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AGREEMENT FOR CONSULTING SERVICES BETWEEN THE CITY OF MOSCOW, IDAHO AND JAN MASON RAUK, CONSULTANT THIS AGREEMENT FOR CONSULTING SERVICES is made this rh day of /!t:t q , 2006 between the City of Moscow, Idaho, a municipal corporation of the State of Idaho, ].Kf6 East Third Street, Moscow, Idaho, 83843 (hereinafter referred to as "CITY"), and Jan Mason Rauk, 6:ft> t C. St., Moscow, Idaho, 83843 (hereinafter referred to as "CONSULTANT"). SECTION I: RECITALS CITY is in the business of providing municipal services to citizens of Moscow, and in the conduct of such business desires to have the following services/tasks be performed or provided by CONSULTANT: Conduct a Compensation and Benefits Study as set out within the Scope of Work Section of this Agreement (hereinafter "Project"). CONSULTANT agrees to perform these services for CITY under the terms and conditions set forth in this Agreement. In consideration of the mutual promises set forth herein, it is agreed by and between CITY and CONSULTANT as follows: SECTION II: SCOPE OF WORK A. Project Preparation CONSULTANT will meet with the Human Resources Director and other representatives (including Department Heads and/or elected officials) to ensure mutual understanding of Project goals, objectives and expected outcomes. B. Analysis of Background Materials CONSULTANT will review current job descriptions, class specifications and the existing pay structure. C. Job Evaluation CONSULTANT will evaluate jobs based on the whole job method as that term is understood and accepted within the compensation and benefits industry. C'O'-'St:I_"!T\G SERVICES AGREE:V1ENT PMiF l 2CG6-?0 ---PAGE BREAK--- D. Salary Survey The following jobs will be surveyed: City Attorney Chief Water Operator Engineering Tech IV Secretary II Public Works Director WW Operator II Parks Supervisor Human Resources Director Parks & Rec. Director Community Development Director Police Sergeant Street Maintenance Worker City Supervisor Building Official Permits Coordinator City Clerk Police Officer WWTP Supervisor Computer Systems Technician Finance Director Vehicle & Equipment Mechanic Accounting Clerk II Police Chief Recreation Supervisor Fire Chief One of the most important policy components of a compensation plan is the definition of the labor market within which CITY must compete to attract and retain qualified applicants and employees. It is best to select employers that are likely to employ a number of similar type jobs and which are located within the competitive geographic area to CITY, understanding that the geographic area may be different for various levels of positions and could be local, regional or national. Based on this rationale, additional survey participants may need to be identified and salary and benefit information collected. Employers within CITY's labor market who should be surveyed include: City of Lewiston City of Coeur d'Alene City of Spokane Kootenai County City of Nampa City of Pullman, WA City of Post Falls State ofidaho Latah County City of Cheney, WA CONSULTANT will also collect additional data with concurrence by the Human Resources Director. Throughout the data collection process, careful efforts are made to understand and identify the full range of duties and requirements of all positions. Since finding good job matches is imperative to valid salary data, a through review of the duties and responsibilities of each benchmark job is necessary. It is important to point out that the purpose of the salary survey is to compile the data needed to analyze the labor market to identify general wage trends of other agencies to gain a realistic picture of market rates for CITY as a whole. Therefore, it is not as critical for all job duties to be exactly the same for a good job match. Comparable jobs in other organizations do not need to utilize the same equipment, have the same workload, or work in an identical facility. Critical comparability lies in jobs with similar knowledge, skills and abilities to perforn1 the SERVICES AGREEMENT P_·\GE 2 OF 6 ---PAGE BREAK--- required duties. In some cases, a comparable job may exceed the responsibilities and duties of CITY's benchmark position, and in other cases the market job may perform duties at a sligh!ly lower level. Overall, the market comparables provide an "on-the-average" indication of market trends without identically matching the CITY job. Many data sources may be used, local, regional, and in some cases national, as well as specific occupational survey data when required. Confidential proprietary information about survey participants will be kept. As such, the identity of each surveyed "employer name" is coded for published documents presenting survey results. This philosophy is advantageous to provide meaningful, reliable and defensible market data. E. Salary Data Analysis and Compilation Once the salary and benefit information is thoroughly analyzed for appropriate job matches, completeness and accuracy, CONSULT ANT will tabulate the data in a consistent and uniform manner showing pre-determined factors such as minimum and maximum, as well as an "actual average salary" paid to current incumbents. Additionally, the salary survey report will show simple averages for all data compiled. With concurrence of CITY, a copy of the compiled data will be returned to the survey participants. CONSULTANT will compile and analyze benefit practices of survey participants, including health, dental, vision, disability, life, vacation, sick leave, retirement and executive compensation benefits. The data will be compiled to display a total compensation value for benchmark positions. CONSULTANT will analyze survey results to