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1 MONTANA DEPARTMENT OF NATURAL RESOURCES & CONSERVATION (DNRC) AND MONTANA URBAN AND COMMUNITY FORESTRY ASSOCIATION (MUCFA) 2010 Urban Forestry Program Development Grant Overview & Application The Montana Urban Forestry Program is made possible through a grant from the USDA Forest Service. ---PAGE BREAK--- 2 Montana Department of Natural Resources and Conservation (DNRC) 2010 Urban Forestry Grant Program PROGRAM OVERVIEW PROGRAM ADMINISTRATOR Montana Department of Natural Resources & Conservation in cooperation with the Montana Urban and Community Forestry Association. FUNDS AVAILABLE $100,000 total available. Each applicant may request from $1,000 to $25,000. Grant funds will be distributed on a reimbursement basis. GRANT REQUIREMENTS 100% match from applicant. ELIGIBLE APPLICANTS Montana cities, towns, counties, and tribal governments interested in conducting innovative projects in urban forestry. These may include tree inventories; development of an urban forest management plan; or writing a city/county approved tree ordinance. First time grant applicants must have or agree to form a tree committee/board with a program work plan during the grant project period. Second time grant applicants must have a city or county approved tree or vegetation ordinance or have the ordinance preliminarily approved by their municipal body by the end of the grant cycle. APPLICATION LIMITATION One grant application per community per grant cycle. APPLICATION DEADLINE Applications are available online at: http://dnrc.mt.gov/forestry/; Click on the Grant Programs Tab; Grant Programs; Urban & Community Forestry Grants. Please submit the original application and two copies by October 30, 2009. Applications received after this date will not be accepted. NO FAXED APPLICATIONS. NOTIFICATION DATE November 31, 2009. PROJECT COMPLETION Deadline June 15, 2010 unless otherwise noted FOR ADDITIONAL INFORMATION CONTACT Jamie Kirby, Urban Forestry Coordinator Montana DNRC 2705 Spurgin Road Missoula, Montana 59804-3199 Telephone: 542-4284 Fax: 542-4203 Email: [EMAIL REDACTED] ---PAGE BREAK--- 3 PROGRAM PURPOSE Grants are available to Montana cities, towns, counties, and tribal governments interested in conducting an urban tree inventory; writing an urban forest management plan based upon a tree inventory; and/or writing a tree/vegetation ordinance. ELIGIBLE PROJECTS Projects must relate to urban forestry, which for the purpose of this grant are considered to be tree management, operations, and education. Examples include but are not limited to: Develop an urban forestry management plan Develop or revise a tree ordinance Plan, perform or update a computerized tree inventory Design and develop a green infrastructure analysis Develop a storm or pest response plan Develop or conduct urban forestry staff training Develop urban forestry public awareness campaign/materials Form a tree board or volunteer action group Develop an urban forestry neighborhood involvement program Conduct a tree risk plan Send staff or board members to urban forestry conferences, workshops. Tree planting on public lands Hazard tree removal PROJECT COSTS: REIMBURSABLES Supplies & Materials: Cost of purchasing appropriate supplies and materials to complete the project. May include printing costs or purchase of relevant publications. Educational Workshop: Cost associated with attending or providing education related to tree inventories, writing urban forest management plans or drafting a tree ordinance. Items may include workshop registration fees, facility and equipment rental, lodging, speaker costs and transportation for municipal and/or volunteer participants. Professional Services: Cost related to hiring a consultant or contractor (arboriculture, forestry, landscape design, planning) and/or other professional for this project. PROJECT COSTS: APPLICANT CASH (NON-REIMBURSABLE) City Personnel/ Equipment: Regular personnel cost for city employees and equipment for work on the project. However, these costs can only be used to demonstrate local contribution and are not reimbursable. Any cash spent on the items listed above that are not being sought for reimbursement through this grant. PROJECT COSTS: DONATED/IN-KIND (NON-REIMBURSABLE) Value of donated materials or services directly related to the project. Value of volunteer time used to complete the project. PROJECT COSTS: NON-REIMBURSEABLE Capital Outlay having a cost greater than $500 unless approved as part of grant agreement. (Ex. Tree inventory software) Any expenses being reimbursed by—or used as match for—another federal grant project. PLEASE NOTE First time grant applicants (Arbor Day grant applications not included) must have or agree to form a tree committee/board with a program work plan during the grant project period. Documentation with member names, contact information, meeting dates and activities will be required prior to grant reimbursement. Second time grant applicants (Arbor Day grant applications not included) must have a city or county approved tree or vegetation ordinance by June 15, 2010. Documentation will be required prior to grant reimbursement. Information about developing these documents and sample documents can be obtained from the Urban Forestry Specialist in your area (See page 4 of this overview). Please submit the original completed application and two copies by October 30, to the following address: Jamie Kirby - Urban Forestry Coordinator Montana DNRC, 2705 Spurgin Road Missoula, Montana 59804-3199 Failure to submit a completed application will result in disqualification. SELECTION PROCESS Applications will be reviewed and ranked by a committee composed of the Urban Forestry Coordinator or designated representative and members of the Montana Urban and Community Forestry Association. The funding recommendations of this committee will be presented to ---PAGE BREAK--- 4 the State Forester for approval. Applicants should be notified of their award status by November 31, 2009. One of the measures of success for this program is the leveraging of local support (cash and donated services). It is important that the applicant indicate all anticipated project expenses (grant funds requested, local cash, donated services and in-kind contributions) required to successfully complete the program development project as described in their project application budget. REVIEW AND COMPLIANCE Project grant funds will be distributed on a reimbursement basis. Reimbursement will not be made until expenditures have actually been paid and proof of payment is provided. Additionally, documentation of a formal tree committee/board and/or passed ordinance is also required. Project expenses for which you will seek reimbursement must be incurred between the award date and expiration date (June 15, 2010). Reimbursement requests must be submitted within 30 of project completion. A narrative report summarizing the status/outcome of the project must be included with each request for reimbursement. A checklist of required materials to submit for reimbursement is available on DNRC’s website under http://www.dnrc.mt.gov/forestry/Assistance/Urban/grants.asp Reimbursement will not be made until the entire project is completed, all required materials received, and contract completion documentation is granted by Montana DNRC. Following the awarding of grants, Montana DNRC may conduct periodic project inspections and a final project audit to assure compliance with project Grant Agreement. Please provide before and after photos (if applicable) when available. APPLICATION CHECKLIST Community Summary Form (page 5) Project Narrative (outlined on page 5) Budget Calculation Form (page 6) Signed original application & 2 copies to be sent to DNRC For specific project questions, please contact the Urban Forestry Specialist in your area. Urban Forestry - Northwestern Region Dave Jones Kalispell, MT Telephone: [PHONE REDACTED] Email: [EMAIL REDACTED] Counties include: Chouteau, Glacier, Hill, Liberty, Lincoln, Flathead, Lake, Sanders, Pondera, Teton, and Toole Urban Forestry - Southwestern Region Jamie Kirby Missoula, MT Telephone: [PHONE REDACTED] Email: [EMAIL REDACTED] Counties include: Beaverhead, Blaine, Broadwater, Cascade, Deer Lodge, Gallatin, Granite, Jefferson, Judith Basin, Lewis and Clark, Madison, Meagher, Mineral, Missoula, Park, Powell, Ravalli, and Silver Bow. Urban Forestry - Eastern Region Fred Bicha Billings, MT Telephone: [PHONE REDACTED] Email: [EMAIL REDACTED] Counties include: Big Horn, Carbon, Carter, Custer, Daniels, Dawson, Fallon, Fergus, Garfield, Golden Valley, McCone, Musselshell, Petroleum, Phillips, Powder River, Prairie, Richland, Roosevelt, Rosebud, Sheridan, Stillwater, Sweet Grass, Treasure, Valley, Wheatland, Wibaux, and Yellowstone. Prior to submitting an application, contact with your regional urban forester is highly recommended. They can help you through the project design and