy by a portion of City staff. Apart from a small amount of demolition and minor construction, work will be for the most part limited to fixture installation; the application of finish materials to floors, walls and ceilings; and the construction of desks/workstations and shelving required to meet the occupancy needs of relocated departments. The completed remodel of the third floor must preserve to the maximum extent possible the historic character of the building, and must be aesthetically harmonious with previous restoration work. 2 ---PAGE BREAK--- Section 2- Required Services 2- 1 Scope The Architect shall be responsible for performing the following services: 1. Design completion 2. Construction documents 3. Bidding assistance 4. Construction administration (if included in the contract) Including cost estimate. Including construction estimate. Assistance as required with preparation of the construction bid package; supervision of the bid advertising, tabulation, and award process; preparation of the advertisements for bid solicitation; conduct of the bid opening; issuance of the Notice to Proceed. Conduct of the preconstruction conference, if necessary; on-site supervision of construc­ tion work; review and initial approval of contractor requests for payment; conduct of final inspection and any necessary testing. The Architect will be expected to make a minimum of two presentations to the Steering Committee, and shall keep in mind that during all phases, code compliance, building safety, and maintenance concerns should be incorporated in the design. 2 - 2 Specific Requirements Immediately after award of contract, the Architect shall meet on a mutually agreed-upon schedule with the Community Development Specialist and such other City personnel as may be required for the purpose of completing the design for presentation to the Steering Committee. Such meetings will allow review of specific accomplishments and resolutions of issues related to the completion of the project. The Architect shall produce the following major written products for review by the City: 1. A presentation to the Steering Committee after all elements of the design have been completed; 2. A final presentation to the Steering Committee at the conclusion of the construction document phase for any additional input and final acceptance; 3. Reproducible as-built drawings after completion of construction. \opo3rd\.uchr:fp 3 ---PAGE BREAK--- 2 - 3' Proposal Content 1. Basic Qualificntions 2. Specific Qualifications 3. Approach to Project 4. Past/Present Performance 5. Examples of Work \opo3rd Provid e basic d ata relative to finn's size, history, personnel, special expertise and general credits. Individual resumes, awards, associations, etc., may be included. Office brochures should be submitted separately as supplemental d ata. Specifically identify the finn's makeup as to sole proprietorship, partnership, professional corporation and any relationships that include joint ventures, associations or other special or unique relationships. Ind icate if the finn is a subsid iary of any other finn or if the firm or principals operate or participate in other professional firms. Indicate the earliest date you could commence work on this project. List the team expected to accomplish this work including anticipated consultants/ d esign subcontractors. Describe who will perform the various tasks, the amount of their involvement and responsibilities, and give their qualifications. Provide a list of at least five projects, with brief d escriptions which show ability to complete projects of this scope. Include a statement of your approach to this specific project, including d esign philosophy, understanding of program, alternative concepts and methods for consideration. Limit to two pages. Submit reference letters from prior clients or client representatives. Letters from projects listed und er item 2 above are preferable. Additionally provide client reference contacts and phone numbers for both in­ process and completed projects. Renderings, photographs, preliminary drawings, working drawings and specifications may be submitted as examples of your work. 4 ---PAGE BREAK--- 6. Special Requirements 7. Format Provide information regarding specific involvement with this project or a special expertise in this type of project. Proposals arranged in the manner of the headings above are desirable. Proposals should be clear and to the p oint. Emphasis should be placed on the specific qualifications of the peop le with actual involvement in the project, and the design approach to be used for this particular project. Section 3 - Evaluation and Reward 3 - 1 Evaluation The City will determine the competence and responsibility of the proposer based up on the p roposals submitted and through independent inquiries. The persons submitting the proposal must satisfy all requirements of the Request for Prop osal as outlined in Subsection 2 - 3 above. Proposers will be evaluated according to the following factors: 1. Overall quality of the proposal 2. Proposer qualifications and experience 3. Proposer experience specific to this type of project 4. Availability and capacity of the proposer to respond 25% 25% 25% 25% The Steering Committee will evaluate the prop osals, and will select a maximum of three firms for personal interviews. 