Document Moscow_doc_119cbcbe32

IDAHO TRANSPORTATION DEPARTMENT LOCAL PROFESSIONAL SERVICES AGREEMENT Agreement Number 7946 AGREEMENT is made and entered into this L2 ·day of {)_(5L'j,G/\;v1 H , 20 . by and between the City of Moscow, whose address is PO Box 9203, Moscow, ID 83843- 1703, hereinafter called the "Sponsor," and Nelson/Nygaard Consulting Associates, whose address is 785 Market St., Ste 1300, San Francisco, CA 94103, hereinafter called the "Consultant." RATIFICATION The Idaho Transportation Department, representing the Federal Highway Administration on all local federal-aid highway projects, is authorized to ratify all agreements for engineering services entered into between sponsoring local agencies and their retained consultants. All references to State used hereafter shall denote the Idaho Transportation Department. NOW, THEREFORE, the parties hereby agree as follows: The work covered by this Agreement is for the following project(s): PROJECT NAME: LOCAL MOSCOW TRANSPORTATION PLAN PROJECT NO: A012(018) KEY NO: 12018 I. SUBCONSULT ANTS The Sponsor approves the Consultant's utilization of the following Subconsultants:: OKS Associates Alta Planning+ Design II. AGREEMENT ADMINISTRATOR This Agreement shall be administered by Lance LHTAC, 3330 Grace St., Boise, ID 83703; (208) 344-0565; or an authorized representative. III. DUTIES AND RESPONSIBILITIES OF CONSULTANT A. DESCRIPTION OF WORK The Consultant shall provide professional services as outlined in the attachment(s) and as further described herein. ---PAGE BREAK--- Agreement No. 7946 Page2 1. The following attachments are made a part of this Agreement: a. Attachment No. lL is the Consultant Agreement Specifications which are applicable to all agreements b. Attachment No. 2 is the negotiated Scope of Work, Cost Estimate, and Man-Day Estimate. In the case of discrepancy, this Agreement shall have precedence over Attachment No. 2, and Attachment No. 2 shall have precedence over Attachment No. 1 L. 2. Aerial photography negatives and other items as identified in Section J, Paragraph 9 of the Consultant Agreement Specifications shall be sent to Greg Mead, Idaho Transportation Department, P.O. Box 7129, Boise, ID 83707. 3. Per Diem will be reimbursed at the current approved rates. These rates are listed at http://www.itd.idaho.gov/design/cau/policies/policies.htm. IV. DUTIES AND RESPONSIBILITIES OF SPONSOR AND/OR STATE The Sponsor and/or State shall provide to the Consultant, upon request, copies of any records or data on hand which are pertinent to the work under the Agreement. V. TIME AND NOTICE TO PROCEED A. The Consultant shall start work under this Agreement no later than ten (10) calendar days from the receipt of the written notice to proceed with the work. The Consultant shall complete all work by 10/31/2013. B. The Consultant shall remain available to perform additional work for an additional sixty (60) days or until the Agreement is closed out, whichever comes first. VI. BASIS OF PAYMENT A. Payment Basis: Cost Plus Fixed Fee - Consultant agrees to accept as full compensation for all services rendered to the satisfaction of the State for completion of the work, the lesser of the actual cost plus the fixed fee or Not-To­ Exceed amount of the Agreement. B. Compensation Amount l. Not-To-Exceed Amount: 2. Additional Services Amount: 3. Total Agreement Amount: $298,000.00 $0.00 $298,000.00 ---PAGE BREAK--- Agreement No. 7946 Page 3 C. Fixed Fee Amount: $15,140.00 (This ts included in the Total Agreement Amount.) D. Approved Overhead Rates for Prime Consultant and Subconsultants Nelson!Nygaard Consulting Associates OKS Associates Alta Planning+ Design 153.07% 180.36% 138.76% E. Reasonable increases in labor rates during the life of this Agreement will be accepted. Payroll additive rate, general administrative overhead rate, and unit prices are subject to adjustment during the life of this Agreement based on audit and negotiations. If the State approves an adjustment to the overhead rate or unit prices, the Consultant must then submit a written request to the Agreement Administrator requesting use of the approved rate(s) on this agreement. If the new rate(s) are accepted by the Agreement Administrator, they shall apply from the date the written request was made to the Agreement Administrator. An adjustment shall not change the Not-To-Exceed amount of the Agreement. For projects of duration greater than two years, the Not-To-Exceed amount may be negotiated. In no case will rates be adjusted more than once per agreement year. F. Professional Services Authorization and Invoice Summary (PSA) No. 1 is issued in the amount of $100,000.00 to begin the work of this Agreement. The remaining amount will be issued by consecutive PSAs. IN WITNESS WHEREOF t the Parties hereto have set their hands on the day and year in this Agreement first written above. NELSON/NYGAARD CONSULTING ASSOCIATES By Title: _ APPROVED AS TO FORM: Lawrence G. Allen Deputy Attorney General June 9, 20 1 1 12018 LPA.docx CITY OF MOSCOW Sponsor Title: :AHad= DEPARTMENT Highways Program Oversight Engineer ---PAGE BREAK--- . \ Q Ğ- A TI ACHMENT NO. 11.!; CONSULTANT AGREEMENT SPECIFICATIONS A. DEFINITIONS . . 1. Administrator: Person directly responsible for administering the Professional Services Agreement (Agreement) on behalf of the Local Public Agency . 2. Combined Overhead: The sum of the payroll additives and general administrative overhead expressed as a percent of the direct labor cost. 3. Cost: Cost is the sum of the hourly charge out rate and other direct costs. 4. Cost Plus Fixed Fee: Cost Plus Fixed Fee is the sum of the payroll costs, combined overhead, and other direct costs, plus the fixed fee. 5. CPM: Critical Path Scheduling. The CPM will list work tasks, their durations, milestones and their dates, and State/Local review periods. 6. Fixed Fee: A dollar amount established to cover the Consultant's profit and business expenses not allocable to overhead. The fixed fee is based on a negotiated percent of direct labor cost and combined overhead and shall take into account the size, complexity, duration, and degree of risk involved in the work. The fee is "fixed," i.e. it does not change. If extra work is authorized, an additional fixed fee can be negotiated, if appropriate. 7. General Administrative Overhead (Indirect Expenses): The allowable overhead (indirect expenses) expressed as a percent of the direct labor cost. 8. Hourly Charge Out Rate: The negotiated hourly rate to be paid to the Consultant which includes all overhead for time worked directly on the project. 9. Incentive/Disincentive Clause: Allows for the increase or decrease of total Agreement amount paid based on factors established in the Agreement. Normally, these factors will be completion time and completion under budget. 10. Lump Sum: An agreed upon total amount, that will constitute full payment for all work described in the Agreement. 1 1. Milestones: Negotiated portions of projects to be completed within the negotiated time frame. Normally the time frame will be negotiated as a calendar date, but it could also be "working" or "calendar" days. As many milestones as the Consultant and the State/Sponsor believe necessary for the satisfactory completion of the Agreement will be negotiated. 12. Not-To-Exceed Amount: The Agreement amount is considered to be a Not-to-Exceed amount, which amount shall be the maximum amount payable and shall not be exceeded unless adjusted by a Supplemental Agreement. 13. Other Direct Costs: The out-of-pocket costs and expenses directly related to the project that are not a part of the normal company overhead expense. 14. Payroll Additives: All payroll additives allocable to payroll costs such as FICA, State Unemployment Compensation, Federal Unemployment Compensation. Group Insurance, Workmen's Compensation, Holiday, Vacation, and Sick Leave. The payroll additive is expressed as a percent of the direct labor cost. ---PAGE BREAK--- • J þ. . j· ư - . - ³ C. 15. Payroll Costs (Direct Labor Cost): The actual salaries paid to personnel for the time worked directly on the project. Payroll costs are referred to as direct labor cost. 16. Per Diem Rates: Per Diem will be reimbursed at actual cost. However, reimbursements shall not exceed the current approved rates. The current rates are listed on the following Web site: http://www .itd. idaho. gov/ desi g,n/cau/policies.htm. 17. Standard of Care: The level or quality of service ordinarily provided by normally competent practitioners of good standing in that field, contemporaneously providing similar services in the same locality and under the same circumstances. 18. State: Normally "State" refers to the Idaho Transportation Department. 19. Sponsor: The "Sponsor" refers to the local public agency. 20. Unit Prices: The allowable charge out rate for units or items directly related to the project that are not a part of the normal overhead expense. NOTE: All cost accounting procedures, definitions of terms, payroll cost, payroll additives, general administrative overhead, direct cost, and fixed fee shall comply with Federal Acquisition Regulations, 48 CFR, Part 31, and be supported by audit accepted by the State . STANDARDS OF PERFORMANCE Except as otherwise specifically provided for in the Consultant's Scope of Work, the Consultant agrees that all work performed under the Agreement will be performed in accordance with Idaho Transportation Department Standards and other appropriate standards with generally acceptable standard of care. When the work is of a nature that requires checking, the checking shall be performed by a qualified person other than the one who performed the work. AGREEMENT ADMINISTRATOR The Agreement Administrator will administer the Agreement for performance and payment, and will decide all questions which may arise as to quality and acceptability of the work, rate of progress, definition of work to be performed, completion of milestones, and acceptable fulfillment of the Agreement. The Consultant shall address all correspondence, make all requests, and deliver all documents to the Administrator. The Administrator shall be responsible for the timely coordination of all reviews performed by the State or their representatives. PERSONNEL The Consultant shall provide adequate staff of experienced personnel or Subconsultants capable of and devoted to the successful accomplishment of work to be performed under the Agreement. The specific individuals or Subconsultants listed in this Agreement, including Project Manager, shall be subject to approval by the State and shall not be removed or replaced without the prior written approval of lTD. Replacement personnel submitted for approval must have qualifications, experience and expertise at least equal to those listed in the proposal. SUBCONSULTANTS The Consultant shall have sole responsibility for the management, direction, and control of each Subconsultant and shall be responsible and liable to the Sponsor for the satisfactory performance and quality of work performed by Subconsultants under the terms and conditions of this Agreement. The Consultant shall include all the applicable terms and conditions of this Agreement in each Subconsultant Agreement between the Consultant and Subconsultant, and provide the State with a copy of each Subconsultant Agreement prior to the Subconsultant beginning work. No other Subconsultant shall be used by the Consultant without prior written consent by the State. Page 2 of 12 ---PAGE BREAK--- - - F. G. . I . \ . I -I Ĝ .  . PROFESSIONAL SERVICES AUTHORIZATION 1. A written PROFESSIONAL SERVICES AUTHORIZATION (PSA) will be issued by the State to authorize the Consultant to proceed with a specific portion of the work under this Agreement. The number of PSAs required to accomplish all the work under this Agreement is one to several. Each PSA will authorize a maximum dollar amount and specify the milestone(s) for which the PSA represents. The Sponsor assumes no obligation of any kind for expenses incurred by the Consultant prior to the issuance of the PSA; for any expenses incurred by the Consultant for services performed outside the work authorized by the PSA; and for any dollar amount greater than authorized by the PSA. 2. The Consultant's work of this Agreement will be divided into milestones, each governed by a 3. separate PSA. It is not necessary for a PSA to be completed prior to the issuance of the next PSA. The Consultant shall not perform work which has not been authorized by a PSA. When the money authorized by a PSA is nearly exhausted, the Consultant shall inform the Administrator and shall identify the need for additional authorization via issuance of the next PSA. The Administrator must concur with the Consultant prior to the issuance of the next PSA. The Agreement is lump sum, unit cost, or cost plus fixed fee amount as indicated in this Agreement and may include an Additional Services amount for possible extra work not contemplated in the original scope of work. For the Consultant to receive payment for any work under the Additional Services Amount of this Agreement, said work must be authorized and performed under a PSA issued by the State specifically for the extra work. Should the Sponsor request that the Consultant perform additional services, the scope of work and method of payment will be negotiated. The basis , . ,  . U \ I, \ û' B ĝ. .