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MORGAN COUNTY COMMISSION SUMMARY OF REGULAR BOARD MEETING December 10, 2013 10:00 A.M. 150 East Washington Street, Madison, GA Officials attending: Chair Ellen Warren, Vice-Chairman Donald Harris, Commissioner Andy Ainslie, Commissioner Ron Milton and Commissioner Philip Clack, County Manager Michael Lamar, County Attorney Christian Henry and County Clerk Jane Laseter. I. Invocation- Chair Warren 10:00 A.M. Introduction of Katrina Young, Director of Continuing Education for Georgia Piedmont Technical College Morgan Memorial Hospital Quarterly Report/Ralph Castillo, CEO and Kyle Wilkinson, CFO II. Minutes: November 5, 2013 – Regular Meeting November 19, 2013 Work Session November 19, 2013– Special Called Meeting ACTION - Approved Unanimously III. Time Certain: Calendars – December 2013 & January & February 2014 Consent Agenda 1. Motion to approve the applications for Package Sales of Alcohol for the following: Flannagan on the River – DBA – The River Store/Wanda Flanagan Rainbow Food Store/Yash P. Chawla Blue Springs Marina, Inc./Benjamin Smith SFD Enterprises – DBA – Fairplay General Store/Sheryl Fetzer Durden Katy’s Korner Store/Cleveland Dorsett SREE Corporation – DBA – Buckhead Chevron/Chandra Shaker Sangam LATA Business, Inc.-DBA-Golden Pond/Hassan Ali Fallah & Abbas Ahmed Fallah (2 owners) 2. Motion to approve the year end budget amendments as presented by Finance Director Lori Sayer, inmate medical inflationary adjustment in the amount of $8,200, adjust Ag Extension vehicles for purchase of van in the amount of $5,770, adjust entry to fuel inventory in Roads & Bridges in the amount of $29,600. 3. Motion to reappoint Frusana Hayes to the Advantage Behavioral Health Systems Community Service Board with term from November 7, 2013 thru 4. Motion to reappoint George Holt to the Board of Elections and ---PAGE BREAK--- Registration with term beginning January 1, 2014 and ending December 31, 2017. 5. Motion to reappoint Annie Mosley, Janice Knight and George Williams, III to the Council on Aging Board with terms beginning January 1, 2014 and ending December 31, 2016. 6. Motion to reappoint Wes Holt and John McMahon and appoint Dennis Myers to the Planning Commission Board with terms beginning January 1, 2014 and ending December 31, 2016. 7. Motion to reappoint John Artz to the Tax Assessor Board with term beginning January 1, 2014 and ending December 31, 2017. 8. Motion to approve purchasing a full page ad in the 2014 Madison-Morgan Chamber Map at a cost of $1,800. 9. Motion to approve the November 2013 payables to include General Fund E911 Fund and Solid Waste Fund in the amount of $709,033.32, SPLOST Fund in the amount of $1,080,182.07 and financials as presented. 10.Motion to accept the 2013 Staff Reports as presented at the November work session. ACTION - Approved Unanimously 11:00 A.M. Planning Commission Old Business: 1. None New Business: 1. Petition from RETEL Services regarding a conditional use permit to allow a 250’ telecommunications tower on property located at 3200 Godfrey Road (Tax Parcel 051-021). ACTION - Approved Unanimously the petition from RETEL Services regarding a conditional use permit to allow a 250' telecommunications tower on property located at 3200 Godfrey Road (Tax Parcel 051-021). County Attorney/Executive Session 1. Personnel 2. Pending Litigation 3. Real Estate IV. Old Business: New Business: 1. GEBCorp Resolution and Plan Amendment ACTION - Approved Unanimously - Resolution to Amend the Association County Commissioners of Georgia Defined Benefit Plan for Morgan County Employees Adoption Agreement, Resolution No. 2013-RES-011 ACTION - Approved Unanimously - Resolution to Adopt ACCG 401(a) Defined Contribution Plan, Resolution No. 2013-RES-012 2. Pouring License of Alcoholic Beverages – Cowboys/Ronnie Vining ACTION - Approved Unanimously Pouring License of Alcoholic ---PAGE BREAK--- Beverages for Cowboys with condition of a 6-month probation for Cowboys to get their food/alcohol percentages up to required percentages per County ordinance. 3. Discussion of Family Connection Vacancy Chair Warren asked that each Commissioner search for individuals from their district who might be interested in serving on this board. No action taken. 4. *Mutual Aid Agreement between Morgan County Communications Division/E911 and Greene County Communications Division/E911 ACTION - Approved Unanimously Mutual Aid Agreement between Morgan County Communications Division/E911 and Greene County Communications Division/E911. 5. *Georgia Crime Information Center (GCIC) Criminal Justice Information System (CJIS) Network Service Agreement between Morgan County E911 and Greene County E911 Centers ACTION - Approved Unanimously Georgia Crime Information Center (GCIC) Criminal Justice Information System (CJIS) Network Service Agreement between Morgan County E911 and Greene County E911 Centers. 6. *Fire Apparatus Bid Proposal ACTION - Approved Unanimously bid invitation for fire pumper as presented by Mark Melvin, Fire Chief. 7. *Compensation to Constitutional Officers (Retirement Contribution) ACTION - Approved Unanimously an annual payment of $600 each to all agreeable constitutional officers/elected department heads in order to help offset their out-of-pocket contributions toward their individual state association's retirement. 8. *Resolution of the Morgan County Board of Commissioners Approving and Authorizing the Sale of the Morgan County Administration Building and the Execution, Delivery and Performance of an Installment Sale Agreement with the Morgan County Building Authority Pertaining to the Issuance of the Morgan County Building Authority Taxable Revenue Bond, Series 2014, Resolution No. 2013-RES-013 ACTION – Approved Unanimously, Resolution No. 2013-RES-013 9. *Morgan County Building Authority and Morgan County, Georgia Installment Sale Agreement (This item was covered under Item No. 8, Resolution No. 2013-RES- 013, no separate motion required) 10.*Quotes on Timber Harvesting at Indian Creek Park ACTION - Approved Unanimously quote from Middle Georgia Timber for harvesting timber at Indian Creek Park, and approved hiring a consultant/forester for his assessment of timber for harvest.