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100 Day Committee and Subcommittees Requests for Information Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments Main Committee 4-1-16 List Serve CSMFO of reserve requirements Steve C 4-29-16 Website Proforma of Water and Wastewater Funds Steve C 5-6-16 Attached History of Fund Balance Reserves Gloriette 4/8/16 Website Current Budget 15/16 Steve Website Under Budget History of Fund Balance Used for last 3-4 yrs Steve 4-8-16 Website Original use of 2008 Bonds Proceeds Gloriette 4-22-16 Website Summary of Long-term Debt Gloriette 4-8-16 Website % of 7.625% sales tax rate that goes to City Steve How long TOT at 9% Gloriette 5-6-16 Attached Revenue Trends - prior to 2007 Gloriette 4-8-16 Website Staffing trends - 2003 or prior Joe 4-8-16 Website Audit Subcommittee – 4-8-16 Bond Rating history Gloriette 5-6-16 Attached Proforma of Water and Wastewater Funds Steve 5-6-16 Attached Latest Investment Report Gloriette 4-25-16 Website Taxpayers’ Assn Water/Wastewater loan current status Gloriette/Steve Surplus property list Brent/DeAnna Policy on processing budget adjustments Steve 5-5-16 Attached Golf Fund – reports/updates to Finance/Effective Government Committee and Council Brent/Cindy In process – Also: Staff is preparing a draft development RFP for consideration by the Healthy Economy Committee in the summer Revenue Subcommittee – 4-11-16 Personal Property Tax (not secured property tax) – How do we get $’s/comes from where? % from County? When do we get money? Gloriette/Brent ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments Property Tax Allocations – How hard to change the How much stays within County? If change, how much of an impact to other cities in County? Gloriette/Brent Benchmark data – Why did Fresno go from $72M to $108M when per capita went from $239 to $210? Gloriette/Brent More info on McHenry Tax Sharing Agreement and by tax type and who collects? Brent/Gloriette 5-6-16 Attached Do Gallo and Beard pay UUT? Gloriette Sale date of Waterford Hickman water system? Gloriette/Larry 4-29-16 Date was Effective 7-1-15 Is there an audit of Mil/Business License tax amounts reported? Gloriette Who determines if they are exempt from mil tax? How often do you report? Gloriette 4-25-16 Website List of 25 largest mil tax payers Gloriette 5-2-16 Attached Franchise Fees – Who sets? How do you change? Gloriette/Adam List of cities that have supplemental sales tax. Gloriette 4-25-16 Website List of City assets (explore sale of surplus property) Brent/DeAnna Expense Subcommittee – 4-11-16 Future presentation on Enterprise Funds Larry 15/16 Projections for Actuals (Ron) Steve Excel worksheet of slide 4 of Revenue/Expenses (first presentation) (Ron) Joe Benchmark police and fire for other and local Cities for GF Budget Joe 4-27-16 Website - Presentations Employees 65 years and older (Rick) Joe 4-27-16 Website - Presentation Requested the percentage of the General Fund budget is made up of Salaries and Benefits, and, the what percentage of General Fund Salaries and Benefits make up the entire City budget (Slide 10) (Dave T) Gloriette/Steve 4-27-16 Website - Presentations Requested copy of CALPERS Actuarial (Slide 16) (Dave T) Joe 4-27-16 Website - Presentations Are other cities our size paying the same PERS actuarial interest rate (Slide 22) Joe How fast are payroll costs increasing, and, what future revenues to Joe/Steve ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments you anticipate will compensate for the increases? (Dave T) Requested Workers Compensation ISF breakdown by department (Slide 32) (Rick D) Joe 4-27-16 Website - Presentations Requested total amount paid out on all claims by department (Slide 32) (Kristi AY) Joe 4-27-16 Website - Presentations Requested copy of Fleet Replacement Schedule (Pat G) Bill/Brent Requested total number of Fleet vehicles (Dave T) Bill/Brent 4-27-16 Website - Presentations Requested additional information on Information Technology ISF charges (Slide 34) (Rick D) Joe/John 4-27-16 Website - Presentations What is the number of Officers currently on patrol (Dave T) Galen 4-27-16 Website Requested copy of Traffic Offender Fund statue (Chuck B) Galen Audit Subcommittee – 4-13-16 Does Brendan Theatre, Centre Plaza and Doubletree pay property tax? Gloriette/Steve Building Department – Is there an audit report on its operations (City Gate Report)? Cindy/Brent Website Expense Subcommittee – 4-14-16 Finance Department – # of vacant positions How do we get relief from BofA $7 million requirement Gloriette/Steve Public Works: How has FTE’s changed during last 5 years? Are bike lanes mandated by law? Total cost of College/9th Street project Any new parks in development (Rick)? What can we save if we shut down 10 medium size parks? Legal challenges to do so? (Ron) What