Ǘ ­  of payment for additional work will be set up either as a Lump Sum or Cost Plus Fixed Fee. d PROJECT SCHEDULING m All negotiated agreements shall be accompanied by a critical path method schedule (CPM Schedule). The ¯ CPM Schedule will list the work tasks for the Agreement, their duration, negotiated milestones and their completion dates, including State/Local review periods. The format of this schedule shall be agreed on prior to signing the Agreement. ¬ Along with the progress report, the Consultant shall provide CPM Schedule updates to the Agreement Administrator for approval. The CPM schedule shall show the project percent completed on each task. H. PROGRESS REPORT The Consultant shall submit to the State a progress report on Form ITD-771, as furnished by the State. When no work will be performed for a period of time, this requirement can be waived by written notice from the Agreement Administrator. However, at such time as work re-commences, the progress reports shall resume. The Consultant shall provide progress schedule (CPM) updates to the Agreement Administrator. The progress report and schedule update will be submitted by the tenth of each month following the month being reported or as otherwise agreed to in the approved scope of work. The Agreement Administrator will review the progress report and submit approved invoices for payment ..llf'f! within two weeks of receiving the invoice, the associated report and the schedule update. 11115 Each progress report shall list invoices by PSA number and reference milestones. • r  ú PROGRESS AND FINAL PAYMENTS l . . Progress payments will be made once a month for services performed which qualify for payment under the terms and conditions of the Agreement. Such payment will be made based on invoices submitted by the Consultant in the format required by the State. The invoice shall be submitted no later than the tenth of each month following the month being invoiced. - • •  ' llf Ʈ- - ·D ··r'i ù .Jr· A (C Revised July 2011 ' - , L Page 3 of 12 ' - r • - "t A "rr · üý ® l ƯJ  or)_r . I - - ---PAGE BREAK--- - . ǖ ' I - • I . C IJ 2. 3 . 4 . Lump Sum Progress payments will be made based on a percentage of the work or milestones satisfactorily completed. Cost Plus Fixed Fee Cost The Consultant shall submit a breakdown of costs by each item of work on the invoice, and shall show the percent complete of each item of work, each milestone and percent complete of the entire Agreement. Progress payments will be made based on the invoice cost less the fixed fee for the work satisfactorily completed for each invoicing period. Said payment shall not exceed the percent complete of the entire Agreement. Upon satisfactory completion of each milestone, full payment for all approved work performed for that milestone will be made, including Fixed Fee. The Consultant shall submit a breakdown of costs by each item of work on the invoice, and shall show the percent complete of each item of work and percent complete of the entire Agreement. Progress payments will be made based on the invoiced cost for the work satisfactorily completed for each item of work. Said payment shall not exceed the percent complete of the entire Agreement. Direct expenses will be reimbursed at actual cost, not to exceed the current approved rates as identified at http://www.itd.idaho.gov/design/cau/policies.htm . For "Cost Plus Fixed Fee" and "Cost" agreements, invoices must include backup documentation to support expenditures as appropriate, and as requested by the Agreement Administrator. Such support may consist of copies of time sheets or cost accounting system print-out of employee time, and receipts for direct expenses. The Sponsor will make full payment for the value of the services performed which qualify for payment. This full payment will apply until 95 percent of the work under each Project Agreement PSA or Supplemental Agreement has been completed. No further progress payments will be made until all work under the Agreement has been satisfactorily accomplished and accepted by the Sponsor. If at any time, the Sponsor determines that the work is not progressing in a satisfactory manner, further payments may be suspended or withheld for sums that are deemed appropriate for unsatisfactory services . Final payment of all amounts retained shall be due 60 days after all work under the Agreement has been completed by the Consultant and accepted by the Sponsor. Such final payment will not be made until satisfactory evidence by affidavit is submitted to the State that all indebtedness incurred by the Consultant on this project has been fully satisfied. Agreements which include an incentive/disincentive clause will normally have the clause applied only to the completion of the BID OPENING milestone. If the project is deemed by the Sponsor to be ready for advertisement, but advertisement is postponed at no fault of the Consultant, any incentive earned will be paid. 5. Payments to Subconsultants The Consultant shall pay each Subconsultant for satisfactory performance of its contract items no later than twenty (20) calendar days from receipt of each payment the Consultant receives from the State under this Agreement, in accordance with 49 CFR, Part 26. The Consultant shall return retainage payments to each Subconsultant within twenty (20) calendar days after the Subconsultant's work is satisfactorily completed. Form ITD-2892 (Certification of Payment) shall be filled out by the consultant for each invoice and provided to the Agreement Administrator verifying payments to subconsultants. Upon completion of the work, the consultant shall certify total payment to all subconsultants on Form ITD-2921 (Certification of Payment Amounts). Forms will be provided by the State. Revised July 2011 Page 4 of 12 ---PAGE BREAK--- J. - . .  ' Ƴ. . ø  - ǜ. • . . ǔ ö . - . J õ .  t I • ƨ  . • • ÷ ll I • I • • J T MISCELLANEOUS PROVISIONS .Jb> 2. COVENANT AGAINST CONTINGENT FEES . ƪ = 1 Employed or retained for a commission, percentage, brokerage, contingent fee, or other  a. The Consultant warrants that they have not: . • b. consideration, any firm or person to solicit or secure this Agreement, other than a bona fide employee of the firm; "t agreed, as an expressed or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out this Agreement, or; paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee of the firm) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement. The Sponsor warrants that the above Consultant or its representative has not been required, directly or indirectly as an expressed or implied condition in connection with obtaining or carrying out this Agreement Employ or retain, or agree to employ or retain, any firm or person, or; pay, or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind . PROHIBITION AGAINST HIRING PERSONNEL AND WORKING FOR CONTRACTOR In compliance with the Code of Federal Regulations, (23 CFR, Section 1 .33, Conflict of Interest), the Consultant agrees that no one in their employ will work on a part time basis under this Agreement while also in the full-time employ of any Federal Agency, the State, or the Sponsor, without the written consent of the public employer of such person. The Consultant agrees that no one in their employ under any circumstances shall perform any services for the contractor on the construction of this project 3. CHANGES IN WORK All changes in work shall conform to one or more of the following conditions and in no instance shall such change in work be undertaken without written order or written approval of the Sponsor. a. Increase in the work required by the Sponsor due to unforeseen circumstances. b. Revision in the work required by the Sponsor subsequent to acceptance of such work at the appropriate conference or after revision of such work as outlined at said conference . c. Items of work which are beyond the scope of intent of this Agreement and pre-approved by the Sponsor. d. Reduction in the work required by the Sponsor due to unforeseen circumstances. An increase in compensation will be considered when Department Design Standards or expectations have changed from the time of negotiation . Adjustment in compensation for either an increase or reduction in work shall be on a negotiated basis arrived at by mutual agreement between the Sponsor and the Consultant During such negotiations the Sponsor may examine the documented payrolls, transportation and subsistence costs paid employees actively engaged in the performance of a similar item or items of work on the project, and by estimated overhead and profit from such similar items or items of work. Page 5 of 12 . . Ǖ Ǔ - . · , - - I Ʃ a a. l  . - . I. •I - I ---PAGE BREAK--- Said mutual agreement for a negotiated increase or reduction in compensation shall be determined prior to commencement of operations for an increase in a specific item or items of work. In the case of Sponsor order for nonperformance, a reduction in the specific item or items of work will be made as soon as circumstances permit. In the event that a mutual agreement is not reached in negotiations for an increase in work, the Sponsor will use other methods to perform such item or items of work. The mutually agreed amount shall be covered by a Supplemental Agreement and shall be added to or subtracted from the total amount of the original Agreement. Adjustment of time to complete the work as may pertain to an increase or a reduction in the work shall be arrived at by mutual agreement of the Sponsor and the Consultant after study of the change in scope of the work. DELAYS AND EXTENSIONS Time adjustment may occur when the negotiated scope of work is increased or reduced through mutual agreement of the State and the Consultant. Extensions of time may be granted for the following reasons: . a) Delays in major portions of the work caused by excessive time used in processing of submittals, delays caused by the State, or other similar items which are beyond the control of the Consultant. " . J . - 5 . b) Additional work ordered in writing by the Sponsor . c) Department Design Standards have changed or expectations have changed from the time of negotiation. TERMINATION The Sponsor may terminate or abandon this Agreement at any time, without further obligation, upon giving notice of termination as hereinafter provided, for any of the following reasons: a. Evidence that progress is being delayed consistently below the progress required in the current approved CPM Schedule. b. Continued submission of sub-standard work. c. Violation of any of the terms or conditions set forth in the Agreement, other than for the reasons set forth in a. and b. above. d. At the convenience of the Sponsor. Prior to giving notice of termination for the reasons set forth in a through c above, the Sponsor shall notify the Consultant in writing of any deficiencies or default in performance of the terms of this Agreement, and Consultant shall have ten (1 0) days thereafter in which to correct or remedy such default or deficiency. Upon their failure to do so within said ten (1 0) days, or for the reasons set forth in c above, such notice of termination in writing shall be given by the Sponsor. Upon receipt of said notice the Consultant shall immediately discontinue all work and service unless directed otherwise, and shall transfer all documents pertaining to the work and services covered under this Agreement, to the Sponsor. Upon receipt by the Sponsor of said documents, payment shall be made to Consultant as provided herein for all acceptable work and services. DISPUTES Should any dispute arise as to performance or abnormal conditions affecting the work, such dispute shall be referred to the Sponsor and the Director of the Idaho Transportation Department or his duly authorized representative(s) for determination. Page 6 of 12 ---PAGE BREAK--- _ ƥ .