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of the Arts Nancy J. Chaney Mayor John Dickinson Council President Bill Lambert Council Vice President Aaron Ament Council Member Linda Pall Council Member Bob Stout Council Member John Weber Council Member Gary J. Riedner City Supervisor P.O. Box 9203 Moscow, ID 83843-1703 Website: \NWW.ci.moscow_id.us City Hall 206 East 3rd Street Phone(208}88h7000 Fax (208) 883-7018 Paul Mann Building 221 East 2nd Street Phone{208)883-7022 Fax (208} 883·7033 Hearing Impaired (208) 883-7019 May 24, 2007 Bret Keast, Vice President Kendig Keast Collaborative 514 Brooks Street Sugar Land, TX 77478 Dear Bret, On April 16'h, 2007 the Moscow City Council approved the extension of the City of Moscow's current professional services agreement related to the update of the City's Comprehensive Plan to include the optional Independent Parks and Recreation Master as described within Exhibit of the professional services agreement, and included below within this letter, at the agreed upon additional cost of Eight Thousand Two Hundred and Twenty ($8,220.00) Dollars. As a result the total agreement compensation will increase from Ninety Three Thousand Three Hundred and Ten ($93,310.00) Dollars to One Hundred One Thousand Five Hundred and Thirty Dollars ($101 ,530). All other terms and conditions of the agreement will remain unchanged. The scope of these additional services will include: Independent Parks and Recreation Master Plan As an alternate scope item, a complete master plan may be prepared concurrent with the comprehensive plan. Highlights of the tasks that would be included in a full master plan include: 1. Small group interviews with parks and recreation stakeholders, supplemented by the input received through the focus group interviews, Moscow Dialogue Congress, the City's existing Youth Recreation Taskforce, as well as the community survey conducted ns part of the Comprehensive Planning process; 2. Three meetings with the Parks and Recreation Commission; 3. A walking tour of each park with the Commission to identify needed improvements and their placement relative to the park design and surrounding uses; 4. A user observation study; 5. Detailed inventories of ail public and semi-public facilities, including numbers of park equipment and recreation facilities; 6. Park condition assessment; 7. Further refinement of national facility standards, based upon community input and the user observation study; 8. Site selection criteria; 9. Specific facility and equipment needs, quantified by park property; and, 10. Prioritized capital improvement plan. - I - 2007-10 ---PAGE BREAK--- Please consider this a letter of agreement amendment for these additional services and acknowledge such by signing this letter in the space provided below. / n I COUNTY OF On thisyd> day of 5un ,J?,ao1 befory,me the undersied, a Notary in and for said State, personally appeared f/)r"-f C. l<€.4 sI , known to me to be the person whose name is subscribed to the foregoing and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year hereinabove written. I. Notary Publi<;_!or the Statjil, , of2i'"'. Res1dmg at ,;;pMc; uYl My commission eXpires: 3 ·I 0.goo7 - 2- ---PAGE BREAK--- STATE OF IDAHO COUNTY OF LATAH PROFESSIONAL SERVICES AGREEMENT COMPREHENSIVE PLAN UPDATE for THE CITY OF MOSCOW, IDAHO § § § KNOW BY THESE PRESENTS: ll1is Agreement made this J.ll1ay of tJ , 2007, by and between the City of Moscow, Idaho, acting by and through Nancy Chaney, Mayor, h..!einafter referred to as the "CLIENT", and Kendig Keast Collaborative, an Illinois Corporation, acting by and through its President, Mr. Lane H. Kendig and Vice President, Mr. Bret C. Keast, with offices located at 26 West Pine Street, Sturgeon Bay, Wisconsin/ 54235, and 514 Brooks Street, Sugar Land, Texas, 77478, hereinafter referred to as the "CONSULTANT", do hereby make and enter into the following Agreement. ARTICLE I CONSULTANT 1 .1 The CONSULT ANT, as an independent contractor, covenants and agrees to perform the professional planning services related to the Comprehensive Plan as described in Article It Scope of Services. Such services shall be performed by the CONSULTANT in accordance with the terms of this Agreement and for the consideration stated. The CONSULT ANT covenants and agrees to perform the services in a professional manner. The CONSULT ANT shall complete the Scope of Services and shall submit reports to the CLIENT as required. 1.2 The CONSULTANT shall provide its services under this Agreement with the same degree of care, skill and diligence as is ordinarily provided by a professional planner under similar circumstances for the preparation of a Comprehensive Plan and to which the Agreement applies. ARTICLE II SCOPE OF SERVICES 2.1 The CONSULT ANT will perform the professional planning services related to the development of the Comprehensive Plan as set forth in Exhibit Scope of Services, which is attached and made a part of this Agreement. 2.2 Pursuant to this Agreement, the CLIENT shall have the option to obtain the services of the CONSULTANT to perform Additional Services as allowed by relevant State law, Such Additional Services shall be described in a written Amendment to this Agreement{ as agreed mutually by the CLIENT and the CONSULTANT, including description of the additional work, associated compensation, and time schedule as applicable. Matters which shall constitute Additional Services may include, but are not limited to the following: additional workshops or meetings other than the number identified in the Scope of Services; requested additional trips other than the number of trips identified in the Scope of Services and Project Schedule; other work tasks or study activities not identified in the Scope of Services; additional copies of deliverables including draft and final Pagel oflO ---PAGE BREAK--- written reports and maps other than the number identified in the Scope of Services; review and provision of recommendations relating to other planning or development related issues and matters other than those that are included in the Scope of Services; incorporation of significant revisions into the draft or final plan document which have arisen since the plan, ordinance, document, maps or other materials delivered to the CLIENT were originally prepared; and, other related or unrelated professional planning services which may be required by the CLIENT. ARTICLE III CONSULTANT PERSONNEL 3.1 The CONSULTANT represents that it has or will secure at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the CLIENT. 3.2 The CONSULTANT may contract with Subconsultants for portions of the work or services under this Agreement with the prior written approval of the CLIENT. The subconsultants to be utilized include J-U-B Engineers, Inc. Any work or services subcontracted hereunder shall be specified by a written Agreement and shall be subject to the provisions of this Agreement. ARTICLE IV SUPPORT SERVICES 4.1 The CLIENT agrees to provide the CONSULTANT with support services during conduct of the services listed in Article II, Scope of Services. Support services shall include the services described in Exhibit Support Services, which is attached and made a part of this Agreement. 4.2 To the extent authorized by law and pursuant to City policy, the readily available existing data and documentation obtained by the CLIENT that are relevant to the accomplishment of the Scope of Services specified in Article II shall be made available by the CLIENT for use by the CONSULTANT. 4.3 The CLIENT shall consider and act on all documents and project work items submitted by the CONSULTANT that require review, comments or approval by the CLIENT within a reasonable period of time so as to enable the CONSULTANT to complete the work on schedule as provided in Article V of this Agreement. 4.4 The CLIENT agrees to provide the CONSULTANT with support services needed to organize, schedule, notify, provide meeting locations, conduct meetings, and prepare minutes of meetings including committees, workshops, public meetings, and public hearings as described in Article JI, Scope of Services. The CONSULTANT will advise and coordinate with the CLIENT to accomplish these support services. Page 2 of 10 ---PAGE BREAK--- ARTICLE V TIME OF PERFORMANCE 5.1 The CONSULTANT shall commence services upon execution of this Agreement and receipt of written Notice-to-Proceed from the CLIENT. 5.2 The CONSULTANT shall complete the services described in Article II, Scope of Services within Twelve (12) months from receipt of written Authorization to Proceed by the CLIENT, unless terminated, or unless the Scope of Services and Time of Performance are changed in accordance with Article X, Changes or Termination. 5.3 The completion schedule set forth in Paragraph 5.2 of this Agreement may be subject to causes that result in delay over which neither the CONSULTANT nor the CLIENT has any control. Notification and justification for any such delays identified by the CONSULTANT shall be made in writing and approved by the CLIENT. The schedule of work may be extended to include any such delays pursuant to Article X, Changes or Termination. 