3 - 2 Award Based on its assessment of proposals received, the evaluation committee will issue a notice of intent to negotiate. Upon successful negotiation of a contract, the Steering Committee will recommend final selection of the Consultant to the Moscow City Council. The award will be made to the most qualified proposer whose proposal is deemed most advantageous to the City of Moscow, all factors considered. 5 \opo3rd ---PAGE BREAK--- 3 - 3 Award Process - Proposed Dates 1. Issue Request for Proposal September 25 2. Receive Proposals October 7 3. Oral Interviews October 11 4. Negotiate Contract October 12 - 15 5. Approval of Moscow City Council October 18 6 \ opo3rd \ d rch rf p ---PAGE BREAK--- J 0 u p r 0 0 s. a DESifiN SJRVICES FOR OLD POS'T OFFICE THIRD FLOOR REMODEL J T Y O F M O S G O W lv:f Q S C Q W , L D A Q o c t 0 o ·e r 7 , 1 9 9 3 < C A S T E L L :A W 0 K O M T O W N E S Gl U A. R E 0 5 0 4 M A I N S T R E E T S U I T E ,2 1 0 L E Y.Y .I S T ® N . I E>,A W 0 8 . 5 0 1 ---PAGE BREAK--- p r o p o s a DESIGN SERVICES FOR OLD POST OFFICE THIRD FLOOR REMODEL C I T Y O F M O S C O W M O S C O W . I D A II O o c t o b e r 7 , 1 9 9 3 ---PAGE BREAK--- CKA Towne Square 504 Main Street August 9, 1993 Mr. Gib Myers Community Development City ofMoscow P.O. Box 9203 1 22 East 4th Street Moscow, Idaho 83 843 Gib, 1 C A S T E L L A W K O M A R C H I T E C T S Suite 210 Lewiston, 10 83501 (208) 7 46-0183 We appreciate the invitation to respond to the Request for Proposal for the Old Post Office Third Floor Remodel. We have read the RFP and are extremely interested in working with the City of Moscow on this project. The attached proposal is respectfully submitted for your consideration. We have discussed the project with you, visited the project floor and reviewed the existing floor plan. The input we received has been very helpful and informative. We understand the commitment the city has already given to the project and the desire to complete the project as soon as possible. We feel we would add a number of areas of expertise to your project if selected. We have completed many projects of similar scope. Additionally, we strive to be sensitive to the project's context and every attempt is made to incorporate the owner's concerns as the project develops. Our past experiences have allowed us to work with municipalities, steering committees and other groups such as will be required on this project. The CKA principals have worked with a City of Moscow Steering Committee for the Recycling Center, the Clearwater County Commissioners, the Clearwater Valley Hospital Design Committee, a City of Kendrick Citizen's Committee, The City of Lewiston's City Council, The Asotin County PUD Board of Directors, Asotin County Library Board and a number of school district citizen committees. The architect you select should be able to work well with a group. As a young firm, we feel that satisfied clients are the most effective way to build a successful and respected architectural practice. We have structured the small nature of our firm to work for your benefit. Your contact person with CKA will not change through the course of the project. Additionally, much ofyour project will be completed by a licensed architect. Your project will not be handed down to be designed by junior members of the firm. Both principals spend much of ---PAGE BREAK--- 1 I \ CKA C A S T E L L A W K O M A R C H I T E C T S their time at the drawing board and computer, personally working out the details that make CKA projects successful. We consider ourselves as a local architectural firm in respect to the Moscow area. We are marketing our services in your community and are currently doing much work there in addition to the City ofMoscow•s Recycling Center. Greg is in the area nearly every Thursday. We are willing to respond with short notice to problems that might occur during the course of the project. Greg was born and raised in Moscow and has family and ftiends that still live there. We have very much enjoyed working with the city on the Recycling Center and would like to continue working with your municipality on the Old Post Office Third Floor Remodel. Thank you for the opportunity to present our firm, Castellaw Kom Architects, to you and the City of Moscow. Sincerely, Larry Kom, AlA ---PAGE BREAK--- b a s i e Q U A L I F I C A T I ·O N S D ---PAGE BREAK--- Firm Philosophy Personal attention and quality service is our fundamental philosophy. We are well aware of the commitment a client puts into a project to see it become a reality. We are equally as committed to ensure all investments, financial or otherwise, are fully maximized. We treat every project, regardless of size, as our own building, providing the individual care it deserves. Open communication and close job supervision are keys to a quality job when the building is completed. Firm History Castellaw Kom Architects (CKA) was established in May 1992 as a partnership between Gregory G. Castellaw, AIAand Laurance H. Kom, AlA. Both principals had successfully worked together as project architects for a number of years in the same architectural finn. Both have also spent time as designers in "the city", Greg in Portland and Larry in Las Vegas, which broadened their horizons prior to moving back to be near their extended families. The principals of CKA have a strong background in commercial, retail, medical, educational, municipal, industrial and residential design with projects ranging from small to 200,000 sq. ft . . Their past performance shows they provide quality design and service no matter what the size of the