Ʀ J II : . . . .  . . I r . . - 7. . - ..Jill.- - -.5o 8. • -1 ,  t· ' . . . . . - . J :  . . . ǝ· II • ' •  " r-  I - Nj 4 Such determination shall be final and conclusive unless, within thirty (30) days of receipt of the decision Consultant files for mediation or arbitration with the American Arbitration Association {AAA). Consultant agrees that any mediation or arbitration hearing shall be conducted in Boise, Idaho. Consultant and Sponsor agree to be bound by the mediation agreement or the decision of the arbitration. Expenses incurred due to the mediation or arbitration will be shared equally by the Consultant and the Sponsor. ACCEPTANCE OF WORK a. The Consultant represents that all work submitted shall be in accordance with generally accepted professional practices and shall meet tolerances of accuracy required by State practices and procedures. b. c. :r ě Acceptance of work will occur at phases appropriate to the terms of the Agreement and level of detail required by the State in its project development procedures. It is understood by the Consultant that the Sponsor is relying upon the professional expertise and ability of the Consultant in performance of the Agreement. Any examination of the Consultant's work product by the State/Sponsor will not be considered acceptance or approval of the work product which would relieve the Consultant for any liability or expense. Consultant is solely responsible for the propriety and integrity of its work product. ! Acceptance or approval of any portion of Consultant's work product by the Sponsor for payment, partial or final, shall not constitute a waiver of any rights the Sponsor may have against the Consultant. If due to errors, omissions and negligent acts by the Consultant, or its Subconsultants, agents or employees, in its work product, the Consultant shall make corrections to its work product at no expense to the Sponsor. The Consultant shall respond to the Sponsor's notice of any error or omission within twenty-four hours of receipt, and give immediate attention to any corrections to minimize any delay to the construction contract. \1 This may include, if directed by the Sponsor, visits to the site of the work. 1 <11:1 © If the Consultant discovers errors or omissions in its work product, it shall notify the State - within seven days of discovery. Failure of the Consultant to notify the State shall be grounds Ǜ. '*ll- Ǎ  for termination of the Agreement. The Consultant's liability for damages incurred by the Sponsor due to negligent acts, errors or omissions by the Consultant in its work product shall be borne by the Consultant. Increased construction costs resulting from errors, omissions or negligence in Consultant's work product shall not be the Consultant's responsibility unless the additional construction costs were the result of gross negligence of the Consultant. OWNERSHIP OF DOCUMENTS All material acquired or produced by the Consultant in conjunction with the preparation of the plans, study, or report, shall become the property of, and be delivered to, the Sponsor without restrictions or limitations of their further use. Any use of these materials for purposes other than intended under this agreement shall be at the risk of the State and the State shall indemnify, defend and hold harmless the Consultant from any damages or losses resulting from such use. However, in any case, the Consultant has the right to make and retain copies of all data and documents for project files. All material acquired or produced by the Consultant under this contract may be public records under the Idaho Public Records Act. Reference Idaho Code Section 9-338(9). AERIAL PHOTOGRAPHY " After aerial photography has been flown, processed and checked for coverage, the negatives shall be sent to the State at the address indicated on the Agreement for evaluation, labeling, and prints or diapositives as needed by the District and the Consultant. The negatives shall become the property of the State. Along with the negatives, the Consultant shall also deliver the Report of Calibration for the aerial camera used for the aerial photography, the flight maps, and the flight log. Once complete, a copy of the mapping shall be placed on a CD-ROM and sent to the address specified in the Agreement. . . Ʋ. ' . Revised July 2011 ' • Page 7 of 12 ) • r . ' . ÿ b ƴ • ! I • Ě ' .  - - nj • - ó ' ---PAGE BREAK--- . · J· . . . - . 10. CADD SPECIFICATIONS Two copies of all drawings shall be furnished to the Department upon completion of the contract. One copy shall be a durable reproducible of the drawing stamped and signed by the Engineer. An electronic stamp is acceptable, provided it is registered and approved with the Board of Professional Engineers and Land Surveyors. Roadway plans shall be furnished on 11" x 17" sheets. Structures plans shall be furnished on 22" x 34" sheets. The other copy shall be an electronic drawing file in a MicroStation .DGN file format. Electronic files shall be delivered on one of the following: a. Standard CD-ROM format; b. Standard DVD-ROM Format Files shall be developed with MicroStation software, XM Version 8.09.X or higher; or converted to the MicroStation .DGN file format with all conversion errors corrected prior to delivery. If the consultant elects to convert files from other CADD software to the .DGN format, the consultant may be required at various times during the contract period to provide proof that all conversion errors can be corrected. Refer to the CADD Manual for a complete set of CADD Standards. The manual is available at the following website: http://itd.idaho.gov/manuals/ManualsOnline.htm . 11. GEOTECHNICAL AND MATERIALS WORK • ¾ 12. 13. If geotechnical and materials work is required under this Agreement, the Consultant must ensure that any Subconsultant performing geotechnical and materials work be involved in the final design review. This does not mean that the geotechnical and materials Subconsultant must attend the actual final design review meeting, but does mean that the Subconsultant, will at a minimum, participate in the final design plans and proposal review to assure that all geotechnical and materials recommendations/issues it raised concerning the project have been addressed, or notify the Consultant of any outstanding issues . HIGHWAY CONSTRUCTION ESTIMATING PROGRAM The Idaho Transportation Department has adopted the Trns.Port Estimator™ Highway Construction Cost Estimation software package as the standard for developing all highway construction cost estimates. Consultants who prepare PS&E (Plans, Specifications and Estimate) packages for submittal to ITO are required to use Estimator. Further information is available at the following Web Site: http://www.itd.idaho.gov/design/cau/general info.htm . INDEMNITY a. Concerning claims of third parties, the Consultant and the Sponsor to the extent the Sponsor may do so will indemnify, and hold harmless and defend each other from the damages of and against any and all suits, actions, claims or losses of every kind, nature and description, including costs, expenses and reasonable attorney fees that may be incurred by reason of any negligent act, error or omission of the Consultant or the Sponsor in the prosecution of the work which is the subject of this Agreement. b. Concerning claims of the Sponsor, the Consultant shall assume the liability and responsibility for negligent acts, errors or omissions caused by the Consultant or a Subconsultant or their agents or employees to the design, preparation of plans and/or specifications, or other assignments completed under this Agreement, to the standards accepted at the time of the Final Design Review, other established review periods, and until one year after the project construction has been completed. The Sponsor shall have until that time to give the Consultant notice of the claim. L " :tQ-gr::ams·Ga-n-::.d;[8ror· t' 5 Traffic Operations Strategies Support LEAD 6. Transit Operations Strategies LEAD Support 7. Bicycle and Pedestrian Strategies Support LEAD (Bike/Ped) 8. Residential Overflow Parking and LEAD Transportation Demand Management Strategies 9. Presentation of Multimodal Strategy Options LEAD Support Support 10. Develop a Funding Strategy LEAD - PHASE Ill: Develop Multimodal Transportation Plan 11. Develop a Recommended Capital LEAD Support Support Improvements Program 12. Preparation and Presentation of Draft and LEAD Support Support Final Multi-Modal Transportation Plan Site Visits by Task Figure 3 provides a schedule of staff visits by task and firm. Page 2 • Nelson\Nygaard Consulting Associates Inc:. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Figure 3 Staff Site Visits by Firm Capital 1 ram Presentation of Draft and 1 Plan TOTAL 9 Phase I - Defining the Issues 1 1 5 2 This phase will kick off Moscow's Multi-Modal Transportation Plan (MMTP) and establish an understanding of existing conditions. The culmination of this phase will be a Transportation Fact Book that will compile a summary of previous planning work, early stakeholder and community input, an assessment of existing transportation network conditions, and current and future needs. The Transportation Fact Book will be published on the project website to set a framework for MMTP recommendations. Task 1 Project Management and Project Initiation Task 1.1 Project Initiation Teleconference The consultant team will conduct a teleconference with the Technical Advisory Committee (TAC) to discuss logistics related to the first site visit. At a minimum, this meeting will include the following agenda items: • Confirm and prioritize the planning documents and data to be collected and reviewed as part of Task 1.2. Page 3 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W • Discuss the agenda for the on-site kickoff meeting (Task 1.3) and steering committee meeting (Task 1.5). • Discuss which stakeholders will be interviewed as part of Task 1.6. • Establish communication protocols for consultant communications with the Technical Committee, Steering Committee, and the consultant team. The outcomes of this initial conference call will be documented in a memorandum. Task 1.1 Deliverable: Memorandum documenting data collection and document review, Intended meeting agendas, planned stakeholder interviews, and communication protocols. Task 1.1 Meeting: Conference call with the Technical Advisory Committee to prepare for the first site visit Task 1.2 Data Assembly and Document Review The consultant team will work with the Technical Advisory Committee to collect and review all existing data relevant to the M MTP. Depending on availability, this will include: • Existing and projected population and employment trends and forecasts available from the City of Moscow and/or latah County, the University of Idaho, and the North latah Highway District. • Existing and planned transit routes, service frequencies, stops, ridership, mode share, points of access to/from regional highway and transit systems, layover facilities, etc. • Transit operating and performance data such as total revenue hours of service, passenger boardings by route and time of day (if available), key boarding locations, etc. Transit fleet information including make, seating capacity, age, useful life, and condition of vehicles. • Moscow Van Pool and Dial-A-Ride program operating characteristics and performance data. • Existing and projected traffic volumes (AADT) on all key corridors by time of day and day of week, if available. • Existing and planned street infrastructure and operations (one-way streets, signal systems, highway/ITO maintained arterials, the University of Idaho, North latah Highway District, etc.) • Existing and planned demand management programs such as carpooling and telecommuting, and participation rates. • Existing and planned bicycle and pedestrian facilities. • Any available bicycle of pedestrian counts or inventories of bicycle parking. • Existing and planned land uses. Page 4 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W • GIS data including key land use, geographic and transportation layers (list to be refined). • Any recent and/or important transportation policy, capital development or funding studies or project descriptions. • Parking inventory and data on demand or turnover for downtown on-street and off-street locations (to the extent available). • Local zoning requirements for vehicle and bicycle parking. • Any recent studies or plans related to downtown Moscow parking policy. • Information on any significant new or approved land-use development projects, including new accessory