5.4 This Agreement shall terminate upon the CLIENT's final acceptance of work completed by the CONSULTANT, unless otherwise terminated or modified as hereinafter provided. ARTICLE VI COMPENSATION TO CONSULTANT 6.1 The CLIENT shall compensate the CONSULTANT for the professional services performed under this Agreement. For the Basic Services described in Exhibit " A" Scope of Services under Article It Scope of Services, the CLIENT shall pay to the CONSULTANT on a percent complete basis an amount not to-exceed Ninety Three Thousand, Three Hundred and Ten dollars ($93,310.00). This total compensation includes actual salary costs, overhead, direct expenses and profit. The maximum amount may be modified pursuant to Article X, Changes or Termination, in the event of increased cost, change in the Scope of Services, time of performance delays, or increase or decrease in the complexity or character of the work. Payment later than forty five (45) days shall include interest at one and one half percent (1 1/2%) per month from the date the CLIENT received the invoice until the date the CONSULTANT receives payment. Such interest is due and payable when the overdue payment is made and is in addition to the above stated total compensation amount. For Additional Services rendered under Article II, Section 2.2, the CLIENT shall compensate the CONSULT ANT in a manner similar to the Basic Services and in accordance with the maximum amount payable and other terms as specified in an Amendatory Agreement providing for the Additional Services. 6.2 Payment shall be made by the CLIENT upon receipt of a statement of the CONSULTANT's authorized cost of performing the required line item tasks. The itemized and certified billing statement shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Each invoice is due and payable by the CLIENT within thirty (30) days following the date of receipt by the CLIENT. Page 3 of 10 ---PAGE BREAK--- 6.4 The terms of this Agreement are contingent upon sufficient appropriations and authorization being made by the CLIENT for the performance of this Agreement. If at any time during the period of performance under this Agreement, sufficient appropriations and authorization are not made by the CLIENT, this Agreement shall terminate upon written notice being given by the CLIENT to the CONSULTANT. The CLIENT's decision as to whether sufficient appropriations are available shall be accepted by the CONSULTANT and shall be final. ARTICLE VII PRODUCT OF SERVICES, COPYRIGHT 7.1 The CONSULTANT and the CLIENT mutually agree that reports, maps and materials prepared or developed under the terms of this Agreement shall be delivered to and become the property of the CLIENT. The CONSULTANT shall have the right to retain copies and to utilize the product of services for marketing purposes, except for any confidential information, as defined in Article XI, hereof. 7.2 The CONSULTANT shall furnish the CLIENT with the number of copies of reports as shown in Article II, Scope of Services. 7.3 Nothing produced in whole or in part by the CONSULTANT under this Agreement shall be the subject of an application for copyright by or for the CONSULTANT. The CONSULTANT will use existing proprietary software as required and pursuant to City policy. ARTICLE VIII PRIVATE INTERESTS OF PUBLIC OFFICIALS AND CONSULTANT 8.1 No employee, agent, or member of the local public body of the CLIENT shall have any financial interest, direct or indirect in this Agreement or the proceeds thereot except as allowed in Section 3.1 of this Agreement. ARTICLE IX CERTIFICATIONS OF CONSULTANT 9.1 The CONSULTANT has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Agreement, and it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, any commission, percentage, brokerage fee, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 9.2 The CONSULTANT presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services under this Agreement. Page 4 of 10 ---PAGE BREAK--- ARTICLE X CHANGES OR TERMINATION 10.1 This Agreement may not be altered, changed or amended except by instrument in writing executed by the parties hereto. 10.2 The CLIENT may, from time to time, request changes in the Scope of Services and/or time of performance for the services of the CONSULT ANT to be performed hereunder. Such changes, including any increase or decrease in the amount of the CONSULTANT'S compensation, which are mutually agreed upon by and between the CLIENT and the CONSULTANT, shall be incorporated in written amendments to this Agreement. 10.3 This Agreement may be terminated before the termination date stated in Article V, Time of Performance, by any of the following conditions: Right of Either Party to Terminate for Cause - This Agreement may be terminated by either of the parties hereto for failure by the other party to perform in a timely manner and proper manner its obligation under this Agreement. A signed, written notice of such termination shall be delivered to the other party by registered or certified mail and such termination shall take effect twenty (20) days after the notice is deposited in the mail, provided that the failure to perform has not been remedied by that time. By such termination, neither party may nullify obligations already incurred for performance or failure to perform before the date of termination. Right of the CLIENT to Terminate for Convenience - This Agreement may also be terminated by the CLIENT for reasons other than failure by the CONSULT ANT to perform in a timely manner and proper manner its obligations under this Agreement. A signed, written notice of such termination shall be delivered to CONSULTANT by registered or certified mail and such termination shall take effect not less than seven days following the date the notice is received by the CONSULT ANT. 10.4 Upon receipt of a notice of termination under any of the condltions under Paragraph 10.31 the CONSULT ANT shall, unless the notice otherwise directs, immediately discontinue all services in connection with the performance of this Agreement. Within thirty (30) days after receipt of the notice of termination, the CONSULT ANT shall submit a statement/ showing in detail the services performed under this Agreement prior to the effective date of termination. Data and study products prepared by the CONSULTANT under fhis Agreement shall be delivered to the CLIENT if requested. 10.5 Upon the conditions specified in Paragraphs 10.3 and 10.4 being met, the CLIENT shall pay the CONSULTANT allowable costs incurred, less previous payments. The CLIENT will only be obligated to compensate the CONSULTANT in a just and equitable manner for those services performed prior to the effective date of termination and upon the CONSULTANT'S submitting a statement of actual services performed and payment requested. 10.6 Notwithstanding the provisions of Section 10.5 above, the CONSULTANT shall not be relieved of liability to the CLIENT for damages sustained by the CLIENT by virtue of any negligent act or omission or any breach of the Agreement by the CONSULT ANT. Page 5 of 10 ---PAGE BREAK--- ARTICLE XI CONFIDENTIALITY 11.1 Any information determined to be confidential that is provided to or developed by the CONSULTANT in the performance of this Agreement shall be kept confidential and shall not be made available to any individual or organization by the CONSULTANT without prior written approval of the CLIENT and, where made available, shall be made available pursuant to State law. ARTICLE XII INSPECTION OF RECORDS 12.1 The CONSULTANT shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CLIENT to assure proper accounting for all project funds. These records will be retained for three years after the expiration of this Agreement. 12.2 Any time during normal business hours and as requested by the CLIENT, the CONSULTANT shall make available to the CLIENT for examination all of its project records with respect to all matters covered by this Agreement and will allow the CLIENT to review, examine, and make excerpts from such records, and to make copies of all contracts, invoices, materials, payrolls, records of personnel conditions of employment, and other data relating to all matters covered by this Agreement The financial records of the CONSULT ANT are maintained in its corporate office located in Mundelein, Illinois, and copies will be available upon request in a timely manner in its office located in Sugar Land, Texas, for audit purposes to the CLIENT or its authorized representative. 13.1 Insurance ARTIClE XIII INSURANCE A. The CONSULTANT agrees to maintain Worker's Compensation Insurance to cover all of its own personnel engaged in performing services for the CLIENT under this contract in the following amounts: Workmen's Compensation: Idaho statutory minimum. B. The CONSULTANT also agrees to maintain Commercial General Liability, Business Automobile Liability, and Umbrella Liability Insurance, covering claims against the CONSUlTANT for damages resulting from bodily injury, death, or property damage from accidents arising in the course of work performed under this Agreement, in the following amounts: Commercial General Liability Insurance: Personal injury and property damage five hundred thousand dollars ($500,000) combined single each occurrence and five hundred thousand dollars ($500,000) aggregate; Business Automobile Liability for all vehicles: Bodlly injury and property damage five hundred thousand dollars ($500,000) combined single limit each occurrence; Page 6 of 10 ---PAGE BREAK--- Umbrella Liability: one million dollars ($1,000,000). ARTICLE XIV MISCELLANEOUS PROVISIONS 14.1 Neither the CLIENT nor the CONSULTANT shall be required to perform any term, condition, or covenant of this Agreement while such performance is delayed or prevented by acts of God, material or labor restriction by any governmental authority, terrorism, civil riot, floods, hurricanes, or other natural disasters, any other cause not within the control of the CLIENT or the CONSULTANT that by the exercise of due diligence the CLIENT or the CONSULTANT is unable, wholly or in part, to prevent or overcome and supersedes all prior agreements and understanding between CLIENT and CONSULTANT concerning the subject matter of this Agreement. 