Full Text
Commission Training Gary J. Riedner, City Supervisor ---PAGE BREAK--- Commission Types Quasi-Judicial Commissions • Board of Adjustment • Planning and Zoning • Tree Commission • Duties – Court-like system – No legislative authority • No public input outside of public hearing process Regular Commissions • Arts • Fair & Affordable Housing • Farmers Market • Historic Preservation • Human Rights • Moscow Pathways • Parks & Recreation • Sustainable Environment • Transportation ---PAGE BREAK--- Commission Responsibilities • Membership set by City Ordinance – Attendance – Participation/Engagement – Policy Recommendation • Leadership – Chair elected annually by members – Facilitate meetings – Interface with staff – Providing staff direction as appropriate • Open Meetings – Commission meetings open to the public – Public comment during meetings – Public notice of meetings required – Modified Roberts Rule • Communication – Annual Reports to City Council – Written Communications – Coordinate with Administration for authorization – From Chair with Commission authorization – Addressing policy or stating Commission position • Financial & Budget Processes – Annual budget request – Training – Materials – Some projects/programs ---PAGE BREAK--- Staff & Council Responsibilities • Assists Commission in accomplishing mission • Council Liaison – “Sounding Board” – Report back to Council on activities and endeavors • Staff Liaison – Defined by position or as directed by supervisor – Appointed to provide connection to City Council – “Sounding Board” – Reports Commission activities to Department Head or City Supervisor – Provides background for potential staff and City Council discussion of Commission policy recommendations • Staff Liaison with Staff Support – Management of ministerial functions – Meeting scheduling & legal notices – Prepares draft agenda for Chair input – Posts and sends agenda as appropriate – Provides information/research requested by Commission – Coordinates communication activities – Coordinates budget and expenditures ---PAGE BREAK--- Idaho Law Open Meetings ---PAGE BREAK--- Idaho Open Meetings Law • Definitions (74-202) – Public agency includes any municipal corporation of the state of Idaho, and any sub-agency of a public agency which is created by ordinance. – Meeting means the convening of a governing body of a public agency to make a decision or to deliberate toward a decision on any matter. – Regular Meeting – date fixed by law or rule – Special Meeting – pursuant to a special call for the conduct of business • ALL subcommittees, advisory committees, neighborhood groups must follow Idaho Open Meetings Law ---PAGE BREAK--- Idaho Open Meetings Law • Meeting notice – 5 calendar day meeting notice or the regular meeting day, time and place may be posted • Agenda notice – 48 hour agenda notice requirement – May be amended after posting and before 48 hours prior to the start of a regular meeting – Less than 48 hours to the time of the meeting, provided: – The city acts in good faith, and – Includes in the agenda all issues known to be probable items of discussion. – Motion to accept the amended agenda. • Minute filing ---PAGE BREAK--- Commission Subcommittees Subcommittees Authorized • Planning Zoning – Subcommittees – Advisory Committees – Neighborhood Groups • Sustainable Environment, Transportation, Human Rights Commissions – Subcommittees – Advisory Committees • Farmers Market Commission – Subcommittees Subcommittees NOT Authorized • Arts Commission • Board of Adjustment • Fair & Affordable Housing • Historic Preservation • Moscow Pathways • Parks & Recreation • Tree Commission ---PAGE BREAK--- Local Land Use Planning Act • Idaho Code §67-6502: The purpose of this act shall be to promote the health, safety and general welfare of the people of the state of Idaho as follows: – To protect property rights while making accommodations for other necessary types of development such as low-cost housing and mobile home parks. – To ensure that adequate public facilities and services are provided to the people at reasonable cost. – To ensure that the economy of the state and localities is protected. – To ensure that the important environmental features of the state and localities are protected. – To encourage the protection of prime agricultural, forestry and mining lands and land uses for production of food, fiber and minerals, as well as the economic benefits they provide to the community. – To encourage urban and urban-type development within incorporated cities. – To avoid undue concentration of population and overcrowding of land. – To ensure that the development on land is commensurate with the physical characteristics of the land. – To protect life and property in areas subject to natural hazards and disasters. – To protect fish, wildlife and recreation resources. – To avoid undue water and air pollution. – To allow local school districts to participate in the community planning and development process so as to address public school needs and impacts on an ongoing basis. – To protect public airports as essential community facilities that provide safe transportation alternatives and contribute to the economy of the state. ---PAGE BREAK--- Agendas & Minutes ---PAGE BREAK--- Agenda Items to include: • Title • Description • Action ---PAGE BREAK--- Minutes Staff Support to provide minutes consistent with guidelines directed by the City Clerk ---PAGE BREAK--- Meeting Processes Agendas • Staff Liaison to create draft agenda • Commission Chair to review draft – Make changes – Approve agenda • Staff Liaison forwards approved agenda to Staff Support • Staff Support to post meeting – 5 days in advance for meeting notice – 48 hours in advance for meeting agenda notice Minutes • Staff Support to take minutes • Minutes to be included for approval at next meeting • Staff Support manages approved minutes: – Minutes are scanned to PDF – OCR’d (text recognition) – Save in public records file – Uploaded to website – Original sent to the City Clerk ---PAGE BREAK--- Questions?