or non-accessory parking facilities. The consultant team assumes that most of the data we compile for this study will be available from other sources, and we will clearly identify where we anticipate original data collection. We anticipate reviewing at least the following documents or information as part of this study: • City of Moscow Comprehensive Plan • 2002 Downtown Moscow Revitalization Plan • Idaho Transportation Department State Highway 8 Corridor Study • 2004 Moscow Transportation Study (Highway 95 Bypass Study) • 2008 City of Moscow Economic Development Strategy Plan • City of Moscow Citizens Surveys • . City Transportation Commission Studies, Including Moscow Mobility Task Force • Paradise Pathway Master Plan • Relevant University of Idaho master planning and transportation planning documents • 2010 Census Report, including City population and employment growth reports • Moscow Urban Renewal Agency plans and studies • University of Idaho plans, including Transportation Plan • 2011 Sidewalk Management Plan (pending completion) • Parking surveys • Railroad data • Idaho Transportation Department (lTD) studies • Bike Rack Inventory • Handicapped Parking Inventory Page 5 • Nelaon\Nygaard Consulting Allaoclatea Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W • Street Standards (Current and Proposed Revisions} • City of Moscow Pavement Condition Study • Proposed Arterials Plan • Roundabout Studies • Traffic Volume and Speed Studies • Pippen Impact Fee Study • Other Miscellaneous Related Studies The consultant team will prepare a memorandum detailing data needs and data collection efforts for review by the Technical Advisory Committee. All data needs will be compiled in an Excel spreadsheet. A separate data needs request is being developed. A final data collection plan will be established as part of this task. Task 1.2 Deliverable: Memo summarizing plan document, policy and data needs Task 1.3 On-Site Kickoff Meetings and Field Work Following an initial review of data and planning documents, key personnel from the consultant team will make their first on-site visit in Moscow. The team will be in town for three days to conduct a number of meetings and critical fieldwork. During this visit, we will first conduct a working session with the Technical Advisory Committee to complete the following tasks: • Discuss and obtain feedback on the team's proposed goals and objectives for the study. • Meet with key stakeholder groups to understand desired outcomes they envision for this study. • Review data needs and data collection plans. • Review the project schedule and the format for the first round of public meetings. During this multi-day trip the consultant team will also meet with the Steering Committee (Task 1.5), conduct stakeholder interviews (Task 1.6) and conduct field research (Task 1.4). This trip will also be slated for the first Community Workshop (Task 2.5). We will follow up this site visit with a Draft Technical Memo stating the agreed-upon goals and objectives for the MMTP. This memo will be forwarded to the Technical and/or Steering Committee for review prior to developing a final set of goals and objectives to be approved by the Moscow City Council. Page 6 • Nalaon\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n a p o r t a t l o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Task 1.3 Deliverable: Draft technical memo detailing MMTP goals, objectives, and evaluation criteria Task 1 .4 On-Site Field Study and Additional Data Collection In conjunction with this initial kick-off trip, the project team will conduct fieldwork and collect field data as needed. A field inventory will be conducted to assess the following items among others: • Study intersection geometry and traffic control • Inventory of bus stops and their condition • Bicycle and pedestrian facility assessments at key locations throughout the city • N umber and location of accesses on Pullman Road (Highway 8) between Lieuallen Street and Farm Road-Perimeter Drive • Pedestrian facilities and conditions • Intersection counts at up to 15 locations (to be selected by the City) for the weekday morning (7 to 9 AM) and evening (4 to 6 PM) peak period (budget assumes cost of $150 per intersection per peak period). • NOTE: Transit boarding and alighting counts will also be collected by Moscow Valley Transit. Subtask 1 .4 Deliverable: Various data sources complied In spreadsheet or database fonn. Data collection summary memo. Task 1.5 Steering Committee Visioning Work Session Following the meeting with the Technical Advisory Committee, we will facilitate the same process with the larger Steering Committee. We believe it is important that all key decision makers contribute to and agree upon the study direction and processes at this early stage in order to balance competing needs and maximize the net positive impact of plan recommendations. In addition, this will avoid the need for backtracking later. We will document the results of these working sessions in a memo, including attendance, discussion themes and concerns, and results. In addition to defining the project's goals and objectives, the consultant team will facilitate an early discussion about transportation evaluation criteria to ensure that eventual actions taken as a result of, and to implement, the MMTP are commensurate with the objectives of the city's Comprehensive Plan. The consultant team will develop a more comprehensive set of criteria, which are context sensitive to the City's unique set of transportation, land-use and economic Page 7 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k . - - - - · - C I T Y O F M O S C O W conditions, and tied to feedback from the Technical Advisory and Steering Committee. The consultant team will consider key areas in developing evaluation criteria, including: • Safety • Consistency with City policy • Mobility measured through transportation performance/LOS • Social impacts, such as impact on businesses or homes • Environmental sustainability/impacts • Infrastructure preservation and maintenance • Cost effectiveness • Implementation feasibility • Sensitivity to urban design context Evaluation criteria will be checked against stakeholder interview results and early public engagement efforts to ensure they reflect community values to the greatest extent possible. Ultimately, this evaluation process will act as the mechanism for balancing competing needs and maximizing the net positive impact of investments in the efficiency, capacity, and financial sustainability of Moscow's overall transportation system. The consultant team will also discuss the commitment expected of the Steering Committee and review the tentative schedule of meeting and community events. In addition to the visioning session and three community workshops (Task 2.6), we anticipate four additional steering committee meetings. Task 1.5 Deliverable: Task 1.5 Meetings: Memo documenting Technical and Steering Committee Meeting Meeting with the Technical and Steering Committees Task 1 .6 Stakeholder Interviews A key purpose of the MMTP is to maximize the value of public investments in the transportation network. This requires our team to have a clear understanding of key stakeholders' priorities and which areas of investment will create value and leverage private investment. We have found that the only way to truly understand this potential is to talk with property owners and business leaders, key community groups, and partner agencies. Discussions with downtown merchants will cover vision for downtown Moscow as well as their relationship to transportation. Typically, it is in these interviews that many high priority issues for the community emerge. The Consultant team will conduct up to 15 interviews with key stakeholders or stakeholder groups including University of Idaho staff and students during this first trip to Moscow. If a stakeholder is not available during our trip, we will arrange to conduct a telephone interview. All Page 8 • N•lson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W stakeholders will receive an interview guide prior to the meeting so that they can be prepared to respond to questions and/or provide data at the time of the meeting. Stakeholder meetings will be held as one-on-one meetings or in small group format. While this task is part of the public engagement process, it is included here since interviews will take place during the kick-off trip. As noted in Task 1.1, we will work with the Technical Advisory Committee to identify interviewees and set up interview times. We will prepare a memo documenting the stakeholder interview process and results, including who was interviewed as well as common concerns and themes. Task 1.6 Deliverable: Task 1.6 Meetings: Memo summarizing stakeholder interviews and key themes. Up to 15 stakeholder Interviews Task 2 Engage the Moscow Public Task 2 is ongoing throughout the MMTP. The consultant team will implement a comprehensive outreach and engagement effort centered on a series of community workshops and supported by ongoing opportunities for input and feedback. Supplementing in-person events and one-on­ one interviews will be a coordinated media campaign and online presence that will leverage social media to help drive turnout and participation. The team will support these efforts with a range of mapping and visualization tools to help the public and key partners better understand the issues, opportunities, and choices facing the City. Task 2.1 Interactive Web Portal Set-up and Maintenance The consultant team will provide web ready materials to support a project webpage located on the City of Moscow Website. Materials provided for inclusion will include project documents, periodic project updates, a product library, a project calendar, and links to the web survey. In addition, the project team will work collaboratively with the City in order to develop an attractive and representative project logo and slogan. Task 2.1 Deliverable: Project website materials Task 2.2 Social Media Campaign Coordinated with the City Council's 2012 goal to increase transparency and facilitate the spread of information, the project team will create, monitor, and update up to two social media tools in conjunction with the project website. Possible applications of social marketing include Face book, MySpace, and Twitter, among others. The project team will work with the TAC to finalize a social media strategy. Page 9 • Nelaon\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Task 2.2 Deliverable: Create project site on up to two social media tools Task 2.3 Community Transportation Survey The consultant team will work with the Technical Advisory Committee and City Administration Staff to prepare questions to be included in the 2012 biennial Citizens Survey. The questions will: • Solicit resident input on how to improve mobility and access throughout the city. • Gauge support for multimodal transportation priorities and for how the City might invest limited funds using a series of tradeoff-type questions. • Assess the community's general needs and concerns surrounding bicycling, walking, and transit use. The survey would include questions such as: - What is your primary mode oftravel? - How often do you/would you bike and walk? - What are your chief concerns related to transportation and mobility? - What types of bicycle/pedestrian improvements would you like to see in the community? - What are the most significant safety issues in your neighborhood? The consultant team will analyze and summarize the results, which will be included as a separate chapter in the Transportation Fact Book (Task 3.4). Key findings will be used as a resource when developing mobility strategies in Phase II. Task 2.3 Deliverable: Web-based community survey and analysis/summary (as part of Task 3.4) Page 1 0 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Task 2.4 Community Workshops The consultant team will organize and facilitate three interactive Community Workshops over the course of the project. These will be held during weeks when the consultant team is scheduled to be in Moscow for several days, and will be coordinated with the schedules of City representatives. The workshops will be interactive and be designed to encourage community participation, both scheduled and on a drop-in basis. The team will facilitate the workshops and provide the following materials for the workshop: agenda, comment card, project overview handout, sign-in sheets, map posters, one or more interactive exercises, Powerpoint presentation, and meeting summary. The team will work with the City to find strategic locations for these workshops that allow for drop-in participation at certain times. Possible locations might include a downtown venue or the student union at University of Idaho. The three community workshops will be held at strategic times during the planning process, including: 1. At the outset of the plan to gauge key community interests and concerns. 