project. Design The basis of any successful project design is open communication and project continuity. You as the Owner must feel at ease to say what you feel and the architect must be able to listen to the your needs without being influenced by preconceived ideas. Greg and Larry have been able to take the client's needs and desires and mold them into a design that starts to take form through renderings and sketches. You are extensively included in the design process. Single point control is achieved when the principal-in-charge serves as the project architect assuring project control. Control can be lost when information is passed too many times within a finn. Observations of this detail of project management within other organizations has made single point control a priority with CKA. A well designed building is not only more efficient in terms of use of spaces and traffic flow, but also has building recognition and public appeal. A building's street presence must not only address these issues but must also harmoniously relate to it's surroundings. Castellaw Kom designs are based on a philosophy of meeting client needs, programmatic solutions, meticulous attention to detail and quality control. Attention to detail is what makes a good project a great project while quality control allows project goals to be reached. ---PAGE BREAK--- Project Management The management process of a project within the firm ofCKA provides personal attention to client needs. A final product the Owner and Architect can be proud of can only be accomplished where tight project supervision is involved. We believe the principal-in­ charge of the project must also be the project leader managing each step of the project's development from initial programming through construction and construction follow-up (single point control). This individual is aware of all decisions that have been made on the project. The principal-in-charge is also the project architect at CKA, providing an even more hands on approach to design and management than is usually the case with other firms. You deserve the constant care and attention of the principal that is selected in the selection process. The individual you discuss the project with in meetings is the same person who carries out the work in the office. Additionally, a principal is available to answer questions and make decisions on your project on a daily basis. This is not handled by a junior member in the firm. Strong project management provides for a smooth project, cost effective construction, functional facilities and creative solutions. The budget dollar can be stretched as far as possible and change orders kept to a minimum. Architectural Design Process Schematic Design & Design Development At CKA we closely analyze and fine tune the project program to ensure we are focused on the design and do not waste the client's valuable time and energy. Once the program is complete the project team can develop numerous schematic schemes. The schemes are broken down, analyzed and looked at from all angles to expose any alternative design solution. Only those that survive the scrutiny of the design team are presented to you for discussion and further refinement. As the project design develops all appropriate materials, building systems and construction techniques are examined to ensure the final refinement of the design is the best possible solution. Contract Documents Our quality approach to project development is carried over to contract documents (working drawings and specifications). We take great pride in this phase of the project. We expect our documents to be complete, concise and easy to read when they are used during the review and bidding phase of the project. We strive to give each project the attention it deserves. Our professional reputation and liability is literally stamped on each sheet of drawings that leaves our office. When a detail is missed we take great care in examining alternatives before making timely revisions to the project. ---PAGE BREAK--- Construction Administration Close and attentive job administration during construction enables the project to be completed as designed with a low change order percentage. We do not claim to be perfect, but when something is missed we have found that by working closely with the contractor we can provide the most cost effective solution possible. Design creativity, a thorough knowledge of construction systems and problem solving capabilities are as important during this phase of the project as any other. We strive to develop a good working relationship with the contractor and subcontractors. Shop drawings are not "rubber stamped". Each is closely examined to make sure interrelated parts of the project are properly coordinated. Final color selections are another important phase of the design process finalized at this time. With the approval of exact materials to be used color selections are made and the final color scheme is assembled and presented to the Owner. CKA takes pride in the Owner satisfaction with the results of this final selection process. Project Follow-up The warranty period allows for any bugs in the building to be worked out. Timely follow­ up to these problems keeps the Owner's frustration to a minimum. We understand that the best way to build a successful architectural practice is through a satisfied client. The only way to keep a client satisfied is through continued attentiveness to client concerns long after the