14.2 This Agreement constitutes the entire agreement between the CLIENT and the CONSULTANT. No agreements, amendments, modifications, implied or otherwise, shall be binding on any of the parties unless set forth in writing and signed by both parties. 14.3 The CUE NT and the CONSULTANT agree that this Agreement shall be construed in accordance with the laws of the State of Idaho. Any legal dispute between the parties shall be resolved in the following manner: The parties will attempt in good faith to resolve any controversy or claim arising out of or relating to this Agreement by negotiation between senior executives of the parties who have the authority to settle or recommend settlement of the controversy. The disputing party shall give the other party written notice of the dispute. Within ten (10) days after receipt of said notice, the receiving party shall submit to the other a written response. The notice and response shall include: a statement of each party's position and a summary of the evidence and arguments supporting its position; and the name and title of the executive who will represent the party. The executives shall meet at a mutually acceptable time and place within twenty (20) days of the date of the disputing party's notice and thereafter as often as they reasonably deem necessary to exchange relevant information and to attempt to resolve the dispute. If the controversy or claim has not been resolved within thirty (30) days of the meeting of the senior executives, the parties shall endeavor to settle the dispute by non-binding mediation. lf the matter has not been resolved pursuant to the aforesaid non-binding mediation procedures within ninety days of the commencement of such procedure, parties are free to bring their claim in a court of law. Venue for all actions brought pursuant to this Agreement is in Latah County, Idaho; and all parties consent to Latah County, [daho, being the exclusive jurisdiction to resolved said claims or controversies arising pursuant to this Agreement. 14.4 If one or more of the provisions of this Agreement, or the application of any provision to any party or circumstance, is held invalid/ unenforceable, or illegal in any respect, the remainder of this Agreement and the application of the provision to other parties or circumstances shall remain valid and in full force and effect. Page 7 of 10 ---PAGE BREAK--- 14.5 Any notice required to be given pursuant to the terms and provisions of this Agreement shall be in writing and shall be mailed by certified or registered mail addressed as set forth below or at such other address as may be specified by written notice: CLIENT: CONSULTANT: Bill Belknap (nterim Community Development Director City of Moscow 206 East Third Street P 0 Box 9203 Moscow, ID 83843 Bret C. Keast, Vice President Kendig Keast Collaborative 514 Brooks Street Sugar Land, Texas 77478 14.6 The waiver by either party of a breach of any provision of this Agreement shall not constitute a waiver of any subsequent breach of this Agreement. 14.7 The CONSULTANT shall not assign any interest on this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the CLIENT thereto. Provided however, that claims for money by the CONSULT ANT from the CLIENT under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished to the CLIENT. 14.8 Successors and Assi!;ns. The CLIENT and the CONSULTANT each binds itself and its successors, executors, administrators and assigns to the other parties of the Contract and to the successors, executors, administrators and assigns of such other parties, in respect to all covenants of this Agreement. Nothing herein shall be construed as creating any personal liability on the part of any officer, board member, commissioner, employee or agent of any public body, which is a party hereto. 14.9 Reports and Information. The CONSULTANT, at such times and in such forms as the CLIENT may require, shall furnish the CLIENT such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the cost and obligations incurred or to be in connection therewith, and any other matter covered by this Agreement. 14.10 14.11 Incorporation of Provisions Required by Law. Each provision and clause required by law to be inserted into the Agreement shall be deemed to be enacted herein and this Agreement shall be read and enforced as though each were included herein. If through mistake or otherwise any such provision is not inserted or is not correctly inserted, this Agreement shall be amended to make such insertion on application by either party. Waiver. The failure on the part of any party herein at any time to require the performance by any other party of any portion of this Agreement shall not be deemed a waiver oC or in any way affect Page 8 of 10 ---PAGE BREAK--- that party's rights to enforce such provision or any other provision. Any waiver by any party herein of any provision hereof shall not be taken or held to be a waiver of any other provision hereof or any other breach hereof. 14.12 SurvivaL Any and all representations and conditions made by the CONSULTANT under this Agreement are of the essence of this Agreement and shall survive the execution, delivery and termination of it, and all statements contained in any documents required by the CLIENT whether delivered at the time of the execution or at a later date, shall constitute representations hereunder. 14.13 Cumulative Remedies. In the event of default by any party herein, all other parties shall have all rights and remedies afforded to it at law or in equity to recover damages and to interpret or enforce the terms of this Agreement. The exercise of any one right or remedy shall be without prejudice to the enforcement of any other right or remedy allowed at law or in equity. 14.14 State or Federal Laws. This Agreement is performed in Moscow, Latah County, Idaho, and is subject to all applicable Federal and State laws, statutes, codes, any and applicable permits, ordinances, rules, orders, and regulations of any local, state, or federal government authority having or asserting jurisdiction. 14.15 Equal Employment Opportunity. In the performance of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, sexual preference, ethnicity, or national origin. The CONSULTANT shall, in all solicitations or advertisements for employees placed by or on behalf of it, state that it is an Equal Opportunity Employer. 14.16 Multiple Originals. Two copies of this Agreement are executed; each shall be deemed an original. 14.17 Independent Contractor. The contracting parties warrant by their signature that no employer/employee relationship is established between CONSULTANT and CLIENT by the terms of this Agreement. It is understood by the parties hereto that CONSULTANT is an independent contractor and as such neither it nor its employees, if any, are employees of CLIENT for purposes of tax, retirement system, social security (FICA) withholding. Any sub-consultant used in PROJECT is the sole responsibility of CONSULTANT and is not considered to have an employer/employee relationship with CLIENT by the terms of this Agreement. 14.18 Living Wage. As a condition of this Agreement, CONSULTANT shall pay to all laborers, mechanics, subcontractors, employees, agents, and assigns who perform services for CLIENT pursuant to this Agreement, working full time, the living wage I minimum wage established by Resolution 2006-18 or as established by duly adopted Resolution of the Moscow, Idaho City Council, whichever is greater, during the pendency of this Agreement. Such City living wage I minimum wage shall be that in effect on the date of execution of this Agreement. Failure to pay such living wage I minimum wage shall be considered to be a breach of this Agreement. Page 9 of 10 ---PAGE BREAK--- ' ' ' ' ' * * * * ' ' * IN WITNESS HEREOF, the parties have executed this Agreement in duplicate originals in Moscow, Idaho. FOR THE CITY OF MOSCOW: By: I l, _ _ _ STATE OF 0J I :Y I f) ) ) ss COUNTY OF ) FOR KENDIG KEAST COLLABORATIVE By: !)(EJ1 -SJ Bret C. Keast, AICP t4- e- On thisii i) day of J 0tl12 0 2 before me, the undersigned, a Notary in and for said State, personally appeared r·LC st , known to me to be the person whose name is subscribed to the foregoing and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year hereinabove written. Notary Publ-nr the State 12{ !l!lii!ro /.Jf i scon:s;'1 Res1dmg at- J (J My commission expires: 3 Page 10 of 10 ---PAGE BREAK--- Exhibit Scope of Services Under contract to the City of Moscow, Kendig Keast Collaborative (KKC) will assist the City to prepare an updated Comprehensive Plan for guiding the long range grmv1h, development and enhancement of the community. This consultant involvement and facilitation will be carried out according to this Scope of Services and contingent upon the Support Services outlined in Exhibit Task 1: Background Studies KKC will conduct a review and evaluation of current planning documents and other relevant materials to understand the recent history of community planning efforts, key opportunities and challenges, and the progress in addressing the priorities expressed in these plans. This task will also initiate the compilation of summary level information on key community indicators, such as trends or shifts in demographics. This data will be incorporated as summaries of "key trends and considerations" cited within each relevant chapter of the plan. The data will include informative charts, graphics, and summary bullet points that capture essential planning considerations relevant to the plan element. NOTE: Throughout this scope of work the state mandated plan elements that relate to the outlined plan tasks are shown in Task Activities 1. Collect from City staff relevant plans, studies, databases, maps, and other materials that relate to the City's ongoing planning and implementation efforts. 