2. Following existing conditions and needs assessment work, but prior to project and recommendations development. This meeting will follow a multiday charrette to generate key project and design concepts. 3. When draft MMTP recommendations are available for review. Task 2.4 Deliverables: Memos summarizing community workshops and #3 Workshop materials including agenda, handouts, comment cards, and posters Task 3 Evaluate Existing and Future Conditions Task 3 will analyze Moscow's current and future land uses and demographics; it will also provide a detailed assessment of the existing transportation network and travel patterns. The results of Tasks 3.1 and 3.2 will be documented in a Transportation Fact Book as part of Task 3.4. Information will be summarized as much as possible in graphical or tabular format with supporting text. Task 3.1 Demographic and Land Use Analysis Demographic information helps frame the study by identifying where the community is planning to grow and to what extent. This task will summarize expected population and employment growth in Moscow over the planning horizon ofthis study, which we assume to be 20 years. Analysis will be conducted at the finest level of data aggregation available (TAZ or other). The consultant will meet with City staff to discuss areas of the community where growth is most likely to occur. Page 1 1 • Nelson\Nygaanl Consulting Associates Inc. ---PAGE BREAK--- M o s c ow M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e of W o r k C I T Y O F M O S C O W Based on the review of existing plans and stakeholder interviews (Tasks 1.2 and 1.6), the consultant will conduct an assessment of how future development plans will impact population and employment distribution. In particular, the team will examine the Downtown Moscow Revitalization Plan, campus plans for the University of Idaho, and other plans that are directive of future growth trends. Task 3.1 Deliverable: The results of this task will be provided as part of the Transportation Fact Book (Task 3.4) Task 3.2 Existing Transportation Network and Performance This task will provide an overview and assessment of existing transportation conditions in Moscow. This task will evaluate the various components of the transportation system individually and in relation to their function in the system as a whole. Special attention will be given to areas where there are critical policy or design tradeoffs that should be highlighted in the com munity engagement process, ensuring that final recommendations are in line with community values. All elements of the transportation system will be evaluated not only within the city limits, but also with regard to how they interact regionally. The individual modes and functions are presented in no particular order of importance or hierarchy. Subtask 3.2.1 Streets and Traffic Operations The team will conduct a comprehensive analysis of key aspects of street and traffic operations, including the following elements: • Street functional classification. We will document the existing street classification system and update the functional classification map (Moscow Comprehensive Plan, Map 3.1 Thoroughfare Plan) to reflect the current and future function of the street system. Our team will also categorize all roadways based on their mobility function. This categorization will include a review of the conditions, problems, and deficiencies of each street and/or intersection. • System performance and capacity. We will document existing and projected traffic volumes and/or capacity. We will compare the peak hour count data to historical count data (from ATRs) and describe the traffic trends during average weekday and peak seasonal periods. • Intersection performance. Intersection performance standards for the motor vehicle system will need to be determined to identify acceptable conditions {based on average vehicle delay or volume to capacity ratios). The standard will be applied to the existing and future intersection operations analysis and guide the need for future improvements. We will evaluate intersection count data and provide operations (level of service and volume to capacity ratio) for up to 25 intersections for the weekday AM and PM peak hour. Page 12 • Nelson\Nygaanl Consulting A8soclatee Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k . . C I T Y O F M O S C O W • Street operations traffic calming, and safety. In particular, we will analyze the last five years of collision data for intersections in the City, evaluate crash patterns, and examine potential improvements for the intersections with the top ten highest collision rates. {This analysis will be coordinated with safety analysis in Subtask 3.2.4 Non-Motorized Transportation.) If vehicle speeding is identified as a problem, we will review daily speed survey data to determine 85th percentile vehicle speeds. • Street connectivity and access. The team will identify important gaps in street connectivity and opportunities to improve east -west and north - south flow for all transportation modes. This review will specifically assess: General levels of east-west connectivity throughout the city Existing driveway and intersection spacing on Pullman Road {Highway 8) between Farm Road-Perimeter Drive and Jackson Street Existing roadway access to the Pullman/Moscow Airport {likely only a cursory analysis is needed) Truck bypass needs in both east -west and north - south directions Subtask 3.2.2 Goods Movement Goods movement via truck traffic in downtown Moscow will be evaluated based on trip type and destinations. Any truck or freight traveling through the downtown without making local deliveries should be treated differently than truck deliveries to downtown businesses and institutions. The latter have a critical economic function and a certain level of travel reliability must be maintained along with loading zone designations and access protection to ensure local deliveries can be made efficiently with minimal impacts on other transportation functions. All available data from lTD and from recent studies in Moscow will be gathered to assess truck volumes and travel patterns. The consultant will also review truck routes and identify truck percentages at study intersections assessed in the overall analysis of street and traffic operations. The consultant team will also assess the impact of truck traffic within the community and review any technical studies or plans related to the US-95 I SH-8 bypass concept. Page 13 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Subtask 3.2.3 Transit This task will review all public transportation and private shuttle services that operate in Moscow or p rovide regional service with stops in the City. All existing transit services in Moscow will be summarized and assessed for system performance (particularly productivity and ridership) largely with a series of maps and tables. This will include all routes operated by Moscow Valley Transit (including the ADA Priority Paratransit program), as well as the intercity Wheatland Express between Moscow and Pullman (WA) and UJ's Vandal Access Shuttle. The following transit elements will be documented: • Service design, to include incorporation the lntermodal Transit Center to be constructed in 2013, and • Analysis of need for a third route and/or expanding service to the Warbonnet Drive commercial/medical facilities. • Service span and frequency by route • Ridership by stop and time of day (obtained through a ridecheck survey conducted when the University of Idaho is in session) • Passenger loading/alighting facilities • Layover facilities and capacity Assuming no recent survey has been completed; the consultant team will develop and implement an on-board customer survey. The survey will assess travel patterns made on transit, customer satisfaction, desired areas for service expansion, and level of satisfaction with various elements of service design and delivery. While conducting the on-board passenger survey, the consultant team will administer a ridecheck survey to gather data on weekday boardings, alightings and schedule adherence/on-time performance. Depending on the ridership profile for different class schedule blocks (i.e. Monday/Wednesday/Friday riders versus Tuesday/Thursday riders), the consultant team may have to conduct a 200-percent survey effort (collected during two consecutive days of service) to better characterize daily ridership. The consultant team will also conduct a market analysis to identify the transit market potential. This will include spatial analysis showing the distribution of key transit markets commuters, youth, elderly, low-income and low-vehicle ownership households) relative to the current service. We will use the most recent and statistically valid demographic data to conduct this analysis. Task 3.2.4 Non-motorized Transportation All current and planned bicycle and pedestrian networks will bȗ clearly documented and displayed graphically. The consultant team will conduct an analysis of Moscow's existing bicycle and pedestrian infrastructure and usage. The outcome of this analysis will include: • Gaps in the pedestrian and bicycle network Page 14 • Nelson\Nygaard Consulting Jbsoclates Inc. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W • Infrastructure needs for pedestrian access, circulation and safety improvements • Changes to the City street system to make the most efficient use of existing road space • Identification of bicycle cross-town routes and infrastructure needs appropriate to support and encourage circulation between residential, shopping, and employment areas To generate these outcomes the consultant team will conduct a series of analyses that measure the quality of bicycle and pedestrian environment. These analyses will include: • Bicycle Network Quality Analysis. The consultant team will analyze Moscow's current bicycle network reviewing the major demand pairs for cycling and the quality ofthe connecting network. This will be done in consultation with local professionals, users and advocates who have extensive knowledge of cycling conditions throughout Moscow. • Pedestrian connectivity and quality analysis. The team will develop a composite index overlaying indices such as pedestrian environment, generators, attractors, and detractors. This comprehensive analysis of the pedestrian environment will provide a snapshot of citywide pedestrian conditions. • Collision and Safety Analysis . The team will perform a detailed analysis of Moscow's collision data or use available State data to identify and map individual streets and intersections experiencing high numbers of crashes involving bicycles for the past three years of available collision data. We will evaluate individual street characteristics such as posted speed and number of lanes to identify the relationship between collisions and roadway conditions. (This analysis will be coordinated with safety analysis in Subtask 3.2.1 Streets and Traffic Operations.) In addition to this analysis and data review, the consultant team will experience actual bicycling and walking conditions through bike and walking tours. We will request local guides to take team members on bike or foot to key "trouble spots" or successful projects that the Technical Advisory Committee seeks to emulate. This task positions us for more detailed system design work in the next phase of the project. Subtask 3.2.5 Transportation Demand Management All existing Transportation Demand Management (TOM) strategies employed in the City and by the University of Idaho will be evaluated and summarized. Any available data will be presented to show how these programs are being utilized. This review will include transit and active transportation encouragement programs such as transit information and marketing programs, Safe Routes to School programming, or other programs such as Bike-to-Work incentives. Task 3.2 Deliverable: The results of this task will be provided as part of the Transportation Fact Book (Task 3.4) Page 15 • Nelson\Nygaard Assoclatee Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W - - Subtask 3.3 Best Practices in Multimodal Transportation and Design As part of the Transportation Fact Book, the consultant team will