building's doors are open. Future Planning A good design solution needs to address future needs as well as present day project requirements. Successful planning can save the Owner the cost of remodeling and reworking of the facility as well as costs associated with the lost productivity from facility interruption. Planning for long term change and growth is a cornerstone to any properly designed project. Consulting Engineers CKA provides full service engineering on their projects through the use of structural, mechanical, and electrical engineering consultants. Additionally, a landscape architect is used when a project requires landscape design. The very best team is assembled for each individual project. Our team of consultants have worked with the CKA principals for the last five years. Each consultant is well aware of what is expected of them and how the project needs to be approached. The team members understand that building function, project budget and costs, project schedule and state of the art technology are of upmost importance. Specialized consultants such as acoustical, medical, geotechnical, civil, food service or solid waste consultants are used on individual projects that require their services. The relationship that Greg and Larry have established with their consultants over the years has resulted in the successful completion of numerous projects that will provide effective design solutions well into the 21st century. ---PAGE BREAK--- Americans with Disabilities Act (ADA) Recent legislation has added an important area of consideration when designing new facilities - good faith compliance with standards set by the Americans with Disabi/ites Act. Greg and Larry have attended seminars and spent a great amount of time studying the ADA and how it applies to the built environment. Greg has written three articles on the subject that have been published and has presented on the subject at a seminar for local businesses. ---PAGE BREAK--- 0 ) ) I J I I 8 1 I I I ] I 0 0 0 k e y p e r s o n n e I R :E .S U M E S ---PAGE BREAK--- r e g i s t r a t i o n IDAHO AR1630 WASHINGTON 5957 NCARB 40, 1 12 p r o f e s s i o n a l a f f i l i a t i o n s AMERICAN INSTITUTE 0 F ARCHITECTS ( AlA) NCARB CERTIFIED e d u c a t i o n MASTER OF ARCIIlTECTIJRE UNIVERSITY OF IDAHO BACHELOR OF ARClUTECTURE SUMA CUM LA UDE UNIVERSITY OF IDAHO BACHELOR OF SCIENCE (EDUCATION) CUM LAUDE EASTERN OREGON STATE COLLEGE ASSOCIATE OF ARTS NORTH IDAHO COLLEGE GREGORY G. CASTELLAW, AlA p r i n c i p a l a r c h i t e c t Gregory Castellaw, AlA . has designed numerous commercial, retail, health care, religious, residential and educalional facilities over the past lew year.;. His commitment to quality and per.;onal service has enabled him to build a client base of saUsfied customers. Greg always looks at a project as If it were his own building and gives each job lhe individual care il deserves. His effiCient use of building systems provides clients as much quality space as possible for the budget dollar. Open communication andc/osajobsupervisionare the keys loa quality job when the building is finally completed. Greg enjoys seeing lhe excitement of a client as a project comes to life. He is able to foster lhis eĿtcilement through his artistic renderings and sketches. Design & Technology: Greg is aware of the impact of quality design. A well designed building Is not only more efficient but can also dramatically increase a commercial building's street presence. Customer recognition and traffic are Important keys to the succes of commercial and retail structures. Greg has conlinually Integrated current building and technological advances as they have occurred. While wor1A" '>upl•rinlt•ndl•nl nl '>chonlQ Rmud uf llut(hltv RA \ "0RTO" Juninr·Sl•nior Hij!.h l'rindpul JIIII''A l.l'Kf. I >\KK\ I!OIHƌU' .I ·\CK PEA'>t. t;JcmenlaQ Principal Rrl I T f ' U ' " ---PAGE BREAK--- ROYAL SCHOOL D ISTRICT NO. 1 60 Box 486 Royal City, Washington 99357 November 5, 1 992 TO PROSPECTIVE CLIENTS OF CASTELLAW KOM ARCHITECTS I am very pleased to be writing this letter of recommendation for the architectural firm of Castellow Kom Architects. Greg and Larry did an outstanding job in many areas of the Royal School District project. The following is a list of these areas: * Helped analyze existing facilities * Worked with the citizen's committee * Schematic design development * Design development * All building code research, development and coordination * Value engineering drawings, packet and coordination * Much SPI form coordination including Royal Schools area analysis * Securing approving agency approvals at the various project stages * Coordinated placement of the building with the new baseball complex * Contract drawings All building detailing (nuts and bolts) including those details that make each building special * All engineer coordination {consu ltants such a mechanical, electrical, landscape and kitchen) * Bidding coordination Approvals for SPI Answering contra tor questions Prior approvals Addenda items * Timely shop drawing review and turn around Approximately 250 shop drawings each being 1 to 200 pages in length Each required careful review, changes marked up and action (approval or rejection) ---PAGE BREAK--- * All color selections and color board assembly for board approval * Building presentation renderings * Change orders including review and analysis of costs submitted by the contractor to ensure reasonable numbers * All construction administration within the office with some trips to the site Greg as project architect for the Royal School District, put the projects together, handled all of the coordination with staff, engineers and approving agencies and put out all the fires that popped up through-out the course of his involvement with the projects. Thanks to Greg and Larry the Royal School District as a new elementary and middle school building that our community is very proud of and can be, for years to come. The buildings are designed with students, staff and community in mind. Our buildings are truly beautiful and they have a fantastic iearning environment for kids. I highly recommend the firm of Castellaw Kom Architects. ---PAGE BREAK--- t't- rn - . 