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MORGAN COUNTY COMMISSION SUMMARY OF REGULAR BOARD MEETING February 7, 2012 10:00 A.M. 150 East Washington Street Officials attending: Chairman Warren, Vice-Chairman Ainslie, Comms. Bohlen and Harris, County Manager Michael Lamar, County Attorney Christian Henry, and County Clerk Jane Laseter. I. Invocation – Commissioner Bohlen II. Minutes: January 3, 2012 – Regular Meeting January 5, 2012 – Special Called January 17, 2012 – Work Session January 17, 2012 – Special Called ACTION – Approved Unanimously III. Time Certain: 10:00 A.M. CorrCare Contract (Motion needed to take this item off the table) ACTION – Approved CorrCare Contract 10:00 A.M. Calendars – February, March and April 2012 10:20 A.M. Consent Agenda 1. Motion to approve the request for funding of the Victim Assistance advocate position in the amount of $15,365.80 which represents ½ of the yearly salary and is the same amount funded in the previous year. 2. Motion to approve the personal property verification program contract between Morgan County Board of Assessors and Traylor Business Services for Fiscal Year 2012 budgeted at the amount of $20,000.00. 3. Motion to accept the quote from Flint Equipment Company for a John Deere 310SK 2012 Backhoe Loader, in the amount of $73,325.00 with a 5-year buy back option in the amount of $34,250.00, to be purchased from the current SPLOST funds. Flint to provide loaner tractor based on availability until the new backhoe is delivered to Morgan County. 4. Motion to accept the quote from Cherokee Culvert Company, Inc. in the amount of $5,744.58 for pipe for stock at Roads & Bridges Dept., to be paid from the current SPLOST funds. 5. Motion to approve the employment contract for County Manager with Michael Lamar effective January 2012 thru June 30, 2013. 6. Motion to approve the February 2012 financials and payables including General Fund in the amount of $543,607.86 represented by checks #91388 thru #91682, Morgan County E911/Communications in the amount of $27,371.03 represented by checks #449 thru #463, Morgan County Capital Project Fund/SPLOST in the amount of $851,959.15 represented by checks #1270 thru #1285, and Morgan County Solid Waste in the amount of $25,256.18 represented by checks #985 thru #1004. 7. Motion to accept the December 2011 Staff Reports as presented at the January 17, 2012 Work Session. ACTION: Approved Unanimously ---PAGE BREAK--- 11:00 A.M. Planning Commission Planning Commission Old Business: 1. None Planning Commission New Business: 1. Petition from David and Marcia Cole in regard to a variance to the side setback for property located at 3420 Sandy Creek Road, Madison, Ga. ACTION – Approved petition from David and Marcia Cole in regard to a variance to the side setback for property located at 3420 Sandy Creek Road, Madison, Ga. 2. Petition from Burnt Pine Plantation for a Conditional Use permit to operate an event facility at 1161 Blackwell Road, Newborn, Ga. ACTION – Approved petition from Burnt Pine Plantation for a conditional use permit to operate an event facility at 1161 Blackwell Road, Newborn, Ga. 3. Petition from Centennial Baptist Church for a conditional use permit to construct a multi-use building at 5320 Brownwood Road, Rutledge, Ga. ACTION – Approved petition from Centennial Baptist Church for a conditional use permit to construct a multi-use building at 5320 Brownwood Road, Rutledge, Ga. 4. Petition from Morgan County for a text amendment to the Morgan County Zoning Ordinance regarding Article 28, Morgan County Planning Commission. ACTION – Approved petition from Morgan County for a text amendment to the Morgan County Zoning Ordinance regarding Article 28, Morgan County Planning Commission. 1:30 P.M. County Attorney/Executive Session 1. Personnel 2. Pending Litigation 3. Real Estate IV. Old Business: 1. New Business: 1. Request from Madison Baptist Church for Space for Clothes Closet ACTION – Approved request from Madison Baptist to have space for clothes closet at 195 East Jefferson. County Attorney will prepare lease. 2. *SPLOST 2012 Presentation by Michael Lamar County Manager Michael Lamar presented a slide review of SPLOST V and planned projects for SPLOST VI. 3. *Response to Commissioner Bohlen from Greg Pennington, Roads & Bridges Supervisor Restriping Quotes ACTION – Approved restriping the first eight roads on the list as ---PAGE BREAK--- presented of roads to be restriped. Equipment to be Declared Surplus ACTION – Approved equipment list as presented as surplus. Amount of Money Spent on the Weaver Jones Dirt Road Improvement to Date ACTION – Approved spending up to $75,000.00 on improving Weaver Jones dirt road to include the $8,039.00 already spent. 4. *Quote on Repairing Guardrail on Sandy Creek Road ACTION – Approved quote by Martin-Robbins Fence Co., Inc. in the amount of $2,986.00 to furnish labor and material to repair guardrail on Sandy Creek Road. 5. *2012 Statewide Mutual Aid Agreement ACTION – Approved the 2012 Statewide Mutual Aid Agreement. 6. *2012 Landfill Gas & Groundwater Monitoring Costs with First Environment ACTION – Approved the 2012 Landfill Gas & Groundwater Monitoring Costs with First Environment. 7. *Contract for Appraisal Services for Bridge Replacement Projects ACTION – Approved Contract for Appraisal Services for Bridge Replacement Projects. 8. *Resolution – Partnering with Georgia Department of Revenue to Ensure Proper Payment of Sales Tax ACTION – Approved Resolution – Partnering with Georgia Department of Revenue to Ensure Proper Payment of Sales Tax. 9. *Quitclaim Deed for River Lane ACTION – Approved Quitclaim Deed for River Lane to Newton Company. 10. Moving Georgia Power Utility Lines for the DOT Old Buckhead Road Bridge Project. ACTION – Commissioners discussed. Item will be placed on the Special Called Meeting agenda in February. *Time sensitive items submitted after work session.