also present best practices and case study information from peer communities around the nation. This review will include up to 10 best practice elements. These best practices will be developed around the modes of transportation most relevant to this plan (street design, transit, bike and pedestrian networks), but will also include best practices in TOM and parking management as well as integrating land use and transportation. For example, a section on bicycle and pedestrian education, encouragement, enforcement, evaluation, and engineering efforts {SE's) will inform development of SE's program strategies in Phase II of the project. A review of impacts of bypass highways in other communities will be included in this section. The consultant will engage the TAC in determining best practice topics for inclusion. Task 3.3 Deliverable: The results of this task will be included In the Transportation Fact Book (Task 3.4) Task 3.4 Transportation Fact Book The final work product of Phase 1 will be a Transportation Fact Book describing the work accomplished in Tasks 1, 2, and 3. This document will describe Moscow's transportation vision, goals and objectives, a description of the existing transportation system, a review of best practices in transportation for similar size cities, and an assessment of future multimodal transportation needs. The Fact Book will include specific chapters describing existing conditions, challenges and opportunities for each modal element described in Task 3.2; each chapter will identify gaps and needs, and results of technical analysis or data collection. The Fact Book will be designed for easy consumption, employing illustrations, maps, and photo imagery where appropriate, and will be designed with consideration for dissemination via the Internet. The intent of the document is to disseminate key information to a broad spectrum of community members and interests rather than providing a dense technical document that few will read. Task 3.4 Deliverable: Transportation Fact Book posted and organized on the project website prior to the on-site meetings and presentations in Task 3.5 Task 3.5 Presentation of Existing and Future Conditions The consultant team will be on-site in Moscow to present the Transportation Fact Book and our key findings from the existing conditions analysis. We will conduct a joint meeting with the TAC Page 1 8 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W and Steering Committee. This trip will also be scheduled in coordination with the second Community Workshop as described in Task 2.5, as well as a meeting of the Moscow City Council or the Public Works Committee. Task 3.4 Meeting: Joint Technical Advisory/Steering Committee Meeting Task 4 Establish Base Road Network and Develop Model for Future Traffic Growth Projections This task provides a modeling approach specified in the RFP {Task 4.1) and address congestion and network connectivity issues related to freight and motor vehicle movement. Task 4.1 Modeling Approach A travel demand model user's analysis will be conducted to determine the needs of the City. An overview of using travel demand models as a forecast and traffic analysis tool will be presented to the City. The user's analysis will identify the priority needs of the City and layout a detailed strategy to select an appropriate travel demand model. Travel demand models will be developed for the greater Moscow area to represent the baseline condition (year 2011) and future condition (year 2035). The development of the travel demand models will include the following steps: • A transportation zone system will be created to represent at the census block level. Existing {2011) and future {2035) land use data provided by the City will be incorporated into the new TAZ system. General existing and future land use data for Pullman, Washington will be incorporated as an external zone if available. • The existing and future roadway networks will be created in the models based on field inventory conditions, GIS data (if available) and aerial photos. The future year model will include all transportation projects with "committed" funding sources, as identified by the City. The models will include standard roadway link attributes (such as the number of lanes, capacity, functional classification, and speeds). • A full four-step travel demand model will be created for the base and future years. The model development will utilize available household survey data and parameters from other travel models for communities with similar characteristics. The origin-destination survey data available from ITO will be used in the creation of the travel demand model. • The travel demand model will be evaluated with base year input data and validated against existing traffic count data. The trip distribution model will be adjusted to match existing aggregate travel patterns at the screen line level (cordon lines across the City used to assess general north-south and east-west traffic volumes). Page 17 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k - - - C I T Y O F M O S C O W Future year 2035 motor vehicle volumes will be developed for the study intersections during the PM peak hour. The future volumes will be post processed using forecasted growth from models (2035 minus 2011) and existing count data. The forecasting methods and results will be documented. Task 4.1 Deliverables: Multi-modal travel demand model Task 4.1 Meeting: Travel Demand Model User's Analysis Meeting Subtask 4.2 Assess East west Connectivity and Effects of a 3rd Street Connection to Mountain View Road Moscow's comprehensive plan highlights the lack of east-west street connectivity as a circulation issue in the City. In particular, 3rd Street does not connect to Mountain View Road, leading to increased use of Sixth Street, B Street, and Hayes Street. The City has previously discussed constructing a bridge over Paradise Creek to connect 3rd Street to Mountain View Road. The consultant team will work collaboratively with stakeholders, including neighborhood groups, to identify the benefits and possible negative impacts of a new bridge connection. We will work collaboratively with stakeholders to develop design proposals to ensure that if a new connection were built, it would balance the goal of improving mobility with the desire to maintain safety and the character of the neighborhood. In addition, the consultant team will address east-west connectivity along key thoroughfares and their relationship to north-south arterials and non­ motorized transportation circulation. East-west connections to be studied include, but are not limited to, 0 Street, 5th Street, E Street, and Palouse River Drive. Assuming the trip generation element of the travel demand model was well calibrated, the next step is for the model to assign trips to various streets and roadways. This is a model step that is very challenging in low·volume, high level of service environments; in particular, predictions of peak volumes are based on an algorithm not likely to produce great results for the length and size of a typical "peak" in Moscow. For very specific projects, we'd recommend using actual traffic counts on nearby roadways to assess diversion or new routing patterns. Similarly, if a road diet or lane reconfiguration project is identified in the course of the project, the team can use traffic counts to assess the viability and impacts of the project. Task 4.2 Deliverable Technical Memo on 3n1 Street Connection Analysis Task 4.3 Assessment of Alternative Highway Alignments Moscow's comprehensive plan likewise highlights limited through north-south connections in the core of the city as a central concern, with regional freight traffic using U.S. 95 detracting from a pedestrian-friendly downtown environment. Page 18 • Nelaon\Nygaard Consulting ‘Wsoclatee Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W The previously identified Ring Road concept (identified on Map 3.1 Thoroughfare Plan) to remove regional traffic and trucks from downtown will be evaluated. The analysis will include an assessment of the proposed Ring Road and the supporting roadway network located primary outside the city limits. The 2035 travel demand model will be used to assess the long term benefits and impacts of the Ring Road concept and supporting roadway network. The analysis will identify potential changes in travel patterns, motor vehicle mobility and improvements needed downtown with and without the Ring Road concept in place. A cursory review of the Ring Road alignment concept will be conducted with recommendations. As part ofthis task, the consultant team will develop mitigation strategies and policies for alleviating regional freight traffic through downtown Moscow, a key impetus for the alternative highway alignment project. These strategies may include development of alternative routes and/or policies that limit (or incentivize) some freight traffic to these alternative routes and/or to certain times of the day. In addition, the consultant team will review and augment the origin­ destination study done by David Evans and Associates for the ITO in 2004 as necessary to inform the Alternative Highway Alignments Assessment. Task 4.3 Deliverables Technical Memo on Alternative Highway Alignment Assessment Phase I I : Develop Multimodal Transportation Pol ley, Program and Project Options This phase will identify potential mobility strategies, projects, policies and programs based on the findings developed as part of Phase I. Strategies will be developed for street and intersection design, street network management, pedestrian and bicycle networks, local transit, goods movement and freight, and for parking management and TOM. Task S Traffic Operations Strategies Future transportation operating conditions will be evaluated for the future year 2035 baseline transportation condition utilizing the forecasts provided in Task 3.1, which incorporates only planned transportation improvements. Future motor vehicle system deficiencies will be identified and improvement options will be evaluated to identify projects needed to serve future traffic demands, improve connectivity and safety, and meet other city goals. The identified future deficiencies will be assessed to determine potential improvement options. The development of motor vehicle improvements will consider impacts to on-street parking, transit operations and facilities, bicycle and pedestrian facilities, freight mobility, right of way availability and adjacent land uses. Page 19 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C i T Y O F M O S C O W The need for major capital improvement (such as new network connections or roadway restriping and/or engineering projects to create complete streets) will be evaluated using travel data, field observations and community input. Proposed collectors and minor arterials within the City limits identified on Map 3.1 Thoroughfare Plan (Moscow Comprehensive Plan) will be evaluated for connectivity and mobility benefits. Key roadway connections to be evaluated include: • • • • • • • • • • Trail Road - Orchard Avenue to Main Street (US 95) Darby Road - Mountain View Road to Orchard Avenue Mountain View Road - Extend west to Orchard Avenue 3rd Street - Mountain View Road to D Street and Mountain View Road extension F Street - Extend east to 3rd Street extension Carmichael Road - Highway 8 to Notting Hill Drive Blaine Street - Palouse River Drive to Highway 8 A Street - Farm Road to Warbonnet Drive Baker Street - A Street to the north Rodeo Drive - Main Street (US 95) to Almon Street The previously identified Ring Road concept to remove regional through traffic and trucks from downtown will be evaluated. The consultant team will assess the benefits and impacts of the Ring Road concept and supporting roadway network. The analysis will compare motor vehicle capacity and mobility with and without the Ring Road. The analysis will also consider community livability, downtown business viability, funding and phasing impacts. An assessment of traffic and economic impacts in like-sized cities that have constructed bypass highways will be completed to ensure the analysis is richer than a simple traffic analysis. If deemed feasible, alternative concepts that achieve similar goals may be explored. A draft motor vehicle project list with recommended roadway and intersection improvements will be provided. The motor vehicle system assessment will include the following elements: • Review of roadway cross-sections by functional classification to establish appropriate design characteristics for motor