determine the "overall average" competitiveness of CITY salaries. This average allows identification of market trends that may be used to tie salaries to the market. The market rate is defined as the actual average salary paid to employees performing similar work in other organizations; this is the salary that a CITY employee could reasonably expect to make if working for another market employer, based on whatever criteria or pay philosophy that employer utilizes. All survey results will be used to identify general wage trends of survey participants to gain a realistic picture of market rates, including base wages and total compensation, for CITY as a whole. F. Reports A preliminary report that documents all completed tasks, methodology and findings will be prepared and presented to the Human Resources Director and designated others for review and comment. The report will then be revised to final form ("Final Project Report"). CONSUl"T!l\G SERVICES AGREEMENT PAGE30F6 ---PAGE BREAK--- G. Project Outcome An analysis of Total Compensation (salary and benefits) as compared to the labor market. SECTION III: TIMELINE This Project should begin mid-May, 2006 and shall be completed on or before August I, 2006 unless otherwise agreed to in writing by both parties prior to that date. SECTION IV: PAYMENT CONSULTANT will perform all tasks outlined in the Scope Of Work hereinbefore for a fixed fee amount not to exceed seven thousand five hundred dollars ($7,500). This fixed fee amount includes all related expenses to include the costs of printing, telephone, overhead, postage, facsimile and consumable supplies. Fifty percent (50%) of the total amount [three thousand seven hundred fifty dollars ($3,750)] shall be paid to CONSULTANT upon approval of this Agreement by CITY. Fifty percent (50%) of the total Agreement amount, or [three thousand seven hundred fifty dollars ($3,750)] shall be paid to CONSULTANT upon submittal and acceptance by CITY of the Final Project Report. SECTION V: STATUS OF CONSULTANT This Agreement calls for CONSULTANT to perform professional services as an independent contractor and CONSULTANT will not be considered an employee of CITY for any purpose. SECTION VI: INSURANCE CONSULT ANT shall provide all of her own insurances necessary to protect CITY against claims for worker's compensation and for liability arising out of the sole negligence of CONSULTANT. SECTION VII: LIMITATION OF LIABILITY CONSULT ANT is performing the specified work on behalf of CITY and only for such specified purposes. Under no circumstances will CONSULTANT's liability to CITY for any negligent act or mission relating to or arising out of Project exceed CONSULTANT's total fee for the services rendered. Further it is understood and agreed that CONSULTANT is not liable or responsible for the results of any surveys or other tasks and data collection undertaken as a part of and necessary to the completion of Project, such survey information and data being entirely outside of the control of CONSULT ANT. CONSULT ANT is responsible for presenting and shall present all relevant information and data collected pursuant to the Scope Of Work to be performed. AGREE!viENT PNiF4m(, ---PAGE BREAK--- SECTION VIII: CONFIDENTIALITY/PROPRIETARY INTERESTS CONSULT ANT and CITY recognize that CONSULT ANT may, in the course of performing her services, acquire or have access to information and data that may be confidential or personal to the individual/entity disclosing such information or data. While CONSULTANT's tasks and Project being undertaken may require disclosure of such information to CITY in a general, statistical or other non-specific manner, CITY understands and accepts CONSULTANT's limitation tbat in order to obtain the information and data necessary to perform the assigned tasks and to complete Project in question, all of the information specifically obtained by CONSULT ANT in carrying out and completing Project is confidential and proprietary to CONSULTANT and is not subject to disclosure to CITY as part of Project. SECTION IX: CANCELLATION The parties agree that CITY may cancel Project at any time upon thirty (30) days written notice to CONSULTANT, and subject to payment to CONSULTANT for all services rendered by CONSULTANT toward the completion of Project, up to the time of cancellation, based on the benchmarks or percentage of completion of the total Project set forth in this proposaL plus a termination charge of twenty five percent (25%) of the total remaining value of the Agreement. SECTION X: SERVICES AFTER TERMINATION Inasmuch as CONSULTANTs will acquire or have access to information that is of a highly confidential and secret nature it is expected that CONSULTANT will not use or disclose any proprietary or confidential information obtained from CITY during tbe period of Project without CITY's prior written approval. SECTION XI: LEGAL ASSISTANCE CONSULT ANT does not render legal advice or legal opinion in her services or products. Such advice may only be given by a licensed practicing attorney. Therefore, CITY will confer with their representing counsel on any issues requiring legal review. CONSULTANT CITY Jan Mason Rauk City of Moscow, Idaho ATTEST:'- SERVICES AGREEMENT P M_iE 5 OF (j ---PAGE BREAK--- STATE OF IDAHO ) ) ss. COUNTY OF LATAH ) ACKNOWLEDGMENT On this day of , 2006, before me, a Notary Public in and for said State, appeared Jan Mason Rauk n to me to be the person named above and acknowledged that she executed t \ {l¥l'm'i'i?P, doc ment as the duly authorized representative for MA$o" LE:W,z1111 Co".s 1)o.v • • • • • Q' v . . . . :·L,,QTARY C - . . - - . . - - - : : - PUB\..\C f / / • • • • • • • • X: ' · Of \O · Co:-;st:LT!:,Ki SERVJCES AGREEME:-.iT PAGL6m6