parks can be surplused? What can be saved? Should be able to develop a model for doing this easily (Ernie). What is the parking agreement with Brendan Theatres? John Thurman Field – What is annual debt service cost? Amount of total debt? (Dave Airport in Stockton – Why do we need an airport? Is it Bill/Brent CED CED ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments possible to close? (Ron J) Can we privatize the airport (Mayor)? PRN: Wants total cost to operate parks, golf courses, John Thurman Field, and amount of revenue generated for each (Rick) What is Stockton’s % of cost recovery on its parks activities? (Ron) Should City own a Museum or should it be privatized? Can it be? (Dave T) Presentation on Destination Modesto and info that restricts sale of asset (Mayor) Are we subsidizing Major League Baseball through a General Fund subsidy to John Thurman Field? (Dave T) Look at each major City facility – what options/recourse do we have? Specific legal steps or processes to surplus and dispose of parks Ashley/Brent CED CED Adam 4-28-16 4-27-16 Website - Presentations Website - Presentations Revenue Subcommittee 4-18-16 Investment Policy Gloriette 4-25-16 Website Last Investment Report Gloriette 4-25-16 Website Expense Subcommittee – 4-19-16 City Clerk: How difficult to move elections to even years? Amount of cost savings? (Mike Z) Do we know City-wide time/expense of Public Record Act Requests? (Dave T) Stephanie/Adam City Manager’s Office: Do we have a list of things we are measuring (metrics and outputs) (Mike Z) Joe to provide a list of what makes up Miscellaneous Expense and Professional Services in CMO budget Joe/Jim 4-27-16 Website - Presentations City Attorney’s Office: GF and City-wide actual expenditures to date and projected actuals for CAO for FY15/16 (Warren and Ron) All spent on legal fees in-house and outside across all Adam/Steve/ Gloriette ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments funds for FY14/15 (Dave T) Audit Subcommittee – 4-22-19 Encourage RFP on Banking Services (Eric) Gloriette/DeAnna PERS Charts on Future Payments (Joe L) Joe 4-27-16 Website Breakdown of variances to budget for FT14/15 for Public Safety (Rick) Steve General Fund Proforma modified to show Revenue by Department (Dave) Steve Explore grant writing/management companies to enhance revenues (Eric) Joe Have we looked at outsourcing streets work? (Eric) Bill When do we have to pay prevailing wage? (Eric) Bill/CAO Can we streetlights? (Dave T) Bill Can we turn-on red light cameras? What is potential revenue from red light cameras(Dave T/Eric) Chief Carroll Can we fix traffic flow on Briggsmore, Clarintina? (Dave T) Bill Cash flow analysis of Golf Fund (Eric) CED/Brent Breakdown of use of Centre Plaza. Can we subsidize government use of facility? (Dave T) CED/Brent Breakdown of Fleet ISF fund balance and restrictions (Mayor) Steve Did Moss Adams do an audit of ISF charges? Findings? Mark S. Amount of reserves in IT Fund for replacements? (Eric) Steve Page 127 – What caused grant revenue trends? (Eric) DeAnna 5-6-16 Attached – Accounting Response Have we looked at what Fresno did with revenue sharing for traffic enforcement revenues? (Eric) Chief Carroll/Gloriette Have we looked at privatizing public safety (because of CALPERS costs? (Eric) Chief Carroll/Joe Revenue Subcommittee – 4-25-16 For FY14/15, what were the total electrical costs paid by City? DeAnna 5-6-16 Attached – Accounting Response How much money does the County get from sales tax collected within the City limits? Steve What are the fees paid to PFM Asset Management for FY14/15? Copy of PFM Asset Management Contract. DeAnna 5-6-16 Attached – Accounting ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments Response Should City have multiple advisors? Best Practices Gloriette What is the return on CAMP? DeAnna 5-6-16 Attached – Accounting Response What is the average earnings rate on City portfolio over last 10 years? DeAnna 5-6-16 Attached – Accounting Response What was the total earned on City portfolio in FY14/15? DeAnna 5-6-16 Attached – Accounting Response What are the top 200 mil tax payers in FY14/15? Gina 5-2-16 Attached Do we know the percentage of businesses not paying their mil tax? Gina Expense Subcommittee – 4-27-16 What is the current number of e-billings being sent by City (Joe) Leslie Current list of on-going deferred maintenance needs (Rick) Brent % of General Fund expenditures for public safety broken out by police and fire (Rick) Steve Slide 11 – How is the benchmark cities model for public safety and economic development different from ours? Brent What is per capita spending on public safety for benchmark cities and other services? (Adam) Joe/Brent Slide 23 – What drove down Workers Comp claims in FY14/15? Joe 100 Day Committee – 4-28-16 How much does