0 Ƌ. , . I . . · - · ' _:ӷ-Ӹ Finley School District No. 53 Route 2, Box 2670 • Kennewick, Washington 99337 • (509) 586-3217 SUPERI!I.'TENOENT OF SCHOOLS DON FEKETE October 16, 1992 To Whom It May Concern: Larry Kom worked with the Finley School District on the design of the Finley Elementary and Middle School. Larry did this as project architect for the architect firm of Robert F. Broyles who was under contract with the district. Other than Bob Broyles, Larry was the district's main contact on the project. Larry was always available. He returned calls He always followed through on suggestions from the building principals and superintendent. We felt very much that Larry was working for us. He used his talents and training to meet our needs and answer our questions. We thought of Larry as a member of our Finley team. We very much liked the personal attention he gave to our project. Larry is knowledgeable with the Washington S tate S.P.I. procedures and other requirements and codes related to building a school in Washington state. He has had extensive experience in school design. I give Larry Kom my highest recommendation. It was a pleasure for the Finley administrative team and me to work with him. Sincerely, ddc- Don Fekete, Ed. D. Superintendent DF/jg The Finley School Oi lS92 ---PAGE BREAK--- 0 u ] 1 1 I I ] [J e x a m p I e s o f W 0 R K ---PAGE BREAK--- This commercial center provides the TR Video corporation with a flagship store and tenant spaces consistent with it's "bright lights image". 1l1e use of neon, backlit glass block and a mirrored ceiling provides them curbside attention while the gables, pitched storefronts and selected materials bannoniously tie the building into the surrounding residential neighbor­ hood. The large exterior windows provide passers by with a glimpse ofthe stores imerior activities, attracting attention, especially at night. Working closely with the owner and contractor the budget was kept to a minimwn whik establishing a building with high customer reCOf:.'llition. • - TR Video Commercial Center Lewiston Idaho ---PAGE BREAK--- An auto dealership located in a sea of other dealerships needs a facade that allows it to be noticed. The sharp clean lines and interplay of color and shapes gives the Mitsubishi dealership a street presence that is noticed. Lo­ cated off of one of the busiest streets in the city, the backlit graphics of the design gives ita chance to stand up and be recognized at night as well as dur­ ing the day. The project, which is a renovation of an old dated metal build­ ing, provided for an extremely eco­ nomical solution in a very short time frame, allowing the dealership to get a jump start on sales. ---PAGE BREAK--- I I Renovation of the oldest active building in the state's higher educational system brought with it some interesting challenges. The building's use was changed when LCSC's student services, computer services and health services were included in the design. Greg Castellaw AlA , as project architect, provided the architectural design, supervised and coordinated the project while he was an associate with the firm RFBA until his departure at the beginning of the construction administration phase. A new sttuctural system was provided inside the existing masonry walls which provide necessary seismic (earthquake) structural in­ tegrity. New mechanical, electrical, elevator and roof systems were provided. A new steeple was added to the building tower following early proposals for the building from the 1920's, giving it a new found promi­ nence on campus just in time for the school's centen­ nial celebration. State historical society review en­ abled the design team to be sensitive to historical needs. This was all accomplished in a project where the project budget was decreased by $500,000 after design work ha4 begun. Individual Experience LCSC Old Library Remodel Lewiston Idaho ---PAGE BREAK--- J J Individual Experience A truly effective new public utility building must be ex­ tremely functional, economical and attractive to stand up to the public scrutiny it will receive when completed. The Asotin county PUD office building, which was designed, managed and coordinated from beginning to end by Greg Castellaw, AlA while an associate with the finn of RFBA, easily meets those requirements. The combination of building systems, materials and detailing provided the PUD a facility that stretched their dollar, giving them maximum building for the budget. The simple solution used low main­ tenance materials which will allow the utility to stretch their future budgets even further. The site design makes effective use of the limited space for parking and provides the building with optimum street presence. The attractive awnings and