2. Investigate and cite key data and studies from sources other than the City that involve trends and factors pertinent to Moscow's long range planning regional transportation planning, water supply planning, real estate market trends, etc.). 3. Initiate the collection of existing demographic and socioeconomic data for use in assessing future needs and demands. 4. Prepare a range of population projections through the Year 2030 and derive a consensus on the most likely scenario. ! Deliverables • Chapter 1, Introduction and Context, which will outline the purpose and importance of the plan, describe the public participation program, and incorporate a statement of community vision. Task 2: Citizen Participation Community involvement is an essential part of preparing a comprehensive plan to ensure that the plan reflects the values and priorities of the community. A broad cross section of stakeholders, including those involved in local organizations, representatives from local and regional coordinating agencies, and residents will be invited to participate in the plan development process to provide input and react to plan proposals toward defining the future of the communi tv. Exhibit Scope of Services (03/12/07) Page 1 of 1 3 ---PAGE BREAK--- Task Activities Trip l\o. 1 • Conduct a project kick-off meeting with the Staff Team to review the scope of work, project schedule, data/information needs, and other project logistics. Conduct an introductory meeting with the City-appointed Steering Committee and elected representatives of the working groups to explain their roles and responsibilities, overview the project schedule, and begin identifying local assets and challenges. • Conduct a series of one-hour focus group sessions with each of the working groups to identify relevant issues and their priorities for the future. • Conduct a Moscow Dialogue Congress to invite the whole community to participate in issues, solutions, and priorities discussions. The forum will include an overall presentation on the purpose and value of the plan, followed by break-out discussion groups. These will be organized by "planning area". It is recommended that the survey sectors outlined in the Discussion Guide be collapsed into no more than four areas to facilitate productive and manageable meeting outcomes. The citizen facilitators will lead the sessions with KKC providing pre-meeting training and then "floating" to participate in each of the sessions. • • • • :t\1eet with the applicable persons to gather information for the preparation of the subsequent work tasks (Parks and Recreation Commission, Historic Preservation Commission, Downtown group, etc.) Coordinate with staff to discuss the types of questions for the community survey . Participate in an "info brief", coordinated in advance to occur during this trip . Trip No.2 • • • • Meet with the Parks and Recreation Commission to review the Recreation element and receive their comments and feedback. Conduct a workshop with the Steering Committee and the respective working groups to present the land use, recreation, and mobility chapters. Other working group members may passively attend to hear the presentation and understand the context of the plan deliverables. This will include the land use planning exercise outlined in Task 3, along with review and discussion of a preliminary mobility plan and the specific recommendations of the chapters. The workshop participants will be provided the deliverables well in advance of the meeting to facilitate their review and preparation. Meet with the applicable persons to gather information for the preparation of the subsequent work tasks (Public Works staff, Fire and Police Chiefs, School District, etc.). Trip l\o. 3 • Conduct a workshop with the Steering Committee and the respective working groups (others may passively attend) to present the grO\vth management/capacity and economic development chapters. This will tie back to the earlier chapters and the outcomes of the previous workshop. The workshop participants will be provided the deliverables well in advance of the meeting to facilitate their review and preparation. • Provide a joint briefing to the Planning and Zoning Commission and City Council to inform them of the project status and to ensure the plan is consistent with their expectations. Exhibit Scope of Services (03i12/07) Page 2 of 1 3 ---PAGE BREAK--- Trip No.4 • Meet a final time with the Steering Committee and a representative of the working groups (others may passively attend) to review the draft plan and receive their comments and suggested changes, which will subsequently be incorporated into the plan. • Conduct a second Moscow Dialogues Congress in an open house format to present the working draft plan and corresponding maps to the public. This congress is designed to accept comments and suggestions from the community/ which would be outlined in a brief memorandum and submitted with the draft plan for the joint workshop. Trip No.5 • Present the draft plan in a joint workshop of the Planning and Zoning Commission and City Council. Accept their comments and suggested changes for incorporation into the final plan. • During the joint workshop, conduct an implementation exercise to discuss and prioritize the plan implementation steps. • Attend one open house meeting at which time residents may comment on the draft plan. • Together with City staff, present the final draft plan at a public hearing before the Planning and Zoning Commission. Trip No.6 • Together with City staff, present the final plan at a public hearing before the City Council. Organization and Content of the Comprehensive Plan Each of the state mandated elements will be addressed in the plan. The respective chapters that contain more than one element will be organized to include major sections whereby the individual elements will be addressed. The plan's table of contents will highlight the individual plan elements and the introduction will outline the plan's content and organization. Task 3: Land Use, Housing, and Character The purpose of this task is to establish the necessary policy guidance that will be used in making decisions about the compatibility and appropriateness of individual developments within the context of the larger community. The land use plan will serve as the City's policy for directing ongoing development and managing future growth, preserving valued areas and lands, and protecting the integrity of neighborhoods, while also safeguarding and enhancing community character. The character component will also look first to development form and secondly to the aesthetic treatments that improve the appearance of the visual environment. The prime consideration in development form is whether it helps to create an environment that is both functional and attractive (factors include the scale and bulk of buildings, their three dimensional form and site placement, location of parking and service areas, amount of imperviousness/landscape surface, and the amount of open space). This chapter will be organized to include sections to address the following: • Resource Inventory, to include the collection and analysis of available source data relating to natural resources, hazardous areas, and special areas or sites. Community design, which will be integrated with the land use analysis and recommendations. KKC's community character approach redefines land use in terms of Exhibit Scope of Services (03/12/07) Page 3 of 13 ---PAGE BREAK--- visual scale; intensity of activities; and the relationship between buildings, landscaped areas, paved surfaces, and land dedicated to vehicle storage/circulation. Therefore, land use and community design are interdependent and directly related. • Housing to include an assessment of existing conditions and plans for addressing existing and expected future deficiencies and needs. • Property rights discussion to express how the plan meets the needs of the community without imposing undue costs or violating the rights of property owners. Task Activities 1. Conduct a character-based land use inventory to document use patterns, emerging land use conflicts, compatibility and transition needs, and issues of community form. 2. Collect readily available electronic data and relevant reports and studies to document the physical environment such as topography/ floodplains, wetlands and natural habitats, and water resources as well as locating nationally and locally valued cultural resources, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. ! 1\.:atural 3. Collect readily available electronic data and existing report and studies to document and analyze any known hazards, including each of the elements outlined in Chapter 65, Local Land Use Planning of the Idaho Statutes. [I 4. Analyze identified current and projected future deficiencies of the housing stock and/or barriers to housing development in terms of the availability and affordability of land and the provision of infrastructure, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. 5. Recommend traditional and innovative techniques for neighborhood development, including alternative subdivision designs and provisions for varying housing types in single and mixed use developments, while ensuring that neighborhoods are developed in a fashion that will increase livability and property values. 