Brendan and Doubletree pay in property tax? (Dave T) Brent Updated cost estimates to close Centre Plaza? (Chuck) Want data analysis of operating Centre Plaza vs closing it. (Ron) Brent What is our best shot at cutting the subsidies from GF? (Ron) Brent Why does the City need to own the assets of Destination Modesto? (Warren) Can we sell them? (Mike Z) Brent Are there any legal obligations to keep Centre Plaza open? (Mike Z) Brent/CAO Can we see data/proforma for Doubletree to operate over 3-5 years? (Mayor) Brent Want the Mayor to see appraisals of Golf Courses (Ron) Brent/CAO Slide 27 – Clarify # of rounds played by Course (graph looks wrong). Brent ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments (Warren/Chuck) How much was the reconstruction of Mansion from fire? What was recovered from insurance (Mike Z) Brent Revenue Subcommittee Report: Annexation of North McHenry – Cost Benefit Analysis I.D. & Sale of Surplus Property (i.e. 72 parks) Muni Services Presentation on Sales Tax Estimates Brent Brent Steve/Gloriette Expense Subcommittee Report: Post A-21 FY14/15 Budget Data online ISF Allocation Methods Review and data on Fund Balance accumulations Report on Vacancies Greater than 1 Year and what is average ‘true’ vacancy rate Want to look at airport operations/needs (Mike Z) Joe/Steve Steve/Gloriette Joe Brent 4-29-16 100 Day Website – Under Budget Audits Subcommittee – 4-28-16 Page 130 – Are there CalTrans won’t reimburse? (Cecil) Bill Wastewater Proforma – Would like to see computations of debt service coverage ratio. Does it include SRF loan? (page 135) (Dave T) Gloriette/Thomas 5-6-16 Attached – Yes SRF loan is in Wastewater ratio What is the standard for metered on page 154? (Rick) Larry/Leslie Double check math on table on page 151 (Dave T) DeAnna Revenue Subcommittee – 5-2-16 Investment Advisory Agreement DeAnna 5-2-16 Attached What is other cities average return on their investment pool? Gloriette actually paid to PFM in FY14/15? DeAnna 5-6-16 Attached – Accounting Response Do other cities use more than one Financial Advisor? Gloriette Put Department presentations on website Gloriette 5-4-16 Done How do we ensure professionals (such as architects, attorneys, construction, etc) are required to have a business license before starting work in the City? (i.e. when submitting plans for review at Permit Counter) (Mayor/Chuck) Brent Does the League of CA Cities or others have a model for monitoring Business License/Mil Tax reporting? Gina/Leslie ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments What are Franchise Fees for PGE, etc? DeAnna Does Sutter Gould pay Mil Tax? Gina/Leslie Revenue Tax Sharing Agreements – Can we enter into new ones? Brent Top 1000 Mil Tax Payers, Also, what is the tax spread by subgroup of 25 taxpayers? Gina/Leslie List of Business License holders who are not paying Mil Tax Gina/Leslie Expense Subcommittee – 5-4-16 Benchmark of average PD officer turnover for comparable cities. (Warren) Galen/Julie Average length of service for an average sworn MPD officer? Galen/Julie Why was the FY14/15 actual for MPD $900,000 under budget? (Rick) Steve/Galen Number of vacancies city-wide? Joe What are cash inflows/outflows of Fleet Replacement Fund (by fund, ie – General, Water, etc)? How much is the Replacement Fund growing or contracting each year? Also for the Operating Fleet Fund. (Warren/Pat G/Chuck) Bill/Steve F. How much are volume discounts for purchase and lease options at a dealer (Warren) Bill/Steve F. Copy of the replacement schedule for the General Fund fleet Bill/Steve F. Are there financing options at 0% for lease or purchase of patrol vehicles? Bill/Steve F. What is the total consolidated cost of police sedans/explorers (replacement plus operations and maintenance cost) (Dave Bill/Steve F. Audit Subcommittee – 5-5-16 Breakout of “The Pot” for John Thurman Field and how allocated. How much does the City get and (Chuck) Brent What were the renovations at John Thurman Field and in what years/$’s (Eric)? Brent/Gloriette How many games/concerts/other events are held at John Thurman Field each year? (Dave T) Brent Benchmark cities General Fund Bond Ratings? (Dave T) Gloriette Copy of 2015 Fitch General Fund Bond review press release (Chuck) Gloriette 5-5-16 Attached Criteria to rate a bond/city? (Chuck) Gloriette Copy of John Thurman Field current agreement. Brent ---PAGE BREAK--- Committee/Subcommittee and Date Request or Question Person Responsible Date Provided Other Comments Who gets revenue from sponsorships postings at John Thurman Field? (Mayor) Brent Can we get a copy of the Nuts’ Profit and Loss statement? (Chuck) Brent What is community impact (inplan of Destination Modesto assets? How much revenue does that generate to the City? (Eric) Brent List of properties owned by the City. (Chuck) Brent/DeAnna