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Morgan County Ag. Cntr. Rental Agreement FY2013 MORGAN COUNTY AGRICULTURE CENTER 440 Hancock Street Madison, Georgia 30650 TO: Groups and Individuals Leasing the Morgan County Agriculture Center FR: Carol Williams, Chairman Morgan County Agriculture Center Authority Enclosed is a Rental Agreement and application for the Morgan County Ag Center. The Morgan County Ag Center is a non-profit facility for the benefit of youth activities and organizations. We hope that your organization will enjoy the facility and have a successful event. Please read the enclosed rental agreement carefully and note that your $75.00 deposit will be applied towards your usage fees only if the facility is left clean. No Smoking signs and No Alcoholic Beverage signs have been installed at the center. We ask each using-organization to enforce these policies. Because of State law, we have initiated a 30-feet emergency vehicle (fire lane) policy surrounding the barn. We have asked the Morgan Co. Sheriff’s Dept. to help enforce this policy and ask for your help and cooperation also. The PA system is available for use from the Extension office and can be picked up with the keys for the facility the day before the event and returned the Monday after the event when your itemized fee payment is due. Our goal is to provide the safest, cleanest, cheapest and most convenient facility possible. Your support of these policies will help us achieve this goal. Your cooperation is greatly appreciated. Enclosure Board of Authority Suzanne Cottongim 1181 Shake Rag Rd. Buckhead, GA 30625 Barbara Cumming 1701 Davis Academy Rd. Madison, GA 30650 Susan McCullar 1171 Sweetbriar Trace Madison, GA 30650 Shannon A. Porter 2060 Enterprise Rd. Madison, GA 30650 Bobby Smith Ex officio P.O. Box 182 Madison, GA 30650 Adam Verner 5100 Davis Academy Rd. Rutledge, GA 30663 Debbie Whitlock 1320 Price Mill Rd. Madison, GA 30650 Carol Williams Chairman 1141 Broughton Rd. Madison, GA 30650 Michael Lemar Morgan County Manager 150 East Washington St. P.O. Box 168 Madison, GA 30650 ---PAGE BREAK--- Morgan County Ag. Cntr. Rental Agreement FY2013 RENTAL APPLICATION MORGAN CO. AG CENTER Name of using organization: Time period required: to Date Time Date Time Nature of meeting: Name, title, mailing address and telephone number of organization representative: Phone Date Signature of Organization Representative Return for approval to: Morgan County Ag Center c/o Morgan County Extension Service 440 Hancock Street Madison, Georgia 30650 (706) 342-2214 APPROVAL: The Morgan County Ag Center Authority agrees to rent the Ag Center to the above organization for and under the terms outlined in the attached agreement. DATE Comments or special requirements: ALL RENTAL FEES ARE DUE IMMEDIATELY AT THE CONCLUSION OF THE EVENT OR ACTIVITY. ---PAGE BREAK--- Morgan County Ag. Cntr. Rental Agreement FY2013 TO: MORGAN COUNTY AG CENTER FROM: DATE: RE: Payment for Rental 38.1001 Open Arena and Covered Show Arena Rental $300.00 38.1001 Cover Show Arena Rental Only $100.00 38.1002 Concession Rental $30.00 38.1003 Stalls One Day Only $12.00 (arrives on Sat. and leaves on Sat.) Full Occupancy (69 stalls) $10.00 38.1003 Stalls One Night $16.00 (arrives on Fri. and leaves on Sat.) Full Occupancy (69 stalls) $14.00 38.1003 Stalls 2 Nights $24.00 Full Occupancy (69 stalls) $22.00 38.1003 Stalls 3 Nights $32.00 Full Occupancy (69 stalls) $30.00 38.1004 Sign Rental (TBD) 38.1005 Practice Rides $5.00 53.1230 Arena Lights $20.00/hour TOTAL DUE Did your organization see anything that needed fixing at the Ag Center? Does your organization have any suggestions as to how we may improve the Ag Center? ---PAGE BREAK--- Morgan County Ag. Cntr. Rental Agreement FY2013 Morgan County Ag Center Release Agreement (Practice Rides) Property Owner: Morgan County, by an through its Board of Commissioners and the Morgan County Agricultural Center Authority Property: Morgan County Agricultural Center, Athens Hwy, Madison, GA 30650 This release agreement cover the Calendar year (January 1 through December 31) Licensee (Rider:): LICENSEE 1. Person wishing to use Ag Center for equestrian-related activities. 2. Minors under 18 years of age must be accompanied by an adult (21 years old) and adult shall remain on premises for entire activity. 3. Licensee must be county residents only. AGREEMENT 1. Licensee agrees to pay a $5.00 per rider per visit donation fee for up keep of facility. 2. Licensee agrees to leave facility clean, free of trash and in same condition as was found on arrival. 3. Licensee agrees to make all repairs to facility should any damage arise while in use. 4. Use of facility is for day use only, no over night visits and no stall use.. 5. Licensee completely and forever releases Property Owner from all liability for any claims, demands, injuries, obligations, actions, causes of action, rights, damages, costs, losses of service, expenses and compensation of any nature whatsoever which arise wholly or partially due to the negligence of Property Owner arising out of or connected to the use of Property. 6. This agreement shall be construed and interpreted in accordance with the laws of the State of Georgia and any action arising in any way out of this agreement shall be decided in the Superior Court of Morgan County. 7. Licensee recognizes the use of Property for equestrian-related purposes, including but not limited to riding horses, is potentially dangerous and could cause injury to Licensee, and Licensee and hi/her legal Guardian(s) (where applicable) expressly acknowledge and understand such risks and voluntarily assume any injuries or damages that result from exposure to such risks. Signed and Entered Into this day of Property Owner Licensee Chairman, Morgan County Adult on behalf of minor Ag Center Authority ---PAGE BREAK--- Morgan County Ag. Cntr. Rental Agreement FY2013