raised entry convey a feeling of invita­ tion to the public. Asotin County PUD Offices Clarkston Washington ---PAGE BREAK--- I j 1 I I 1 i I Individual Experience The Ramada Inn and Convention Center Annex provides large flexible convention spaces, an elegant lobby and comfortable upscale suites in what was once a supennarket. The room accommodations are grouped at the perimeterofthe building with two stories of new construction fit under the existing roof structure at the higher side, providing the owner maximum income from available accommodations. Greg Caste11aw, AlA, while an associate with the finn ofRFBA, worked closely with the owner and contractor from conception through completion to ensure the design met the needs of the owner, corporate and convention clientele while being extremely cost efficient within the existing building she11. The fast track schedule allowed the rooms to be completed and used before the building was entirely completed. The simple clean lines of the building are visually tied to the existing building while intentionally standing out from the adjoining strip mall. Ramada Inn Annex Lewiston Idaho ---PAGE BREAK--- The classical and .inviting appearance, along with it's open and lofty .interior, provides Asot.in county with a library that turns heads and draws people in to use it's facilities. Larry Kom, AlA designed , directed and coordinated the project from initial design well into the construction administration phase while with the finn ofRFBA. The site was used efficiently to maximize the build· ing on a small piece of downtown property. The building provides an appropriate transi· tion from residential structures on one side to the commercial downtown district on the other. The design also allows for future expansion if the need presents itself. A low maintenance exterior is provided by the use of brick veneer, reinforced exterior insula­ tion finish system and concrete tile roof. This is a building the community is proud of. Individual Experience Asotin County Library Clarkston Washington ---PAGE BREAK--- This showcase school for the Clarkston SchoolDistrictis an excellent example of how building systems, design and attention to detail can provide a truly attractive building at a cost well below the state average for educational facilities. Greg Castellaw, AlA directed all "in-house" design, coordination and supervision from concept to completion and follow up while an associate with RFBA. The shaped building provides administration and supportive systems at the apex while two classrom wings spring from the center. Room for another classrom wing has been provided. The low maintenance surfaces will provide the building with an extended life. The special attention to detailing Greg provided on this job created the attractive features that are noticed and enjoyed by not only the public but have been noticed and published in Metal Architecture magazine. The low cost per square foot has enabled the owner to obtain as much quality space as possible for the budget dollar. Individual Heights Elementary School Experience Clarkston Washington ---PAGE BREAK--- Lewis-Qark Business Insider June, 1992 Page 25 And you thought new construction and renovation were alreacJy tough ADA An cstimaled 43 million Amaians ĝ disabled. Many of lhcse individuals are ex­ cluded from basic life ac!ivil.iiCs due to build­ mg barriers and employment procedu=. The Americans With Disabililics Acl (ADA), passed by Coopw in an auemp1 10 com:ct lhcse exclusions, began 10 cab: effect J:l.nuaty 26. 1992. M a this ac1 is having a sweep­ ing businesses tllroughDul Amcria. Many busine$5 ownas ĝbeginning lo ruJ. au: Lhcpolcnlial oftheuncappedmadi:ct in the dasablcd communiry. The Act is broken into five sections, Lluu of whiclt affect the physically conSIJucted or Title l n:quila employ­ ers 10 make "reasonable accommodalions• for employees with dlsabililies. Title II cov­ ers Lhc Act as it pcnains to J)llblic entities and publac Title Ill Ius the gn:ate.sl impact on the "built- environment Ptoysical and menial ampainnenas which COnsOlute d.isabililies also an: outlined in this sce1ion. lmpairmeniS in­ clude a wide range of conditions from HIV •liseas.e to diabetes toalcoho͖sm.to name just a few. Tille Dl covers buildings thai are classified as commercial facilities and lhosc lhat pro­ vide public accommodalions. A commen;ial facility as defined as "a facility opcr.lled by a privalc for non·n:sidential usc which affect commcn:e.· Many of the Title lll rcquin:ments spccific:illy addres public ac· commodarions which occur in commercial facilities where the public is invited in 10 do business. The Act is very speeiru:astowh:ukindsof busme=s arc ancludcd;>.S providers of public accommodations (sec siU). Priv.:ne clubs and churches are exempt from 111e requin:­ ments unless they =t space 10 Olher panics covcn:d by the Acl. Businesses providing public accomm()­ dations must ranove archiii:CIW11 baniecs in existing facilities if rudily achievable and doable - wiehout much expense or difficulty. Specific examples of ͗ible barrier n:mov· al$ and priorities for barrier n:movals are oullmed by Lhc law. ·ӵy adtievable͘ and whal con­ stiiUIӴ =wilhoulmucb is noc clearly defined, e...en though e:wnples of each arc available. Unfort111181el)', fulun: course cases probably will provide clarifu::ation in these an:as. The or Justice has indicated that in!ent 10 comply with the Ar.t will be heavily weighed when litigation is considered. If barrier n:moval is 1101 rudily achievable. such as home deliv­ ery, and m=handise retrieval an: allowable. However, these measures are nor accep1:1ble when barrier n:moval can be rudily 1111plc­ menu:d. Altel'll ion.s and new consaruc:uon pro,ects musl mCd ADA Accessibility Ouidctincs (ADA-AO). New projects mUSI. fully con­ fOfm if building pcnniJ.s are issued after J anu­ ary 26. 