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Program Category: 08 Project # 09 Project # 10 Project # Public Safety PS-11 PS-01 PS-03 Yes No NA x Funding Source Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 General Fund 35,000 GO Bond Issue 11/2009 16,000,000 Fox Site Sale/Exchange 2,700,000 - 18,700,000 - - - 35,000 Budgeted Funds Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 A. Land Cost B. Construction Cost 14,700,000 2,000,000 C. Contingencies (10% of B) 1,200,000 D. Design & Engineering (15% of B) E. Percent for Art of B) 120,000 F. Equipment Costs 550,000 85,000 G. Other 45,000 35,000 45,000 14,820,000 1,750,000 2,085,000 - 35,000 Expense Object Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 Personnel Supplies Purchased Services 75,000 150,000 150,000 Fixed Charges Capital Outlay Debt Service 1,685,000 1,685,000 1,685,000 1,685,000 - 1,685,000 1,760,000 1,835,000 1,835,000 - Responsible Person: Responsible Department: Preparer's Initials Total Score Mark Muir Police MM 49 Project Title: Police Facility - GO Bond Issue Date Submitted to Finance 02/25/2009 Today's Date and Time 06/03/2009 9:10 Description of additional operating budget impact: The new facility will have normal operating costs associated with maintenance and utilities, and there will be a voted operating levy to support these costs. Anticipated General Fund impact will be zero due to voted levy. Suitable for 22,000 s.f. building footprint, plus parking requirements. Ideally requires 178,835 s.f. area. (4.1 acres) OPERATING BUDGET COSTS Spent in Prior Years Funded in Prior Years REVENUE EXPENSE Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2009-2013 Description and justification of project and funding sources: This project first appearred in the CIP budget in FY2001-2005. A general fund expenditure of $35,000.00 was approved in FY'05 to conduct a joint space needs analysis with Missoula County for a combined facility, including the Sheriff's Office, DES, 9-1-1 and a regional training center. (City Hall renovation in FY 2013 will be $2,000,000). The current Police Department facilities were evaluated in a 1996 assessment and it was noted at that time the police department was "critically overcrowded, with narrow corridors, inadequate security and inadequate office, storage and support spaces." The new assessment just completed by Wilson-Estes Police Architects has identified current space needs and projections for 20 years out. The assessment report identifies multiple options for joint and separate facilities.Requirements of a City police facility in a stand-alone option are identified at 30,036 s.f. and for 20 year growth needs rise to 39,278 s.f. The present space being occupied 11,535 s.f., inclusive of our indoor firearms range and Academy area. Present discussion is leaning to construction on the City Hall site. Costs are being determined and would include adequate space and parking based on the needs analysis mentioned above. Upon relocation of the police department, City Hall will require renovations to properly re-use and distribute space to other departments presently experiencing crowding. Spent in Prior Years ---PAGE BREAK--- Program Category: 09 Project # Public Safety PS-03 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other x requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local x participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- x cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be x shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 3 5 15 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 3 4 12 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 2 3 6 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 2 4 8 plans? Total Score 49 CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Police Facility - GO Bond Issue This facility will be designed and built to United States Green Building Council LEED standards to reduce use of water, fossil fuels and material resources. The energy savings and healthier working environment will recoup the up front costs associated with building green. A new Police operations facility will improve the departments service through efficiency and improvement in communication with the public, between employees and dramatically improve the security of persons and information within the Department. The City of Missoula Strategic plan identifies under the Goal of Organizational Management that we strive to be efficient in our operations. This new facility is vital to improving the efficiency of service and effectiveness in providing quality police service to the community. Quantitative Analysis Comments It is believed that the maximum benefit for the community is to keep Police operations in a downtown vicinity. From a strictly dollar investment perspective, these costs are higher than moving to the Detention center site. The costs for construction keep rising with inflation and in the past ten years this project budget has grown four fold. ---PAGE BREAK--- Police Facility CIP Request In 1995, the City and County conducted a Facility Assessment concluding with a 1,5 and 20 year Master Plan. At the time the assessment was conducted, the “old fire station” was vacant and the police department was using the building as general and vehicle storage. At the time of the assessment, the police department had 83 FTE’s, today we have 119 FTE’s, plus many volunteers also spending time in the building who require space. At the time of the assessment, the primary Problem/Observation made by the assessment team was “the police department is critically overcrowded, with narrow corridors, inadequate security and inadequate officer, storage and support space.” Since this observation, 36 FTE’s have been added plus many volunteers. The importance of an efficient and effective police facility is emphasized by the inclusion of a study for a new facility in Goal #1 of the FY2004 City Strategic Plan. Lack of proper space is conducive to a poor work environment, precludes the ability to conduct private conversations with the public on very sensitive matters, wastes valuable employee time by trips from one floor to another and presents a poor image to the public. Police management has attended several facility planning seminars since the fall of 1999. Some issues that have come from those seminars included: --Needs analysis: while a needs analysis was conducted in 1995, it was superficial in terms of real police needs. The needs of the Missoula Police Department have now been re-evaluated by specialists in police planning. --The design of a new police facility should include sufficient space for a 20 year life span. --Co-location with the sheriffs department is desirable, but can also have political drawbacks. Generally, co-location is not a cost saving factor to be considered. In our case, it may be very desirable due to the cost of the land, but the community desire to keep the Police department in a downtown location has been strong. police facility, meeting the needs of the department and the community should include: -physical fitness/workout facilities and equipment -meeting room available to the public -growth capability for 20 years.