6. Evaluate the historic neighborhoods are sites within the City and outline management approaches and regulatory approaches for sustaining their value and integrity. 7. Recommend locations for new housing, means of maintaining an affordable housing stock, and utilizing quality housing as an economic development tool. 8. Conduct a land use planning charette with representatives of each of the "planning areas" to discuss development constraints and land use policy guidelines and to prepare future land use plans to illustrate the pattern and character of future development. This process will include an exercise with two or three small groups to prepare future land use framework plans, based on the policies and objectives of the land use element. The various plans will be compared/contrasted and used to prepare a consensus land use plan, which will be reviewed and discussed at a subsequent meeting. Use of KKC's proprietary SAVES land use scenario impact model would require additional services due to the requisite impact programming. 9. Prepare a future land use plan that integrates the individual "planning area" maps, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. 1 The plan will be developed concurrent with the preparation of the subsequent planning elements (Mobility, Recreation, Growth Management and Capacity, and Economic Development) recognizing the inherent interdependency among the elements. It will be submitted later in the process upon progress on each of the related elements. Exhibit Scope of Services (03/12/07) Page 4 of 13 ---PAGE BREAK--- 10. Prepare policy statements that form a basis for decision-making pertaining to the protection and preservation of valued natural, historic and scenic resources, coordination of development with infrastructure improvements, development compatibility, and other applicable development objectives. J. Draft recommendations to guide aesthetic improvement and enhancement of the visual environment, including each of the elements outlined in Chapter 65, Local Land Use Planning of the Idaho Statutes. 1 6. Evaluate current ordinance provisions and outline recommendations for enhancing development outcomes and aesthetic appearance via revised development standards and other mechanisms and incentives. Deliverables * Chapter 2, Land Use & Character, outlining key land use related issues, goals, and recommendations. This element will also include policies to guide future zoning and land use decisions. Detailed recommendations regarding necessary modifications of the development ordinances will also be integrated into the chapter. Future land Use Plan depicting and the pattern, type, and character of future development. OPTIONAL· Downtown Redevelopment Task During the course of plan development the City may opt to execute an amendment to the agreement to include sufficient analyses and development of a master plan for expanding downtown. The boundaries of the subject area are to be determined but generally include redevelopment of a railroad corridor and agricultural-industrial buildings to include an area of roughly 20 acres. The tasks would be as follows: 1. Meet with area land and business owners and other interests to solicit their input as to their vision and preferences for redevelopment of the subject area. This meeting would happen concurrently with another scheduled meeting for cost efficiency purposes. 2. Conduct a charrette with small groups of stakeholders and interested others to consider the physical and economic development of the subject area. This exercise is intended to determine the general form and context of the area relevant to adjacent and abutting land uses, general circulation patterns, and identify essential development parameters and site design considerations. 3. Outline development standards, design guidelines, and other implementation provisions. 4. Prepare specific recommendations relating to land use, pedestrian and vehicular circulation, parking, public spaces and aesthetics, and other apparent aspects. Task 4: Community Mobility A multi-modal transportation strategy is a vital component of a comprehensive plan to ensure adequate preservation of rights-of-way and other coordination needs and opportunities concurrent with new development. The purpose of this task is to ensure orderly development of the transportation system, considering not only facilities for automobiles but other modes of transportation as welt such as pedestrian and bicycle circulation, public transportation, and associated needs. This task will be closely coordinated with the Land Use & Character task to evaluate the impacts of different transportation investment decisions on future development and community character. Exhibit '"A¾- Scope of Services (03/12/07) Page 5 of 13 ---PAGE BREAK--- Task Activities 1. Review available data, studies and plans regarding the existing transportation system and specific facilities/services, current and projected roadway and traffic conditions and improvement needs, and associated capital improvements programming. 2. Review the subdivision regulations and recommend thoroughfare development standards and requirements, as needed. 3. Assess current transit services and utilization in Moscow to offer recommendations, including the potential for better integrating transit considerations in newly developing and redeveloping areas of the community. 4. Assess the impact of the proposed thoroughfare network on the school transportation system including walkability, continuity of the street system, and the street network design, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. 5. Prepare a long-range Thoroughfare Plan that identifies the general alignments of rights-of way for future thoroughfares throughout the City and the Area of City Impact, planned locations of major intersections, and cross sections for varying roadway classifications, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. [l 6. Address the need for better management of property access along major roadways, as well as the need to "calm" traffic within neighborhoods and other pedestrian-oriented areas. Deliverables • Chapter 3, Mobility, outlining recommendations. The chapter will key transportation related issues, goals, and include recommendations regarding roadway cross- sections and necessary modifications to the subdivision regulations. • Thoroughfare Plan depicting the general alignments and classifications of future roadways . Task 5: Recreation The purpose of this task is to ensure that the City "catches up" on any deficiencies in the provision of parks and recreation areas and facilities, as necessary, and then keeps pace with the facility requirements to support new development. A system plan will serve as the basis of this analysis, which will be supplemented by the future land use plan and growth strategies. The analysis will include an adequacy assessment to determine if the current system meets the needs and desired of the population as well as a needs assessment to determine the future needs for additional acreage and improvements. Task Activities 1. Inventory existing and planned future public and semi-public parks. This does not include individual facilities and improvements. 2. Coordinate development of the parks and recreation system plan with the Future Land Use Plan regarding future parks and public open spaces. 3. Identify gaps or deficiencies and denote future park service areas on the Future Land Use Plan. 4. Conduct a service area analysis to identify geographic coverage of each individual parks and school grounds together with the identification of deficiency areas. Exhibit Scope of Services (03/12/07) Page 6 of 13 ---PAGE BREAK--- 5. Identify opportunities for preserving natural amenities and open space as a means to enhance community character, particularly along corridors, at community gateways and in other key areas. 6. Provide goals and strategies for the gradual development of a greenways network to enhance connectivity, and depict conceptual greenway locations. 7. Document land acquisition needs for different park classifications. 8. Prepare a system plan identifying existing and future improvement needs and locations for future parks, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. Deliverables • Chapter 4, Recreation, outlining key recreation issues, goals, and recommendations. The chapter will include recommendations regarding proposed new park and greenway locations along with facility development standards. • Parks and Recreation System Plan depicting future need areas and a conceptual system of trails and greenways. Optional - Independent Parks and Recreation Master Plan As an alternate scope item, a complete master plan may be prepared concurrent with the comprehensive plan. Highlights of the tasks that would be included in a full master plan include: 1. Small group interviews with parks and recreation stakeholders; 2. Three meetings with the Parks and Recreation Commission; 3. A walking tour of each park with the Commission to identify needed improvements and their placement relative to the park design and surrounding uses; 4. A user observation study; 5. Detailed inventories of all public and semi-public facilities, including numbers of park equipment and recreation facilities; 6. Park condition assessment; Further refinement of national facility standards, based upon community input and the user observation study; 8. Site selection criteria; 9. Specific facility and equipment needs, quantified by park property; and, 10. Prioritized capital improvement plan. Task 6: Growth Management and Capacity The purpose of this task is to evaluate the City's facilities and infrastructure for their capacity to support future growth. At the same time, the use of these public facilities and services to guide and manage growth will be outlined. Tlle result is a discussion of development practices for both the private and public sectors that can aid in enhancing the physical, social, environmental, and financial conditions of the community, particular over the long-term. This chapter will be organized to include sections to address the following: + Public Services, Facilities and Utilities, to evaluate the long-range needs for service expansion and infrastructure investment to support future development. Exhibit Scope of Services (03!12/07) Page 7 of 13 ---PAGE BREAK--- • School Facilities and Transportation, to analyze the impacts of the City's land use, growth, and transportation plans on the school district and its capacity to support the future population. Task Activities 1. Review and analyze existing plans or studies that address the City's future facility and service needs. 