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CITY RESOLUTION No- 97-06 EXTRACT FROM THE MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF MOSCOW, IDAHO HELD ON , 1997. The following Resolution was introduced by Councilman Canstock adopted: , read in full, considered and RESOLUTION N0.97-060F THE CITY OF MOSCOW, IDAHO ACCEPTING THE GRANT OFFER OF THE STATE OF IDAHO THROUGH THE IDAHO TRANSPORTATION DEPARTMENT, DIVISION OF AERONAUTICS, IN THE MAXIMUM AMOUNT OF $22,400.00 TO BE USED UNDER THE AIRPORT DEVELOPMENT AID PROGRAM PROJECT NO. PUW-98 IN THE DEVELOPMENT OF THE PULLMAN-MOSCOW REGIONAL AIRPORT; AND Be it Resolved by the Mayor and Council of the City of Moscow, Idaho (herein referred to as the "CITY") as follows: Sec. 1. That the CITY, shall accept the Grant Offer of the State of Idaho in the amount of $22,400.00, for the purpose of obtaining State Aid under Project No. PUW-98, in the development of the Pullman-Moscow Regional Airport; and Sec. 2. That the Mayor of the CITY is hereby authorized and directed to sign the statement of Acceptance of said Grant Offer (entitled Part II - Acceptance) on behalf of the CITY and the CITY Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the CITY on the aforesaid statement of Acceptance; and Sec. 3. A true copy of the Grant Offer referred to herein is attached hereto and made a part thereof. PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 7th DAY OF " , 1997. ATTEST: ELAINE RUSSELL, Clerk PAUL AGIDIUS, Mayor CERTIFICATE I, Elaine Russell, City Clerk do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. ..91d)6adopted at a regular meeting of the Council held on the 7tB- day of 1997, and that the same is now in full force and effect. IN WITNESS WHEREOF, I hav hereunto set my hand and impressed the offici.al seal of the CITY, this 7th day of Julv , 1997. WDP:grantagreement ---PAGE BREAK--- IDAHO TRANSPORTATION DEPARTMENT DIVISION OF AERONAUTICS GRANT AGREEMENT TO: CITY OF MOSCOW FROM: (Hereinafter referred to as the "SPONSOR") The State of Idaho, acting through the IDAHO TRANSPORTATION DEPARTMENT, DIVISION OF AERONAUTICS (Hereinafter referred to as the "STATE") WHEREAS, the SPONSOR operates the Pullman-Moscow Airport, a Primary Airport as defined by the Airport and Airway Improvement Act of 1982 and Amendments; WHEREAS, the Idaho Transportation Board has approved a grant for development of the airport consisting of developments to be mutually agreed upon by the SPONSOR and the STATE, identified as Project Number PUW-98; NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the uniform State Aeronautics Department Act of 1947, as amended and in consideration of the SPONSOR'S adoption and ratification of the representations and assurances contained in said project application, and its acceptance of this offer as hereinafter provided, and the benefits to accrue to the State of Idaho and Public from the accomplishment of the project and the operation and maintenance of the airport as herein provided, the STATE hereby agrees to pay as its allowable costs incurred in accomplishing the project. This Grant is made on the following terms and conditions: I. The maximum obligation of the STATE payable under this Grant shall be $22,400.00. 2. The SPONSOR shall: A. Certify the expenditure of at least $22,400.00 to match STATE'S participation in said project either as part of this project or match to federal entitlement funds. Diligently and expeditiously complete this project and likewise pursue appropriate measures as may be agreed upon by the SPONSOR and the STATE to remedy project delays, including but not limited to litigation or condemnation. B. Carry out and complete the project in accordance with the plans and specifications and property map as they be revised or modified with the approval of the STATE. CONTINUED ---PAGE BREAK--- C. All contracts for construction involved in this project shall be bid competitively in accordance with bidding procedures otherwise authorized for public entities. D. In connection with the acquisition of real property for the project, the SPONSOR shall comply with all provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act and associated rules/regulations. E. The SPONSOR agrees to hold said airport open to the flying public during the useful life of the facilities developed under this project; that no exclusive operating or use agreements shall be granted to any person, company, or corporation; that failure to abide by such agreement shall automatically obligate the immediate and full return of all State of Idaho money expended in behalf of the project to the State of Idaho. 3. The allowable costs of the project shall not include any costs determined by the STATE to be ineligible for consideration as to allowability. 4. The STATE reserves the right to amend or withdraw this offer at any time prior to its acceptance by the SPONSOR. 5. This offer shall expire and the STATE shall not be obligated to pay any part of the costs of the project unless this agreement has been accepted by the Public Entity on or before July 31, 1997, or such subsequent date as may be prescribed in writing by the STATE. Except for those projects receiving both State and Federal Aid, the following inspection schedule and reporting system will be required: 6. Inspection Schedule and Reporting System: Inspection Schedule and Reporting System will vary for each project. Basically, the inspection schedule will be placed on a quarterly basis. On projects taking less than three months, the SPONSOR will be required to make reports and be inspected on the following schedule: A. SPONSOR report project commencement date. B. SPONSOR report project completion date and request final inspection. C. STATE will make final inspection and sign off project as completed. D. STATE may arrange for audit of account in accordance with regularly scheduled audit program. CONTINUED ---PAGE BREAK--- Projects taking over three months will be set up on a quarterly inspection and progress report system. The SPONSOR will be required to make reports and be inspected on the following schedule: A. Report project commence date. B. SPONSOR will make a three-(3) month progress report. This will be a letter report giving percentage of project completed, funding expenditures to date, and short narrative of the project progress, problems encountered, and plans for project completion. C. STATE will make quarterly project inspections and prepare the report of inspection. A copy of the report will be delivered to the SPONSOR. D. SPONSOR will make report of completion of project and request final inspection. E. STATE will make final inspection and sign-off project as completed. F. STATE may arrange for audit of account in accordance with regularly scheduled audit program. The SPONSOR'S acceptance of this offer shall be evidenced by execution of this instrument by the SPONSOR, as hereinafter provided, and said offer and acceptance shall comprise allocation agreement, constituting the obligation and rights of the State of Idaho and the SPONSOR with respect to the accomplishment of the project and the operation and the maintenance of the airport. Such allocation agreement shall become effective upon the SPONSOR acceptance of this offer and shall remain in full force and effect throughout the useful life of the facilities developed under the project but in any event not to exceed twenty (20) years from the date of acceptance. STATE OF IDAHO, ITD Division of Aeronautics . By: 9J? f BA ON W. WELSH, Adm1rustrator CONTINUED ---PAGE BREAK--- ACCEPTANCE THE SPONSOR DOES HEREBY RATIFY AND ADOPT ALL STATEMENTS, representations, warranties, covenants, and agreements contained in the project application and incorporated materials referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and conditions thereof. Executed this WDP:pss/lggrant day of_-n ' · 1997. I By: PAUL AGIDIUS Title: Mayor, City of Moscow