vehicle, bicycle, pedestrian and transit needs • Create a traffic control plan for study intersections and provide guidelines for the installation of traffic control devices (traffic signals versus roundabout control) • Review of street maximum spacing standards for all street classifications Page 20 • Nelaon\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W The plan will provide motor vehicle related measures and assess current standards to guide future improvements to the street network. The Plan will develop the following standards: • Minimum intersection performance standards to evaluate land use actions and proposed mitigations • Access spacing standards based on the street classification to improve safety and reduce congestion • Traffic signal spacing standards • Create a traffic calming toolbox with criteria based on the street classification to reduce vehicle cut-through impacts The results of the scenario analysis done in this task will be summarized in a Technical Memo for the Technical Committee and Steering Committee. Task 5 Deliverable: Technical Memo on Traffic Operations Scenarios Task 6 Transit Operations Strategies Based on the Phase I findings, the consultant team will develop a set of strategies for improving transit service delivery and operations, physical assets and amenities, rolling stock and funding. Guided by the systems opportunities and constraints gleaned from the on-site visits and inventory and data provided by Moscow Valley Transit (including Dial-A-Ride service), City of Moscow Vanpool, and Wheatland Express, the consultant team will identify and evaluate potential service and capital improvements. Task 6.1 Develop Service Design Options Based on ridership data and indentified travel needs from the on-board survey, the consultant team will evaluate options for restructuring the local fixed route. Up to three service design options will be developed that include various route patterns, service delivery methods, service levels, and stop locations. As with any service re-design, we will identify the trade offs of service restructuring. This will include an analysis of the cost and revenue implications of the new service. Service design alternatives will be linked to the funding analysis and can be varied based on alternative levels of funding availability. Service alternatives will be evaluated comparatively, based on: • Need: Including ridership potential, travel time, reliability, improved mobility for the transit dependent, potential to provide a transit alternative in a congested area, and potential to serve an underserved growth area. Page 21 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c ow M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e of W o r k C I T Y O F M O S C O W • Opportunity: Including corridors with high demand and the potential for high productivity service, corridors that can be seamlessly connected to the existing and proposed street network, those that can operate with high efficiency, and those corridors where service has the potential to encourage economic development. All of these analyses will rely heavily on the demographic trends, consumer preference profiles, and transportation demand conclusions drawn in the analyses described above. • Feasibility: Corridors will also be screened in terms of their potential for public support, institutional barriers and implementation time, and operating and capital cost. Following feedback from the public, we will select a preferred short-term operating plan and service expansion strategy that can be implemented if and when new funds become available. The service plan will include: • Route descriptions • Frequency of service and service span • Number of commuters expected to utilize the service • Proposed fleet composition and number of vehicles required • Passenger facilities required including bus shelters • Re-branding the service as a more attractive travel option Task 6.2 Capital Development Options Any successful transit service is delivered from a "total trip" perspective, which takes into account the full extent of a passenger trip, including the walk to the stop, the waiting experience, the on-board experience, and the need to transfer between buses or other modes. Moscow's new lntermodal Transit Center will provide a high-quality, modern centerpiece for the transit system. Based on our review of current transit facilities in Moscow and on the University of Idaho campus, the plan will develop a set of recommendations for developing a high-quality passenger environment throughout the community. The capital plan will consider: • Vehicle fleet needs and replacement schedule • Stop design standards including signage, benches, shelters and other amenities • Public information, wayfinding and route branding • Bicycle accommodations on vehicles and at bus stops • Pedestrian access, including ADA accessibility A prioritized list of capital projects will be developed along with estimates of cost and a phasing plan. Page 22 • Nelaon\Nygaard Consulting As110elates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Task 6 Deliverables: Technical Memo on Transit Operations Strategies and Capital Development Opportunities Task 7 Bicycle and Pedestrian Strategies The consultant team will build upon the findings from Phase 1 to develop bicycle and pedestrian strategies for Moscow. Strategic corridors and routes to recreational, shopping, employment, and school destinations throughout Moscow will be identified based on existing systems, directness and convenience for bicyclists and pedestrians, connectivity to the surrounding residential areas and major destinations, and connectivity to existing multi-modal centers such as the lntermodal Transit Center and bus stops. We will utilize GIS-based evaluation methods developed as part of Phase 1 combined with field evaluation to identify these corridors and routes. Task 7.1 Develop Route Selection Criteria In addition to the general approach described above and the overall MMTP evaluation criteria developed in Task 1, potential bicycle and pedestrian improvements will be ranked according to criteria drawn from those listed in the table below and others developed with the city of Moscow staff, the Steering Committee and other local agency representatives. A Decision Matrix will be used to attach weights to each criterion and determine which recommendations meet the highest number of criteria listed. Page 23 • Nelson\Nygaard Consulting Asaoclatea Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e of W o r k C I T Y O F M O S C O W -êë . . . . . . I . . ft )JH.i :ė_j II o o ) I I 1 • • i f I t l -1 ' I ' - I ,t • Suitability for bicycling without improvements • Suitability for bicycling with improvements • Provides/enhances Safe Route to School connection • Closure of critical gap • Improvement that serves an immediate safety need • Destinations served • Enhances system connectivity • Geographic distribution of city coverage • Segment which will attract high usage • Current availability and/or suitability of right­ of-way • Cost effectiveness • Projected reduction in vehicle trips and vehicle miles traveled • Integration into the existing local and regional bikeway system • Interface with other transportation modes transit, intercity rail, etc.) • Local political and community support • Designation as a snow route • Expansion of system • Suitability for walking without improvements • Suitability for walking with improvements • Suitability for appropriate user/age group • Provides/enhances Safe Route to School connection • Closure of critical gap • Improvement that serves an immediate safety need • Destinations served • Enhances system connectivity • Current availability and/or suitability of right­ of-way • Cost effectiveness • Integration into the existing local and regional bikeway/walkway system • Interface with other transportation modes transit, intercity rail, etc.) • local political and community support • Designation as a snow route • Expansion of system Task 7.2 Identify Bicycle and Pedestrian Improvements Subtask 7.2.1 Develop Recommended Bicycle and Pedestrian Network Based on the Phase I analysis and in coordination with the development of street network and transit strategies, the consultant team will develop recommended bikeway and pedestrian networks for Moscow. The goal of our approach will be to identify a "tiered" network of bicycle routes to serve users of all abilities. One tier will focus on major corridors linking the City's residential areas to major destinations such as downtown, schools and colleges, shopping centers, transit centers, employment centers, recreation sites, and other destinations. The emphasis within this tier will be on developing the most direct and convenient route available for commuters. Where appropriate, another tier will be developed that focuses on alternative routes where traffic or other factors might not be attractive to less experienced users, and to connect to recreational destinations in the County. Snow routes will be ·identified as well. Page 24 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k - · - - - - - · - · C I T Y O F M O S C O W The pedestrian network will identify high-priority improvement needs based on the safety and deficiency analysis, index of pedestrian quality, and key destinations for walking. The two additional subtasks below will be instrumental in this regard. A list of pedestrian project priorities including sidewalk replacements, new sidewalk segments, intersection safety improvements and school and transit access projects will be developed. This task will also provide recommendations for how pedestrian facilities are funded in conjunction with new development. Subtask 7.2.2 Safe Routes to Schools Network The consultant team will also review existing plans for Safe Routes to School network development and evaluate options for improvement. Treated as an "overlay" to the bikeway network, the Safe Routes to School network will be a network of safe bicycling and walking routes to schools. School commute routes by their very nature are different than commute routes for adults, and these mini-networks serving schools will be "nested" into the larger citywide system. Subtask 7.2.3 Access to Transit This subtask focuses on the development of routes serving existing and proposed major transit hubs. This task will identify key routes for accessing transit stations/stops and key projects needed to improve the quality and safety of those routes. Subtask 7.2.4 Review Bicycle and Pedestrian Network of Snow Routes The City of Moscow has identified active transportation corridors, which have been prioritized for ADA compliance improvements and snow removal for bicyclists and pedestrians during snow events. The consultant team will review these routes, make additional recommendations, and propose alternatives, if necessary. Task 7 Deliverables: Bike/Pedestrian Network Strategies Technical Memo Task 8 Residential Overflow Parking and Transportation Demand Management Strategies Our team will build upon the findings from Phase 1 and work with the TAC to develop residential parking and transportation demand management strategies for Moscow. These strategies will support Moscow's goals for economic development and University-adjacent neighborhood quality by ensuring a balance between supply and demand and residential parking management practices that reduce neighborhood parking and promote pedestrian safety. Task 8.1 Residential Parking Management Strategies Page 25 • Nelson\Nygaard Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W This task will develop general policy guidance to address potential parking spillover issues. We will outline a series of residential parking management practices identified for their potential to reduce parking spillover from the University of Idaho in the neighborhoods. Strategies reviewed may include, but not be limited to: • Residential parking zone permitting using curb regulations that provide effective and adequate access for residents and students, alike through use of managed time stays. • Working with the University of Idaho to formalize off-campus parking through dedicated remote/intercept parking facilities. • Volume and speed management measures in affected spillover neighborhoods that targets search-for-parking traffic. Task 8.2 Transportation Demand Management Strategies After reviewing the types ofTDM initiatives currently employed throughout the city, how they are marketed, and understanding who takes advantage of programs, the consultant team will propose expanded application of