2. Assess the City's public safety services to document current/planned service provision; staffing, facilities and equipment; service areas, response zones, target areas; call statistics; program ratings and standards; and, anticipated staffing/facility/equipment needs. 3. Identify needs for public facilities including libraries, schools, public safety facilities, and other public buildings, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. ! L;cilitics, 4. Collect information about operating conditions and capacities of the City's water and wastewater plans, and identify future needs and capacity improvements to support the future population and employment growth. 5. Gather information about the City's existing drainage infrastructure along with stated needs for improvements and investments in the system. 6. Identify guidelines and land use planning criteria to direct future development in a manner that is concurrent with planned infrastructure improvements and community preferences. 7. Draft goal and policy language that responds to the specific growth management challenges facing the community. 8. Outline growth management mechanisms and specific recommendations to guide the City's decisions regarding the provision of infrastructure and its pattern of future growth. Deliverables • Chapter 5, Growth Management & Capacity, outlining key growth and facility-related issues, goals, and recommendations. This chapter will essentially examine the City's capacity to sustain its current and support future development, including evaluations of infrastructure capacities, facility needs, and demands. Additionally, it will include strategies and recommended mechanisms for managing the pattern of growth within the Area and City Impact. Task 7: Economic Development The purpose of this task is to provide a set of strategies for both strengthening and diversifying the economy, focusing especially on sustaining Moscow's downtown and managing the pattern of non-residential development in a compatible, fiscally responsible manner. This task will analyze current conditions and recommend policies for growing the economy in a way that is both feasible and compatible with the character of the community. Receiving particular emphasis will be the physical planning components that contribute to the City's readiness to accommodate new development. Key considerations will include the provision of sufficient space in appropriate locations for commercial business development and industrial districts; ensuring provision of adequate public facilities and services; providing affordable and adequate housing; and creating a sustainable living environment for all residents. Exhibit "An - Scope of Services (03!12!07) Page 8 of 13 ---PAGE BREAK--- Task Activities 1. Gather data on key economic indicators to develop a picture of current economic conditions, consistent with Chapter 65, Local Land Use Planning of the Idaho Statutes. 1 :onnw;:t j. 2. Identify adequate areas for commercial and industrial technology development (coordinated with the future land use plan), including a review of applicable City development standards and policies. 3. Assess the current status and outlook for the community's connectivity to the Jnternet and other telecommunications and information networks and provide recommendations for enhancing technology linkages and business and personal access in the future. 4. Evaluate the impact of recommended improvements such as thoroughfare extensions, provision of utility infrastructure into new areas, resolving development constraints, as well as a range of quality of life enhancements. 5. Provide adequate areas for commercial business and industrial research parks, including an outline of development standards and policies. 6. Evaluate and propose ways to upgrade the City's "readiness" for economic development systems in place for attracting new businesses, helping existing companies expand locally, nurturing entrepreneurial functions, bolstering workforce training, redirecting marketing and recruiting functions, and strengthening inter-jurisdictional cooperation. Deliverables * Chapter 6, Economic Development, with appropriate tables, graphics and illustrations to accompany the chapter narrative. Task 8: Implementation The Implementation task will utilize the recommendations of the individual plan elements to consolidate an overall strategy for executing the plan, particularly for the highest-priority initiatives that will be first on the community's action agenda. The implementation program will outline specific tasks that must be accomplished to achieve the community's vision and goals. Through a facilitated "firstǶand-next-steps" implementation workshop conducted jointly with the Planning & Zoning Commission and City Council, the priorities will be determined, together with an action timeframe and assignment of responsibility. A reporting function will also be embedded in the program to provide a means of accountability. Optional - Appraisal of Implementing Regulations KKC may conduct a performance appraisal of the City's zoning and subdivision ordinances - as the plan's implementing regulations - to identify specific modifications that are necessary to implement the plan and the vision of the community. The appraisal will assess whether the codes include provisions that will allow them to perform so as to achieve the desired development outcomes. Since the codes are responsible for development form, this exercise is essential for the City to successfully implement its plan. Task Activities 1. Outline the required organizational framework to ensure successful implementation of the plan, including strategies for staffing, roles of boards and commissions, plus ongoing Exhibit - Scope of Ser,...ices (03/12/07) Page 9 of 13 ---PAGE BREAK--- monitoring and reporting, as \vell as necessary interaction with other public and private implementation partners. 2. Facilitate a joint Implementation Workshop with City Council and the Planning and Zoning Commission to determine action priorities along with the timing and assigned responsibility for each, consistent with Chapter 65, Local Land Use Planning of the idaho Statutes. J. 3. Optional - Conduct a comprehensive performance appraisal of the City's existing zoning and subdivision regulations to identify amendments necessary to effecti'()ely implement the plan. Deliverables • Chapter 7, Implementation, including a table of prioritized action items to facilitate work planning by City departments and staff, tracking of implementation progress and accomplishments in a "checklist" fashion, and easy re-arrangement of the table as priorities are re-examined periodically. • Optional - Summary memorandum outlining the findings and recommendations of the development ordinance appraisal. Deliverables KKC will provide deliverables at the conclusion of each task of the Comprehensive Plan project. These deliverables will facilitate Steering Committee working meetings and the orderly completion of the project. All interim project deliverables will be provided to the City in Adobe *.pdf format for reproduction and distribution to the Steering Committee, Planning Commissioners, City Council, and appropriate City staff members. The electronic versions will also be suitable for posting on the City's website. Upon project completion, KKC will deliver the following: • Photo-ready originals of all contents of the final adopted plan document, representing one full-color version of the plan for convenient reproduction by the City to include: front, rear, and binder spine cover layouts, in appropriate sizes to be inserted into 3-ring binders. (KKC will not be responsible for producing any printed, bound copies of the final plan). The photo-ready original will be printed on bright white paper with a brightness rating of 98 or greater. • Electronic files on compact disk for all documents in their original format (in Microsoft Word, Adobe *.pdf and ESRl compatible formats), including all supporting graphics, tables, illustrations and maps. KKC will also provide a digital file for printing CD labels that have a design consistent with the final Comprehensive Plan document. OPTIONAL - Unified Development Code (UDC) The sequence of work tasks for preparing the Unified Development Code would be as follows: Task Onet Information and Input 1. Hold a project kick-oif meeting with key staff and an appointed Advisory Group who are familiar with the current regulations and development procedures. 