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1-tecirt of tVie Arts • • • • Bill Lambert Mayor Dan Carscallen Council President Wayne Krauss Council Vice-President Art Bettge Council Member Jim Boland Council Member Walter Steed Council Member John Weber Council Member • • • • Gary J. Riedner City Supervisor • • • City of Moscow, City Hall Gary J. Riedner, City Supervisor 206 East 3rd Street P.O. Box 9203 Moscow ID 83843 Phone(208)883-7000 Fax (208) 883-7018 Website: www.ci.moscow.id.us Hearing Impaired (208) 883-7019 • • • • September 25, 2015 Sue Nelson 243 Pintail Lane Moscow, ID 83843 Dear Sue: Per our agreement, you will be paid by the City of Moscow Finance Department a flat rate of six thousand five hundred dollars ($6,500) to provide training for the Finance Department staff. The areas of training will be Audit and the Long Range Financial Plan. By signing the Professional Services Agreement, you are agreeing to a training schedule specific to the tasks listed in Exhibit Each item completed will be signed off by both you and the staff member in charge, acknowledging their understanding and completion of the task assigned. All tasks must be signed off before compensation is provided for each phase of the audit. Each of the three phases shall be construed on the Exhibit as a month of completion. In addition, the long Range Financial Plan is estimated at sixteen (16) hours of time for training. The specifics of this will be determined between you and the Finance Director. Your compensation of six thousand five hundred dollars ($6,500) is prorated equally by month by those tasks listed on Exhibit Each month's task is split into three equal payments of two thousand one hundred sixty six and 66/100 dollars ($2,166.66), two thousand one hundred sixty six and 66/100 dollars 166.66) and two thousand one hundred sixty six and 68/100 dollars 166.68) paid to you at the end of month once the acknowledgments are received and signed off by the Accounting Manager and/or Finance Director. In the event training is not completed, compensation will be provided on a pro rata basis for said work completed and this Agreement will be considered terminated. I appreciate your willingness to provide this training service as I know you have the knowledge, skill and expertise to assist the City with this process. Sincerely, Don Palmer Finance Director 2015-144- ---PAGE BREAK--- AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MOSCOW, IDAHO AND SUE NELSON, INDEPENDENT CONTRACTOR THIS AGREEMENT FOR PROFESSIONAL SERVICES, dated this zgnday of 81.1ptev1 VLr, 2015, by and between the Finance Department of the City of Moscow, Idaho, 206 East Third Street, Moscow, Idaho, 83843, a municipal corporation of the State of Idaho (hereinafter "City"), and Sue Nelson, 243 Pintail Lane, Moscow, Idaho, 83843, (hereinafter "Contractor"): WHEREAS, City has determined it to be in the best interests of City of Moscow, Idaho that Contractor be retained to provide training and assistance concerning City Audit process and Long Range Financial Planning; and WHEREAS, City desires to engage Contractor to perform certain duties as set forth herein; and WHEREAS, it is deemed to be in the best interests of City to enter into an Agreement with Contractor as hereinafter provided; NOW, THEREFORE, City and Contractor, in consideration of the mutual covenants and stipulations set out, do hereby agree as follows: ARTICLE 1. EMPLOYMENT OF CONTRACTOR The City agrees to engage Contractor and Contractor agrees to provide the following services: Provide training concerning City Audit process and the Long Range Financial Plan, pursuant to the schedule set forth and attached as Exhibit ARTICLE 2. INDEPENDENT CONTRACTOR The parties warrant by their signatures that no employer-employee relationship is established between Contractor and City by the terms of this Agreement. It is understood by the parties hereto that Contractor is an independent contractor and as such Contractor is not an employee of City for purposes of tax, retirement system, or social security (FICA) withholding. ARTICLE 3. CONTRACTOR'S INSURANCE Although Contractor is not considered an employee of City, as an agent and servant of City acting under the direction of the Director of Finance, Contractor shall be considered an employee under Idaho Code Section 6-901 et seq. ARTICLE 4. TERM This Agreement shall be effective from the date first