1992 and construCtion wi11 be com­ pleted aCta January 26, 1993. Al!Cr.IIIOns mUSI. conform if wort is begWI after January 26, 1992. The arca(s) alten:.d and lhe pat11 of lr.lvd to the alteration are requited 10 be fully accessible. A building ownc:r is not requin:d to spend mon: lhan Of the cost of thealter:IUOn on the p;uh oC lr.lvel. When this lhrc.sh· old is met, the law once again priorities thai must be taken care or rust. Then: is an elevator exemption for bolh new and al͛cr.uions for build­ ings thai are shan or small in an:a. lr a build­ ing is tess than Lluu stories or has less than 3000 squ.ue feet per su;,ry, an elevator IS not n:quin:d to be insaalled un/Ass lhe facal11y houses a shopping cen͜cr, shopping mall, professional o[fice or 3 health care provider or a public swion. terminal or depol. The ADA-AO ӱ much like a building code, but an: men spccirӻe with regard not ' only to what musl be provided. but also how many; for example, the number of 4isablcd parking spaces for a given building would be spa:iiied in addition to necessasydimensions. Ӳ is a common lltn:ad that runs be· tween the ADA-AG and IIIOSt cunau handi­ cap accessibility codes. They are typicaUy based on the same standant, ANSI A l l7.1. although !he ADA-AG go much further than the ANSI scandanl. When: an:hii«IS, build­ en !llld owners have been gi\'en approval by building offiCials on projects in the past garding disabled acccs,lhele is c͙nlly no 10 review plans uncle.- the ADA. Building offiCials have not been pven the power of interpretation. This is the main dif­ ference be !Ween a code and civil law. or which lhe ADA is a part. An inclividual who IS subjected to dis· crimina.aion in viot.:uaon of the Amcncans walh Dasabilities Act C:l.n lilc a private suit or a complaint w11h lhe Dcp3llmena of Justice (001). Watha private suat. in addation to injuncove n:hcf {requin:d altera\lon of facility). awards an: limited 10 aoorney's fees. A suit brought by lhe D?OC<'dl as rn the Act a' Frt•t. :.;cess to the burlding must be pro· •Mltd. A U1drv1dual must be able to mo'·c from a pobhc p:ukinsare:or mean¬ or tr.111Spoll3llon to and into the bu1ld· rng Typ1c:t.l buner removal strategies might rncludc acceSSible: p:u l;mg. an cnlr.lrlCe rdmp, or a w1dcr enuancc onto the building. The next has ro do with p 10 have a Juclu (ll!rlunncd on liK.IftiiCli "''Uh public n•nmodauuus The purpusc of an ·ƈ to uca. ol nmH:ompllŠncc. A prupcr aud11 1s murc than a S1mpk wJik· lhroush. ly[ll³a.l pudn lom1at would ondutlc Ƈ numl>cr ol step>. 1bc must obv1uus os deter· mtnJilOR Of bamers. WhiCh may IRCiucle Steps round door knobs, madcquatc tumong SJI3Cc. or en­ If) doors lhat arc too narrow. m name a few. B:uncrs in the pubhc accommod.'luon poruon nf a factl1ty need 10 be and often done hƑ h-.:aung them graph1cally on‹ set of build· onƒ pbn>. E:ich bamcr may then be keyed Jo tl>c chap!cr and vcŒ or the Amcncans with DISablhties Guidelines article that til<: Act spcc1fteally mcnuons b:tmer remnval pnon· tw:s. These arc 1) access to and 11110 the bu1ld1n&: 2) access 10 areaƉ w11h1n lhe hu1lduog where goods and serviCeS arc prO· 3l rc•troom Cactluy accc": and 4) a<<'CS> to dll j!ll(xJS. M::IVICCS, and lac;oh· IIC> w11h111 the public accommodallunponton ol thc l:x:1hty. The Act's pricinttes shuuld be rev1ewed when establishing a spcc1fic hutlding·s barrier removal ttmet:hle. An Žud11 prov1dcs a number of 10 the owner and The aud 11 helps csl!lblish Intent ӫnd good faoth to comply wnh lhc ADA by OhJCCIIvcly sur· lhc bamcrs and helps C)tabhsh lhe steps lhat need to be t:lken. The ˆudtt is only a tool for the owner/ Opc:nliOr's use. He/she must determine if lhc: hamer removal is readily achievable and also when those barriers are to be removed. The enure audit process fac1lit:les good det:is1ons s1nce 11 itemizes poss1blc solutions 10 batrie/S and also estimates COstS. The aud11or loolo;s at the building with sard to readily achievable barrier removal covered by Tilles II :111d Ill. that deal with puhllc transport:lloonand pub lot accommoda· 110ns. IS much confusion w1th Tille I rcquorcmc:nts wh1ch apply to employers. My preVIOUS :nicles have 1101 dealt wilh Tille I requirements. bul rather just Tilles II and Ill de:hng witlt pubhc access. Tnle I requirements bas1cally come tnlo pby whercÚmploycrs arc required the: need> of spcc1fic cmploy<-es The building audll need not survey employee work llreas s1nce these an: modified to accommodolle che thai cmployec.CtUbhng them to approoch. enter. use and exit lite area. Tnles II and Ill are attempts 10 take can: of lhe general pubhc. and since specific dtsab1lity DCICdsorlhc users are not known, many diCfer­ CIII potential disabilities must be accommo. clalcd. The ADA·AG was deveiOjlcd to guide lllis accomod:lliGn. The Amuic:t.nS wilh Ois:1b1litics Act IS an calc:nsivc and Car-reaching piece or legisla­ lion. ThebuildingƓudil is an important tool m the idenlilication of problem areas and orga· niDJion of a plan 10 handle these areas. As a business operator or building owner. you noed 1o be able 10 show some allempl