2. Facilitate interviews with groups of key persons over the course of one day to identify regulatory/procedural issues and desired changes to the codes. 3. Conduct internal technical input meetings with applicable staff persons throughout the process, as necessary. Exhibit - Scope of SeNices (03!12/07) Page 10 of 13 ---PAGE BREAK--- 4. Attend four meetings with the Advisory Group for review and guidance. 5. Present a status report to the City Council at a mid-point in the drafting process. Deliverables: Interview questionnaire, meeting agendas, and summaries and presentations Task Two: Ordinance Critique and Outline 1. Perform a consistency and cursory legal review of applicable development ordinances, regulations, and standards. 2. Review the current ordinances for their organization, format, readability, and "user friendliness." 3. Conduct an assessment of the current ordinances to identify policy issues, procedural problems, technical mechanics, and current performance. 4. Analyze the current zoning map to identify possible amendments. 5. Maintain a working list of key policy, development and procedural issues with relevant annotation (date, resolution, etc.). 6. Produce an annotated outline of the draft proposed UDC. 7. Present the critique and outline at a meeting with the Advisory Group and Planning Commission. Deliverables: Zoning map analysis, annotated list of key issues, and written critique Task Three: Code Drafting The Unified Development Code would be drafted in four separate modules thereby allowing staff and the Advisory Group adequate time to review each of the individual code sections while work is progressing on the other modules. The drafting process and preparation of deliverables would occur in the following manner: 1. Consultant Draft - An initial draft of each module would be prepared with a footer denotation as a "consultant draft" indicating its status as an initial deliverable of the consultant that has not yet been reviewed by City staff, the Advisory Group, or the City's boards and commissions. 2. Interim Draft - A second draft of each module would be prepared as an "interim draft", which would reflect the comments and suggestions gathered through the review of City staff (including the City's legal counsel), the Advisory Group, and the Planning Commission. 3. Public Hearing Draft - Following a second less detailed review by the City, including any further comments, a "public hearing draft" would be produced, which may be made available to the public prior to its review during a public hearing. 4. Final Draft - Subsequent to the public hearing process, a final draft of the complete code would be prepared and submitted to the City as an approved draft. The modules and their general contents would be as follows: 1. Module One - Zoning Districts, Use Regulations and District Intensity and Bulk Standards: The first module would include the "establishment of zoning districts" and the associated use regulations and district intensity and bulk standards. The zoning districts may include redefined_,. consolidated and/or new districts necessary to achieve the compatibihty of uses and character within each district consistent with the comprehensive plan. This article would include direction for interpreting zoning districts, rules for locating district boundaries, new or unclassified uses, and rules governing developments in two or more districts. It would Exhibit Scope of Services (03/12/07) Page 11 of 13 ---PAGE BREAK--- also include, as necessary, an equivalency table defining the conversions of the former zoning district designations. The use regulations would include a table listing the uses permitted in each district together with applicable standards. A section would be devoted to the standards governing individual limited and special uses, including buffering, location, bulk, scale, and open space uses, as well as the standards that vary from district to district. Parking and loading standards applicable to the individual uses would also be included in this section. The district intensity and bulk standards would establish the basic intensity, bulk, bufferyard and landscaping standards for each zoning district and development type, which would be shown in an "easy to read" table format. The standards would include density/floor area, open space/landscape surface area, minimum site area as well as lot and building standards including minimum lot area and width, required yard dimensions, and building height and coverage. The landscaping and bufferyard standards would include the required plant units per lot, acre of open space, and parking spaces for each district and development type as well as the required bufferyard opacity standards adjoining varying street classifications and adjoining districts. 2. Module Two - Subdivision, Land Development Improvement and Design Standards: This article would estabhsh the requirements pertaining to the layout and design of subdivisions and land development, such as standards for the design of blocks, lots, streets, and easements. In addition, there would be provision for the surety of roads, utilities, drainage and stormwater management facilities, landscaping and open space completion, and other infrastructure and improvements. It would include subdivision development standards for the street system, such as right-of-way and pavement widths, intersection design, medians and entrance ways, cui-de-sacs, private streets, access easements, and alle)T\vays. Provisions for access and circulation relating to dimensional standards for driveways (width of access, curb return radii, property line and corner clearance, and access spacing) and common and internal cross access would also be included. 3. Module Three - Administration, Procedures and Supplemental Regulations: The Administration article would set forth the responsibilities and duties of the City Council, Planning Commission, and Board of Adjustment. It would address the powers and duties of each body as well as provisions relating to their membership and terms, officers, and meeting procedures (consistent with the City Code). The powers and responsibilities of the Administrative and Enforcement Official, Building Official, Floodplain Administrator and other applicable staff persons would also be established. The submission and review procedures would be outlined for each application review process, such as zoning map and text amendments, subdivision plats, site plans, variances, special permits, and interpretations and appeals. The purpose and applicability would be established for each as well as the specific roles of applicants, the administrator and review bodies; a step-by-step overview of the review and approval process; and other procedures applicable to each individual process. Flow diagrams would be utilized to reflect the participants and steps in the process as well as the typical timeframes for review and acceptance. The Supplemental Regulations would include (as applicable) provisions for landscaping and tree preservation as well as any other standards such as parkland dedication; building and Exhibit Scope of Services (03!12107) Page 12 of 13 ---PAGE BREAK--- site appearance; outdoor lighting; storage and screening; environmental performance; and, additional provisions for parking; loading, access and circulation. 4. Module Four Remaining Provisions: The introductory provisions such as title and applicability{ jurisdiction, intent and purpose, transitional provisions and vested rights would be addressed. In addition, provisions for nonconforming situations{ enforcement and penalties, and definitions (created concurrent with each article) would be included within the module. Present and discuss the "consultant drafts" of each article with the Advisory Group and staff technical committee. Subsequently incorporate the recommended changes and modifications to produce an "interim draft". Task Activities: a. Assemble a "consolidated draft" of the UDC for final review by the internal technical committee and the Advisory Group. b. Prepare a "public hearing draft" suitable for review and consideration by the Planning Commission and the general public. Task Four: Review and Adoption 1. Facilitate final review and acceptance by the Advisory Group. 2. Lead a joint workshop with the Planning Commission and City Council to comprehensively review the draft code and identify modifications. 3. Attend one public hearing before the Planning Commission, which may be held jointly with the City Council. 4. Prepare a "final draft" ordinance for consideration and adoption. 