above written and shall continue until December 31, 2015, unless such term is modified or terminated by City. AGREEMENT FOR INDEPENDENT CONTRACTOR PAGE I OF6 ---PAGE BREAK--- ARTICLE 5. SCOPE OF SERVICES Contractor shall perform all duties required herein in a good and professional manner. ARTICLE 6. COMPENSATION For services rendered by Contractor in satisfactory completion of the requirements of this Agreement, City shall pay to Contractor a flat fee of six thousand five hundred dollars ($6,500), to be paid in three equal payments of two thousand one hundred sixty six and 66/100 dollars 166.66), with each payment due at the end of each month. In the event training is not completed, payments to Contractor will be prorated to account for services provided prior to termination of Agreement. ARTICLE 7. MODIFICATION AND ASSIGNABILITY OF CONTRACT This Agreement contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party, are valid or binding unless contained herein. This Agreement may not be enlarged, modified or altered except upon written agreement signed by the parties hereto. Contractor may not subcontract or assign its rights (including the right to compensation) or duties arising hereunder. ARTICLE 8. TERMINATION OF AGREEMENT This Agreement may be terminated as follows: A. Termination for convenience. City may terminate this Agreement in whole or in part for the convenience of City when in City's judgment continuation of Contractor's services is not in the best interest of City. Then and in that event Contractor shall be entitled to compensation for work performed up until the date of termination, and City's liability shall be so limited. B. Termination for cause. If City determines that Contractor has failed to comply with the terms and conditions of the Agreement, City may terminate this Agreement in whole or in part at any time before the date of completion. Contractor will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of damages suffered by City by reason of Contractor's failure to comply with this Agreement. ARTICLE 9. ADHERENCE TO LAW REQUIRED All applicable local, State and Federal statutes and regulations are hereby made a part of this Agreement and shall be adhered to at all times. Violation of any of these statutes or regulations by Contractor shall be deemed material and shall subject Contractor to termination of this Agreement for cause. ARTICLE 10. CONSTRUCTION AND VENUE This Agreement shall be construed under and governed by the laws of the State ofldaho. In the event of litigation concerning it, it is agreed that proper venue shall be the District Court of the Second Judicial District of the State of Idaho, in and for the County of Latah. AGREEMENT FOR INDEPENDENT CONTRACTOR PAGE20F6 ---PAGE BREAK--- ARTICLE 11. INDEMNIFICATION Contractor waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Contractor's performance of this Agreement except for liability arising out of the sole negligence of City, its officers, agents or employees. Further, Contractor shall indemnify, hold harmless, and defend City against any and all claims, demands, damages, costs, expenses or liability arising out of Contractor's performance of this Agreement, except for liability arising out of the sole negligence of City, its officers, agents or employees. ARTICLE 12. LEGAL FEES In the event either party incurs legal expenses to enforce the terms and conditions of this Agreement, the prevailing party is entitled to recover reasonable attorney's fees and other costs and expenses whether the same are incurred with or without suit. IN WITNESS WHEREOF, said Contractor and City have caused this Agreement to be executed on the day and year first above written. CONTRACTOR: n,rx) 243 Pintail Lane Moscow, Idaho 83843 STATE OF IDAHO ) ) SS. COUNTY OF LATAH ) CITY: Don Palmer, Finance Director City of Moscow 206 East Third Street Moscow, Idaho 83843 ACKNOWLEDGMENT On this J..fS day ofS,-ber , 2015, before Ille, a Notary Public in and for said State, appeared Sue Nelson, known e the person named above and acknowledged that she executed the foregoing documelatm authorized re resentative. M. Ito''" D • FG/ = I OTAA : : ! : : fll- - . z : - ; I} J E V ' • } 0 { , X\ OF " ' AGREEMENT FOR INDEPENDENT CONTRACTOR PAGE3 OF6 ---PAGE BREAK--- Year End Checklist 2015 by Month - EXHIBIT A Due Date Completed 10/112015 10/1/2015 10/1/2015 10/1/2015 101112015 Ent 1011/2015 10/112015 