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AMENDMENT TO MEMORANDUM OF AGREEMENT This document is to amend the agreement between Moscow and the Idaho State Historical Society dated June 28, 2014 covering the grant under the Certified Local Government Program (CLG). Due to delays in funding the Idaho State Historical Society agrees to carry-over the grant award and extends the project deadline one year, to be completed by August 30, 2015. There is no change in the product as proposed in the FY14 grant application. This amendment is effective immediately and subject to the rules and regulations outlined in the original Agreement. No state funds are available for this project. May6rBiliLaBbert City ofM Cow de Preservation Officer ate Historical Society Date ---PAGE BREAK--- ---PAGE BREAK--- AMENDMENT TO MEMORANDUM OF AGREEMENT This document is to amend the agreement between the City of Moscow and the Idaho State Historical Society dated October 1, 2012 covering the grant under the Certified Local Government Program (CLG). The Idaho State Historical Society will increase the term of the grant to August 30, 2014. The City of Moscow was awarded $3,500 from the FY13 CLG program but found this amount insufficient to complete the project as proposed. The 3 A award will be increased $800 to total $4300. These funds can be pooled with potential funds to be awarded through the same program in FY14 provided by the National Park Service, Department of the Interior. No state funds are available for this project. There is no change in the product as proposed in the FY13 grant application. This amendment is effective immediately and subject to the rules and regulations outlined in the original Agreement. J anet)'fallitl10re State Historic Preservation Officer Idaho State Historical Society Date date / ---PAGE BREAK--- ---PAGE BREAK--- MEMORANDUM OF AGREEMENT THIS AGREEMENT between the Idaho State Historic Preservation Office, Idaho State Historical Society, by and through the State Historic Preservation Officer, and Moscow hereinafter called the grantee, relates to a nomination project to be undertaken by the grantee, assisted with a matching grant-in-aid ta support the National Register of Historic Places program in Idaho. The program was established by the National Historic Preserva tion Act of 1966, as amended, and is administered by the National Park Service, U.S. Department of the Interior. The State Historical Society and the grantee agree as follows: 1. Application (Project Description and Budget) The grantee shall carry out project work as specified in the Application and other attachments, which are hereby incorporated into and made part of this Memorandum of Agreement as Attachment A. The grantee shall carry out project work in accordance with the project "Budget," which is attached and hereby incorporated into and made part of this Memorandum of Agreement as Attachment B. Both parties agree that all funds used by the Idaho State Historical Society for this project shall be federal funds from the Historic Preservation Fund. No state funds are available to satisfy the terms of this agreement. Any major alteration, increases, or decreases in the Project Description or any changes in the Budget must be submitted in writing for review and approval to the State Historic Preservation Office at least 30 days in advance of the proposed effective date and in accordance with the requirements detailed in the project manual which is attached and hereby incorporated into and made part of this Memorandum of Agreement. The State Historic Preservation Office will respond in writing within 15 days. ---PAGE BREAK--- Final products will be reviewed and evaluated in accordance with the Secretary of the Interior's Standards for Archaeology and Historic Preservation and the approved 11 Application. 11 Products that do not meet these standards will be rejected and obligation for products established in the "Work Program" will be considered unfulfilled. 2. Period of Performance All work carried out as part of this grant-assisted project shall be conducted between _October 1, 2013_ and the project completion date of _August 30, 2014_ but not until the grantee has received a signed Memorandum of Agreement. Any changes in the period of performance for this project must be approved in writing by the State Historic Preservation Office at least 30 days prior to the project completion date. A draft of any publication prepared as part of this project shall be submitted at least 30 days before the project completion date for review and approval by the State . Historic Preservation Office. All publications and public information materials including audio visual and workshop materials, when applicable, must contain acknowledgment of National Park Service support and the nondiscrimination statement as identified in NPS-49 and the "CLG Grants Handbook". 3. Compensation Compensation to the grantee shall be on a matching basis as outlined in the "Budget", subject to receipt of funds from the National Park Service and to suc cessful completion of all project work activities. The State Historic Preservation Office agrees to pay the grantee up to _$3,500_ federal funds when received by ---PAGE BREAK--- the Society according to the Certified Local Government allocation system as outlined in the Certified Local Government Program. The grantee agrees to contribute donated services for a minimum total of $_3,500_ or 50% of eligible costs, whichever is less. Payment will be made on the following schedule: The grantee may bill the State Historic Preservation Office after the completion and acceptance by the Society of each completed activity and federal and non-federal share supporting fiscal documentation. The Idaho State Historical Society will reimburse the federal share to the grantee upon the receipt of three copies of the reimbursement request if all completion materials and auditable records are approved. All reimbursements will be made for cash expenditures only. Reimbursement will be made when Historic Preservation Funds become available to the Idaho State Historical Society. Final billing must also include a comparison of completed activities and budget to those in the approved application. The grantee agrees to maintain all financial and administrative documents and records pertaining to the full life-cycle of the grant for a period of not less than three years after completion of the project. 