5. Prepare final adopted UDC for delivery to the City in electronic form. Exhibit Scope of Services (03/12/07) Page 1 3 of 13 ---PAGE BREAK--- PROJECT BUDGET We are pleased to submit the following Project Budget to the City of Moscow to facilitate the process of preparing its Comprehensive Plan Update. This project budget includes our estimate of the personnel hours and project costs for providing the comprehensive planning services. lt reflects the estimate of person hours required to accomplish each of the tasks outlined in Exhibit A, Scope of Services. The total project cost for the basic services described in our scope of services is a maximum not-to-exceed amount of $93,310.00, which includes all costs associated with direct labor and expenses, overhead, profit. Optional Services There are four optional services shown, including a Unified Development Code (possible Phase II services), a Downtown Redevelopment Task, a Parks and Recreation Master Plan as an independent document and an appraisal of the implementing regulations. The scope for each optional task is provided in Exhibit A, Scope of Services. In addition is a fee amount for an additional day of focus group meetings as well as for any additional trips. These preliminary costs are based on the outlined scope of services, which may be modified upon final determination of the actual scope of services, which would be specified in greater detail in a contract amendment. PROJECT BUDGET Moscow, Idaho Comprehensive Plan Update , 2 • Citizen Participation 3 - Land Use, Housing, and Character 4 - Community Mobility 5 - Recreat'1on 6 - Growth Management and Capacity 7 - Economic Development 8 - Implementation 24 20 16 24 33% 6 City of Moscow, idaho Comprer,ensNe Pian Update 16 8 8 40 0 40 0 28 40 10 0 36% 24% 7°/o 2 0 0 Page -1 ---PAGE BREAK--- Exhibit Support Services The City of Moscow will provide administrative and technical support services to assist the Consultant in performing the Scope of Services described in Exhibit A for development of the Moscow Comprehensive Plan. The support services to be provided by the City will include the following types of general services and specific tasks for the planning program: • Identify a single individual as the City's Project Director, who will serve as a primary point of contact and source of day-to-day work program direction for this collaborative planning effort involving both City and Consultant personnet resources and capabilities. • Provide all available data, maps, air photos, previous reports/plans/studies, and other information that is available to the City in digital format and is pertinent and necessary for development of each plan element. Prompt compilation and delivery of such resource materials to the consultant is an essential prerequisite for initiation of the Comprehensive Plan process and timely progress on various initial study tasks. The City will reproduce all materials such that they will not require return upon project completion. • Immediately upon project initiation, the City will provide a detailed list of spatial data and mapping that the City can make available for the project, including data sets and layers/CIS coverages already developed/maintained by the City for its entire planning area or readily available to the City from other sources. Availability of a workable base map is an essential prerequisite for initiation of the Comprehensive Plan process and timely progress on various initial study tasks. • Based upon guidance provided by the Consultant, make contacts with agencies and organizations for data coHection and coordination purposes, obtain necessary data and electronic maps, arrange meetings as needed, and make these entities aware of the comprehensive planning process. • Ensure that key City personnel, advisory board members and elected officials will participate as needed in the planning process and be available upon request, through arrangements made by the City's Project Director, to provide information and referrals and offer opinions, insights and suggestions that are necessary for development of the various plan elements. This will include potential formal or informal meetings and briefings with City Council as specified in this Scope of Services. • Reproduce and forward each draft project submittal provided via E-mail by the consultant to each Steering Committee member and key City staff members. In addition, each draft deliverable will be provided to the City Council for courtesy review and discussion as the plan update process proceeds. An item should be added to the City Council agenda throughout the duration of the comprehensive planning process to provide ongoing discussion opportunities for the Council and to allow for overall direction of the plan update. City staff will be responsible for providing briefings to the Council at regular intervals throughout the process. • Conduct public information activities in conjunction with major public meetings and other fitting project milestones. The City will be responsible for news media contacts, preparation and distribution of news releases (newsletter mailings, newspaper ads, etc) and any other public information materials (informational briefs on public access television channels), and posting of meeting notices and project information and updates on the City's Internet home page. • Use the City's Web page to disseminate information and inform, update and educate the public about the ongoing comprehensive planning process. The consultant will provide already-completed Microsoft Word documents or ArcView GJS maps in an Adobe *.pdf format, which can be easily integrated into the City's Web page. Moscow, Idaho Comprehensive Plan Page 8H1 ---PAGE BREAK--- • Organize, appoint, and provide administrative support for the Steering Committee. One or more members of Planning & Zoning Commission and City Council should be included for liaison and tracking purposes throughout the project. The City's support services will include arranging meeting locations, preparing and distributing meeting notices/ and preparing and reproducing agendas and other handouts not provided by the consultant. The City will also provide three-ring binders with section dividers for all Citizens' Delegation members, involved City officials and staff, and others as needed for purposes of organizing and maintaining project materials throughout the process. The project notebooks should include rosters and contact information for members of the Citizens/ Delegation, Planning & Zoning Commission and City Council as well as key City staff plus the Comprehensive Plan work program and detailed project schedule. The consultant will be responsible for presentations and preparation of necessary handouts or graphic aids for all meetings. The consultant will provide one reproducible original of any handouts or other meeting or notebook materials for reproduction and distribution by the City. • Advertise, arrange, and conduct the Moscow Dialogues meetings that are not attended by the Consultant as specified in Exhibit A, Scope of Services. Outcomes of these meetings will be well documented and in sufficient detail to provide to the Consultant for the preparation of the plan document. • Draft the community survey questions and design and develop the survey instrument. The Consultant has allotted two hours of time to coordinate and provide input into the survey questions. Upon determination of the final questions, the City will be responsible for producing/ distributing/ and collecting the survey instrument/ as well as quantifying and analyzing the results. A report will be produced by staff with all applicable tables, charts, and graphs to fully describe the survey outcomes, which will be provided to the Consultant in electronic format. The consultant will utilize the survey outcomes and analysis in drafting the individual comprehensive plan elements. Completion of this effort is an essential prerequisite for the initial drafting stage of plan development. Therefore, staff must closely coordinate with the Consultant to contribute in achieving the project schedule. • Arrange and provide use of public meeting facilities for each scheduled public involvement event and meeting identified in this Scope of Services, including adequate setup for presentations (sound system/ screen or white wall, reduced lighting). The City's support services will include providing public and news media notification of public meetings, producing/mailing/distributing notices, preparing and reproducing agendas and other handout materials, providing sign-in sheets and otherwise documenting meeting attendance and providing basic refreshments. The consultant will be responsible for presentations. The consultant will provide one reproducible original of any handouts or other meeting materials (as warranted and applicable) for reproduction and distribution by the City. The City will also be responsible for inviting members of City Boards and Commissions and representatives of other key agencies and community organizations to attend public meetings related to the plan update process. • Commit the necessary resources to adequately prepare for and promote the ǵ1oscow Dialogue Congress to ensure significant attendance, participation and media coverage. The City might consider inviting other key community organizations to co-sponsor or "co-host" the event and provide further logistical support. The City's responsibilities will include securing a meeting location with adequate setup for large gatherings and presentations (sound system, screen or white wall, reduced lighting), creation and distribution of promotional posters and/or flyers, preparing and distributing any other public information materials, publicizing the event through informal networks and "word of mouth" means, encouraging major businesses and institutions to highlight the event on high-profile marquee signs and message boards/ making arrangements for snacks1beverages and entertainment (school choir or orchestra, local musician, etc.), providing greeters and City staff or volunteers to staff a sign-in table, assigning City staff to assist with any planned small-group breakout sessions, arranging for City Moscow, Idaho Comprehensive Plan Page B-2 ---PAGE BREAK--- officials to welcome attendees and provide brief opening remarks, inviting any guest speakers as needed, arranging one or more door prizes (optional), and reproducing a program/agenda for the event to include an insert or "tear-off" form for submitting written comments and ideas. KKC will provide a Congress Checklist and other guidance and sample materials based on its experience in conducting and facilitating many similar events in other communities. Moscow, Idaho Comprehensive Plan