tO take care or caistins b:ltricrs. The ADA 1s now and w111 remain a requirement aCCecung bus111c:s across Amenca. Operations tha.t readily em· brace lhese requiremems w1ll prevent (sure 10 mount) future he:ldaches concerning ADA accessibility comphanccand also help csl:ll>· hsh an array of oppo"uniues for the diS3blcd communily. Wuh this third article on ADA.l would hkc to suggest ˆ number of locauons where Ɔ busmess person m 1ght be nhlc to lind mor<· mfonnauon As mentioned 111 prev10u' an informed xcountanl a11omey can c:ICh help "'1th a number ul 1ssucs. Nallon3lassociauons such as aoc RC\· taurant Association or lhe Hosp1taluy and Associauon c:u1 he very help· ful wllh spcc1CIC business typeƔ Also thrc.c: agenucs Jte rc.l\ly to answer your qucslions. They 3J'c the l)c. p3rtment of Justice. (202) 514-0301; Equal Employment Oppcmunity CommiSSion. I · Ӯ9-EEOC; and lhc TochnKal ASSIStanCe Center in Olymp1a. 1-800-HELP-AOA. Americans With Disabilities Act published articles ---PAGE BREAK--- R E Q U I R E M E N T S ---PAGE BREAK--- Related Expertise Castellaw Kom Architects and our consultants have worked on a number of projects similar in size, function and construction to the Old Post Office Third Floor Remodel. We feel we have a good understanding of the project from discussions with Gib Myers of the City. Schedule Many of our projects in the past have been successfully completed in a tight time frame as outlined in the RFP for this project. Greg and Larry working together put outthe 68,000 s.f. Pioneer Middle School reconstruction in a time frame as short as your schedule. The possible project schedule that we have included in this section illustrates the need to start the project immediately if the construction is to start in December 1993. The project team has worked together on projects with similar schedules. Our team approach is very effective. Historical Sensitivity Greg has designed and worked on projects similar in historical nature to the Old Post Office Third Floor Remodel. His design of the Old Library (Reid Centennial Hall) Remodel on the LCSC campus took the oldest building of higher education currently in use in the State of!daho and transformed it into offices (all student services), classrooms and a computer center. Working with the State ofldaho Historical Society, he was able to provide the college with a remodel of their building sensitive to historical concerns. CKA worked with the CityofLewiston on the reconstruction of the historical Trevitt Park Shelter duplicating a historical structure using contemporary construction techniques meeting current code requirements. The firm's remodel of the Adam's Building is in Lewiston's Historical District. Additionally, the firm's membership in the National Historic Preservation Trust shows Greg's and Larry's commitment to historical preser­ vation. Remodel Experience The CKA principals have an extentive background in the difficult field of remodel & renovation of existing buildings. Their renovation projects span numerous building types including municipal, educational, medical, retail, commercial, religious, hospitality and residential. Attention to detail is extremely important to successful renovation projects. Matching of existing details or creative solutions to solve unconventional situations is often required. Always thinking of budget minded ways to accomplish design require­ ments is another important aspect. An effective renovation designer needs to be able to take what is existing and recognize the ammenities of the space which should be saved and those that can be expended. Quality space can often be carved from the most surprising locations by economical means. ---PAGE BREAK--- Project Type Many of the projects we have designed have been similar to the Old Post Office Third Floor Remodel. Spaces of office design we have worked on include municipal, educational, medical, retail, commercial, religious and hospitality building types. Greg's design of the Old Library (Reid Centenial Hall) Remodel included offices for all student services (student services dean, registrar, finacial aid, admissions, student life, career services, computer services, and health services) on the LCSC campus. Another of his major office design projects was for the Fred Meyer Corporation Sales Promotion Corporate offices in Portland, Oregon. The project took two existing warehouses converting them to corporate offices (two stories in one warehouse). They were connected together with a glass atrium lobby/lounge area providing a light and spacious connection. Both ofthese projects required much space planning of not only the office spaces but also the work areas to be provided. Pedestrian traffic flow was very important to these projects to ensure that the most efficient work spaces were developed. Nearly all the educational and health care projects the CK.A principals have worked on have included the design of office spaces. Local Proximity Castellaw Kom Architects consider and treat projects in the Moscow area as local projects. We are doing other projects in town at the present time. Greg and Larry are both University of Idaho graduates and still come to town for athletic events and other functions. Greg was born and raised in Moscow and still has family residing there. The CKA pricipals feel the successful completion of this project would prove to be beneficial to the firm in the future. We are looking forward to the opportunity of working with you.