4. Allowable Costs Allowable costs are those costs that are documented to the satisfaction of the State Historic Preservation Office, that conform to the approved budget, and that are determined by the Historic Preservation Office to: a. meet federal requirements for the program; b. be necessary and reasonable for the completion of project work; ---PAGE BREAK--- c. have been incurred for project work during the period of the grant; and d. meet the obligations outlined in the "Application". If the application is for acquisition or development of a National Register listed property: a. a Preservation Agreement or Covenant will be executed prior to our concurrent with disbursement of grant funds. The active period for the agreement is based on the amount of federal funds involved and is defined in Chapter 5, Section B.12 and Chapter 6, Section E.8.f.12 of NPS-49. b. a project sign acknowledging National Park Service assistance will be erected at the project site during the project's term or a copy of a written National Park Service waiver of this requirement. c. for a development project, the architectural plans and specifications must be approved by the Society as being in conformance with the "Secretary of the Interior's Standards for the Treatment of Historic Properties". d. a current appraisal by an appraiser meeting the professional qualifications in Chapter 6 of NPS-49 will be obtained prior to the acquisition of real property. e. a statement of Just Compensation will be obtained from the seller of the property prior to the acquisition of real property with National Park Service grant assistance or matching share. 5. Procurement of Personnel and Services ---PAGE BREAK--- The grantee agrees to comply with Office of Management and Budget Circular A- 102 when soliciting supplies, equipment and other services. At a minimum all procurement transactions, regardless of whether by sealed bids or by negotiation, and without regard to dollar value, shall be consistent with OMB Circular A-102. Procurement procedures shall not restrict or eliminate competition. Written selection procedures shall provide, at a minimum, the following procedural requirements: a. Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description shall not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product, or service to be procured, and when necessary shall set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a "brand name or equal" description may be used as a means to define the performance or other salient requirements of a procurement. The specific features of the named brand which must be met by offerors shall be clearly stated. b. Clearly set forth all requirements which offerers must fulfill and all other factors to be used in evaluating bids or proposals, such as a deadline for completion of project work. c. Contract awards shall be made only to responsible contractors that possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. ---PAGE BREAK--- d. Contract awards shall not normally be made to a contractor or professional who has developed or has drafted bid specifications, requirements, a statement of work, an invitation for bids, and/or a request for proposals for a particular procurement. Only after formal advertising has not resulted in any acceptable bids may the grantee or subgrantee negotiate with any avaiiabie contractor, including the contractor who produced the bid requirements. Procurement shall be made by one of the following methods: small purchase procedures; competitive sealed bids (formal advertising); competitive nego tiation; ( 4) noncompetitive negotiation. Evidence of competitive negotiation for professional services and/or formal advertis ing must be forwarded to the Historic Preservation Office to evidence compliance with federal procurement requirements prior to disbursement of funds. 6. Project Supervision The grantee agrees to ensure that work performed by any project participant con forms to the Application and project schedule and is executed to the professional and scholarly standards required by the Historic Preservation Office. 7. Interim Reports and Requests for Reimbursement The grantee will be required to submit interim fiscal and programmatic reports in compliance with those dates set forth in the Application. Fiscal and programmatic reports are also required on September 10, if the grant crosses the federal fiscal year. Reimbursement requests can be made for federal funds at the completion of the project. Fifteen days after the completion of the project, 100% of the federal ---PAGE BREAK--- grant award must be requested. The grantee shall contact the Historic Preservation Office immediately in writing if any situation should arise that will affect the timely or successful completion of this project. The grantee shall indemnify, defend and save harmless the State of Idaho, and the Department, its officers, agents and employees from and against all liability, claims, · ' ' ' ' ' 1 . damages, losses, expenses actions and suits whatsoever, including 'injury or deatn bf others or any employee of the contractor or subcontractor caused by or arising out of performance, act or omission of any term of this contract. THIS AGREEMENT may be terminated short of conclusion upon 15 days written notice from either the State Historic Preservation Office or the grantee. Should this agreement be terminated by the State Historic Preservation Officer, except for reasons of non-compliance by the grantee, the Historic Preservation Office will reimburse the grantee for up to 100% of the eligible costs incurred up to the termination date. Should this agreement be terminated by the grantee, the State Historic Preservation Office, at the discretion of the State Historic Preservation Officer, may reimburse the grantee for up to 100% of the eligible costs incurred to the termination date or may require the grantee to return any or all federal funds transferred to the grantee by the terminating date, depending upon the circumstances of the termination. THE PARTIES hereto mutually agree to perform this agreement in accordance with this agreement and its attachments. This agreement becomes effective upon signature by the parties below. ---PAGE BREAK--- Date State Historic Preservation Officer Px;1 ( , \ I . City of Moscow Date