10/1312015 10/1312015 10/1312015 10/1312015 [PHONE REDACTED] [PHONE REDACTED] 10/13/2015 10/1312015 10113/2015 10/1612015 10/.16/201 s 10/16.'2015 10/16/2015 10/16/2015 10/1612015 10/16/2015 10/27/2015 10/2712015 10/27/2015 10/27/2015 10/27/2015 10127/2015 10/27/2015 10/27/2015 10/27/2015 10/27/2015 10/27/2015 10/2772015 10/27/2015 10/27/2015 11/3/2015 11/3/2015 11/[PHONE REDACTED]/2015 11/3/2015 11/3/2015 1113/2015 11/3/2015 11/3/2015 11/3/2015 11/3/2015 11/10/2015 11/10/2015 Desi nated for Ca ital Assets 11/13/2015 Review GL Balances 2nd drattTriaJ Balance 11/13/2015 11/17/2015 November 121412015 12/4/2015 12/4/2015 12/412015 12/4/2015 12/11/2015 Plan Address/Repond toGFOA comments 12111/2015 Tara Cassie Kon nm ---PAGE BREAK--- • I Description Account I T Mobile 101-000-00-115-01 101-000-00-416-06 Sprint Spectrum 101-000-00-115-01 101-000-00-416-06 Sprint Nextel Boost 101-000-00-115-01 101-000-00-416-06 Sprint Nextel West 101-000-00-115-01 101-000-00-416-06 Verizon Wireless 101-000-00-115-01 101-000-00-416-06 Frontier Comm. Land Line 101-000-00-115-01 101-000-00-416-04 Sprint Virgin Mobile 101-000-00-115-01 101-000-00-416-04 Washington RSA 101-000-00-115-01 101-000-00-416-06 Level 3 Comm. 101-000-00-115-01 101-000-00-416-06 Vonage America 101-000-00-115-01 101-000-00-416-06 8 x 8 Inc 101-000-00-115-01 1 01-000-00-416-06 Great Call 101-000-00-115-01 1 01-000-00-416-06 TWC Digital Phone 101-000-00-115-01 101-000-00-416-06 A C N Comm. 101-000-00-115-01 101-000-00-416-06 Granite Telecomm 101-000-00-115-01 101-000-00-416-06 Cricket Comm. AT&T Cingular 101-000-00-115-01 101-000-00-416-06 Avista electric 101-000-00-115-01 101-000-00-416-02 Avista Gas 101-000-00-115-01 101-000-00-416-01 IGI Gas Franchise 101-000-00-115-01 101-000-00-416-01 TV Cable Franchise 101-000-00-115-01 101-000-00-416-05 I Sales Tax 101-000-00-115-01 101-000-00-415-20 State Revenue 101-000-00-115-01 101-000-00-436-01 Highway User Fees 105-000-00-115-00 105-000-00-415-30 State Liquor 101-000-00-115-01 101-000-00-415-10 AGREEMENT FOR INDEPENDENT CONTRACTOR PAGES OF6 ---PAGE BREAK--- ' . ' . CAFR Statistics Checklist Divider 2 Net Assets by component, last two fiscal years 3 Changes in net assets, last two fiscal years 4 Program revenues by function/program, last two fiscal years (not required) 5 Changes in fund balances, governmental funds, last ten years 6 Tax revenues by source, governmental funds, last ten fiscal years 7 Tax revenues by source, governmental funds, last ten fiscal years (not required) 8 Assessed value estimated actual value of taxable property, last ten years 9 Direct and overlapping property tax rates, last ten years 10 Principal property tax payers, current year, and nine years ago. 11 Property tax levies and collections, last ten fiscal years 12 Taxable sales by category, last ten calendar years 13 Direct and overlapping sales tax rates, last ten fiscal years 14 Principal sales tax remitters, current year and nine years ago 15 Ratios of outstanding debt by type, last ten years 16 Ratios of general bonded debt outstanding, last ten years 17 Direct and overlapping governmental activities debt, as of 18 Legal debt margin information, last ten fiscal years 19 Pledged-revenue coverage, last ten fiscal years 20 Demographic and economic statistics, last ten calendar years 21 Principal employers, current year and nine years ago 22 Full-time-equivalent city government employees by function/program, last ten fiscal years 23 Operating indicators by function/program, last ten fiscal years 24 Capital Asset statistics by function/program, last ten fiscal years. Alterna11ve Forma1s 25 Ratios of outstanding debt by type, last ten fiscal years. This exhibit illustrates how the information in Exhibits A-15 and A-16 might be combined into a single schedule. A government utilizing this combined format still would be required to present separate ratios for (net) general bonded debt and total outstanding debt 26 Ratios of general bonded debt outstanding and legal debt margin, last ten fiscal years. In circumstances when a governmenrs legal debt margin is applicable to the government general bonded debt, the government may wish to combine the two schedules in Exhibits A-16 and A-18. This exhibit illustrates one way in which the schedules might be combined. Note that this is not the same illustrative local government as in the other schedules. AGREEMENT FOR INDEPENDENT CONTRACTOR Completed PAGE60F6