incentives, regulation, and/or improvements to existing programs to encourage use of alternative modes oftransportation. TOM strategies will likely center around developing partnerships with the University of Idaho to promote and incentivize walking, cycling, and transit use throughout the city. Some potential programs that will be recommended include: • The development of carsharing and bike sharing facilities in the downtown and/or on the University of Idaho campus, including evaluation of tools designed specifically for campus environments. • Downtown business coordinated efforts to promote ridersharing and use of modal alternatives use of gym lockers for cyclists, off-street/covered bicycle storage, etc). • Active transportation encouragement programs, developed in conjunction with the provision of safe, direct, low volume bicycle and pedestrian streets. Such recommendations would consider work being undertaken by the University of Idaho. The results of the analysis performed as part ofthis task will be summarized in a Technical Memo for the TAC and Steering Committee. Task 8 Deliverable: Technical Memo on Residential Parking and TOM Strategies Task 9 Presentation of Multimodal Strategy Options At the end of this phase of work, our team will present the potential multimodal transportation strategies at the final Community Workshop (Task 2.5) as well as present our findings to the TAC and Steering Committees. Page 28 • Nelson\Nygaard Consulting Associate& Inc. ---PAGE BREAK--- M o s c o w M u l t i · M o d a l T r a n s p o r t a t i o n P l a n S c o p e of W o r k C I T Y O F M O S C O W Task 9 Meetings: Technical Advisory Committee and Steering Committee meetings Task 1 0 Develop Funding Strategy A transportation plan that provides no guidance on how to fund its recommended strategies is largely ineffective. Thus, the consultant team will review a variety of local, state, federal, and even private funding options to pay for MMTP implementation. Funding opportunities range from applying for competitive grants and assessing impact fees to developing partnerships such as cost-sharing and joint use agreements to fund operating and maintenance of transportation facilities. Federal Transit Administration grants such as Section 5310 (Elderly and Disabled Program), Section 5311 {Rural and Small Urban Areas Program), and Job Access/Reverse Commute (JARC) provide excellent opportunities for augmenting local resources and funding public transportation. Other funding options the consultant team will review include: • Tax Increment Financing • Transportation Impact Fees • Utility Fees • Expanded use of Local Improvement Districts • Funding placemaking elements of the street through redevelopment • Funding smaller non-motorized transportation projects as part of major road reconstruction. • State planning and construction grants • Private grant sources The Idaho Legislature does not allow the use of local option taxes. The team will work with the City and others to track development of statewide transportation funding discussion and legislative initiatives, including the possibility of local options taxing for transit. The consultant team will also identify associated criteria and requirements for accessing major matching and funding sources. Costs of the phased improvements will be compared with funding needs, so that long term programming for local matching funds can be accomplished. Task 10 Deliverable: MMTP Funding Strategy Memo Page 27 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W Phase I l l : Develop Multimodal Transportation Plan This phase will select a preferred mobility approach that corresponds to the community's vision set forth in the Community Workshops as well as the agreed upon goals and objectives. Tas k 1 1 Develop a Recommended Capital Improvement Program The MMTP Capital Improvement Program (CIP) will identify phased and prioritized projects for implementation over the duration of the plan. Potential projects will be drawn from Phase I analysis and the strategies developed in Phase II and vetted through the evaluation criteria developed during Phase I. CIP projects will be organized into concise, attractive modal action plans that will represent projects in graphical and tabular form. Priority project sheets will be developed for the highest priority projects for each mode (20-25 total). These project sheets are intended to provide the City with high-level design and implementation guidance, and can also serve as a tool for securing grant funding. We will develop a public presentation for a joint TAC and Steering Committee meeting to present the draft recommendations and solicit feedback. Task 1 1 .1 Modal Action Plans Modal Action Plans will be developed for each of the major modal elements described in the scope. The action plans will include detailed recommendations in the following areas: • Streets and Traffic • Goods Movement • Transit • Non-Motorized Transportation • Parking and TOM Recommendations will include detailed service concepts, capital and operating costs (for highest priority projects), and specific facility recommendations with project description sheets and priority levels to provide the most beneficial person throughput and quality of service for pedestrians, bicyclists, transit users and motorists. The TOM element will include education and outreach programs and identify the target audience, time frame, potential partners, key program elements, and model programs. It is aimed at maintaining the long term efficiency of the City's multi-modal transportation system. Task 11.1 Deliverables: Draft Modal Action Plans, including Priority Project Sheets for the top 20.25 projects. Task 11.2 Modal Action Plan Timeline and Implementation Considerations Page 28 • Nelson\Nygaard Aasoclatee Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W - - - - - - - - - - - Prior to developing the final report, our team will develop phasing considerations for each preferred strategy. Short-term (first 10 years) and longer-term strategies will be identified and a specific implementation timeframe will be identified for each strategy. Specific implementation considerations related to agency coordination, funding sources and community impacts will also be provided for each strategy. The project team will also highlight projects that are positioned for immediate implementation (within the first year of plan adoption). likely consisting of projects considered as "low-hanging fruit." The consultant team will identify regional transportation issue that may impact the implementation ofthe CIP. We will also consider other supportive actions needed to make the CIP and its underlying action plans succeed, and develop recommendations such as institutional changes, instituting funding mechanisms, and other strategies. Task 11.2 Deliverables: Draft Modal Action Plan Tlmellne and Implementation Considerations Task 1 1 .3 Presentation of Draft Modal Action Plans The consultant team will travel to Moscow to present the Draft Modal Action Plans. We will coordinate our efforts with the final community workshop (Task 2.5) as well as at a joint meeting ofthe TAC and Steering Committees. Task 11.3 Meetings: Joint Meeting with the Technical and Steering Committees to present and discuss work products of 11.1 and 11.2 Task 1 2 Preparation and Presentation of Draft and Final Multi-Modal Transportation Plan The consultant team will use the feedback received from the TAC and Steering Committees to make changes to the Modal Action Plans. These two elements will be incorporated into a single, high-quality document: the City of Moscow Multi-Modal Transportation Plan. The Final Draft MMTP will be delivered to the TAC and Steering Committees for final review. Once a consolidated set of comments is received, the consultant team will respond to participant feedback to revise and finalize the plan. The MMTP will be available in hard-copy, as well as electronically for community-wide distribution. and the consultant will provide final documents in PDF format as well as each document's (editable) native format. It is assumed that the City will be responsible for printing hard copies ofthe plan. Our team will make a final presentation to the TAC and Steering Committees, as well as presentations to elected officials or other groups as deemed appropriate. Page 29 • Nalaon\Nygaard Consulting Aseoclataa Inc. ---PAGE BREAK--- M o s c o w M u l t i - M o d a l T r a n s p o r t a t i o n P l a n S c o p e o f W o r k C I T Y O F M O S C O W · - - Key team members will travel to Moscow to present the Final MMTP. We will make the final presentations to the TAC and Steering Committees, Moscow Transportation Commission, and Moscow City Council. Task 12 Deliverables: Task 12 Meetings: Draft and Final Multi-Modal Transportation Plan Presentations to TAC, Steering Committee, City Council and Transportation Commission Page 30 • Nelson\Nygaard Consulting Associates Inc. ---PAGE BREAK--- Nelson\Nygaard Consulting Associates Moscow Multi-Modal Transportation Plan 1 0704-000 Key No. 1 201 8 A. SUMMARY ESTIMATED MAN-DAY COSTS Man-Days Man-Hours Hrly Rate 1 Principal IV 39.75 = 3 1 8 @ $61.97 2 Principal Ill 4 = 32 @ $56.97 3 Senior Associate II 23.25 = 1 86 @ $49.13 4 Associate I 88.875 = 71 1 @ $28.00 5 GIS 24.75 = 1 98 @ $30.41 6 Document Design 4.75 = 38 @ $39.50 7 Intern 1 4.375 = 1 1 5 @ $15.00 TOTAL RAW LABOR COST B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Overhead Rate $59,822.86 X 153.07% c. NET FEE Total Raw Labor & Overhead NET FEE*** $151 ,393.71 X 10% D. FCCM Total Raw Labor Cost Approved FCCM Rate $59,822.86 X 0.08% TOTAL LABOR E. OUT -OF-POCKET EXPENSE SUMMARY Estimated Amount Unit Cost * MILEAGE (miles) 0 @ $ 0.15 2 AIR TRAVEL 1 0 @ $ 350.00 3 * LODGING (Days) 1 6 @ $ 89.00 4 * MEALS (Days) 20 @ $ 46.00 5 ENTAL CARS/GAS (Day 20 @ $ 90.00 6 SURVEYORS 1 @ $ 2,500.00 TOTAL ESTIMATED EXPENSE F. SUBCONSULTANTS 1 2 OKS Associates Alta Planning and Design Raw Labor Cost = $ 1 9,706.46 = $ 1 ,823.04 = $ 9,138.18 = $ 1 9,908.00 = $ 6,021 . 1 8 = $ 1 ,501.00 = $ 1 ,725.00 = $59,822.86 = $91,570.85 = $15,139.37 $47.86 $1 66,580.94 Estimated Expense = $ = $ 3,500.00 = $ 1 ,424.00 = $ 920.00 = $ 1 ,800.00 = $ 2,500.00 = $ 10,144.00 = $ 104,249.73 = $ 16,713.71 !TOTAL = $297,688.38 * As per the "FEDERAL PER DIEM RATES FOR IDAHO" See attached Subconsultant's Summary Negotiated % Fee PAGE 7/1 6/2009 ---PAGE BREAK--- A. OKS Moscow Multi-Modal Transportation Plan Key No. 12018 SUMMARY ESTIMATED MAN-DAY COSTS Man-Days Man-Hours 1 Springer = 1 5 2 Filsakowski = 1 98 3 Appinatis = 263 4 Gibb = 291 5 Peterson = 1 8 6 = 0 7 = Hrly Rate @ $51.25 @ $38.50 @ $28.70 @ $51 .00 @ $22.50 @ @ TOTAL RAW LABOR COST B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Approved Overhead Rate = = = = = = = = Total Raw Labor Cost $31 , 1 85.85 C. NET FEE X -1 = NET FEE"** Raw Labor Cost $ 768.75 $ 7,623.00 $ 7,548.10 $ 14,841.00 $ 405.00 $ $31,185.85 ·$54,838.!Ut 5fo/CJ.Lj Total Raw Labor & Overhead .$86,816.6'1 rs 7, ç3è , u5: X 10% = $8,891.118' D. FCCM Total Raw Labor Cost $31 , 1 85.85 Approved FCCM Rate X 9 ?é TOTAL LABOR E. OUT -OF-POCKET EXPENSE SUMMARY 1 Car Rental 2 AIR TRAVEL 3 * LODGING {Days) 4 * MEALS (Da s) 5 fransit Fees, Parking F. SUBCONSUL TANTS Estimated Amount Unit Cost 8 @ yt$ 4Z6:0U' = 5 @ $ 350.00 = 5 @æ 4ae':OO = 1 1 'I Ɵ = 8 @ $ 30.00 • TOTAL ESTIMATED EXPENSE = 1 2 Data Collector MAJOR SURVEYORS = ggŸ 74 3. J $205.83 $4,500 fTOTAL = $103,234.32 I * As per the "FEDERAL PER DIEM RATES FOR IDAHO" See attached Subconsultant's Summary Negotiated % Fee PAGE 7/1 6/2009 ---PAGE BREAK--- ALTA Moscow Multi-Modal Transportation Plan Key No. 1201 8 A. SUMMARY ESTIMATED MAN-DAY COSTS Raw Labor Man-Days Man-Hours HrlŒ Rate Cost 1 Tressider = 98 @ $31 .02 = $ 3,039.96 2 Vores = 132 @ $21 .33 = $ 2,81 5.56 3 = @ = $ 4 = @ = $ 5 = @ = $ 6 = 0 @ = $ 7 = = TOTAL RAW LABOR COST = $5,855.52 B. PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost $5,855.52 C. NET FEE Total Raw Labor & Overhead Ɯ J I 3 I C'f'?D I k· c; D. FCCM Total Raw Labor Cost $5,855.52 X X Approved Over Rate 1& /o NET FEE* 10% Approved FCCM Rate X 0.00% = $0.00 TOTAL LABOR E. OUT -OF-POCKET EXPENSE SUMMARY 1 Car Rental 2 AIR TRAVEL 3 * LODGING (Days) 4 * MEALS (Days) 5 F. SUBCONSULTANTS 1 2 Estimated Amount 8 2 3 8 Estimated Unit Cost Expense @ $ 120.00 - $ 960.06 @ $ 350.00 = $ 700.00 ·138.60" = $ ·39Q.Q{Y;;l(p J @ r .6G:e&' = 9 -..4ea.oe Ɲiƞ œ TOTAL ESTIMATED EXPENSE = $ = = ITOTAL = $17,819.6&- * As per the "FEDERAL PER DIEM RATES FOR IDAHO" See attached Subconsultant's Summary Negotiated % Fee