planning process. Regional contacts are listed above. ---PAGE BREAK--- 5 Montana Department of Natural Resources and Conservation (DNRC) 2010 Urban Forestry Grant Application COMMUNITY FEDERAL TAX ID NUMBER COMMUNITY ADDRESS CITY/TOWN STATE ZIP CONTACT (person to whom documents will be sent) TITLE ADDRESS (if same as above, please leave blank) CITY/TOWN STATE ZIP PHONE (DAYTIME) FAX EMAIL TOTAL REQUEST AMOUNT (maximum request $20,000) TREE CITY USA in 2008? Below are the Project Narrative questions. Please use this document as the cover sheet and include separate paper for the answers. You may use the Budget Calculation sheets as provided. This document must be signed and dated. Please answer clearly and concisely. Please be sure to include all required attachments. Failure to do so will result in disqualification. PROJECT NARRATIVE (All of the following elements must be addressed in application) 1. PROJECT DESCRIPTION: Describe your project and clearly outline its purpose and goals. 2. DEVELOPING AN URBAN FORESTRY PROGRAM: How will this project help your community develop or improve a sustainable urban forestry program? 3. PROJECT JUSTIFICATION: How will this project provide a positive impact on the community? What community needs will be met? 4. PROJECT PERSONNEL: Who will supervise and carry out the project? Please include name, title/qualification, project role, and level of involvement. 5. DO YOU PLAN TO USE VOLUNTEERS? If so, how may will be involved? Please include the number of adults and youth. What will they do? 6. PROJECT WORK PLAN AND SCHEDULE: Describe your plan of work and schedule for completing each activity including the project activity and timetable for completion with start and finish dates. Projects must be completed by June 15, 2008. 7. DOES YOUR COMMUNITY CURRENTLY HAVE A TREE BOARD/COMMITTEE? If so, please provide information including member names, title/qualification community official, private citizen, natural resource professional). Please note: the terms of the grant require that first time grant applicants form a tree board/committee during the grant cycle. 8. DOES YOUR COMMUNITY CURRENTLY HAVE A TREE OR VEGETATION ORDINANCE? If so, please provide a copy with this document. Please note: the terms of the grant require that second time grant applicants must complete a city/county approved tree/vegetation ordinance by the end of the grant cycle. I certify that the community/organization listed above has the approval of the local government to conduct this project. CONTACT (SIGNATURE): CITY/TOWN/COUNTY OFFICIAL (NAME AND TITLE): CITY/TOWN/COUNTY OFFICIAL (SIGNATURE): ---PAGE BREAK--- 6 BUDGET CALCULATION FORM PROJECT EXPENSES QUANTITY/HOURLY RATE OR PIECE RATE GRANT FUNDS REQUESTED APPLICANT CASH MATCH $ VALUE OF DONATED AND IN- KIND TOTAL A + B + C PERSONNEL EXPENSES (SALARIES/WAGES/BENEFITS) Requested grant funds cannot be used for regular personnel costs of city/town employees. However, forestry student interns or summer forestry apprentice costs can be included as grant funds. TOTAL PERSONNEL EXPENSES OPERATING EXPENDITURES (TRAVEL, SUPPLIES, RENTALS, ETC.) TOTAL OPERATING EXPENSES CONTRACTED PROFESSIONAL SERVICES (NEEDS PRIOR APPROVAL) TOTAL CONTRACTED SERVICES TOTAL PROJECT EXPENDITURES IMPORTANT NOTE: ALL EXPENDITURES (INCLUDING CASH, DONATIONS AND IN-KIND CONTRIBUTIONS) MUST BE SUBSTANTIATED WITH RECEIPTS TO BE APPLIED TO 100% MATCH. FEDERAL FUNDS MAY NOT BE USED FOR APPLICANT CASH, DONATED AND/OR IN-KIND CONTRIBUTIONS. ---PAGE BREAK--- 7 SAMPLE BUDGET CALCULATION FORM PROJECT EXPENSES QUANTITY/HOURLY RATE GRANT FUNDS REQUESTED APPLICANT CASH MATCH $ VALUE OF DONATED AND IN- KIND TOTAL PERSONNEL EXPENSES (SALARIES/WAGES/BENEFITS) Requested grant funds cannot be used for regular personnel costs of city/town employees. However, forestry student interns or summer forestry apprentice costs can be included as grant funds. Student Forester/Seasonal Intern 320 hours @ 7.00 per hour $2,240.00 - - $2,240.00 Park Superintendent 32 hours @ 18.00 per hour - $576.00 - $576.00 Tree Committee 12 meetings @ $120 per meeting - - $1,440.00 $1,440.00 Sheriff Crew 10 inmates for 32 hours @ 5.15 per hour - - $1,648.00 $1,648.00 TOTAL PERSONNEL EXPENSES $2,240.00 $576.00 $3,088.00 $5,904.00 OPERATING EXPENDITURES (TRAVEL, SUPPLIES, RENTALS, ETC.) Mileage – city pick up truck 1500miles @ .585 per mile - $877.50 - $877.50 Purchase of diameter tape - $32.00 - $32.00 Purchase of soil probe - $65.00 - $65.00 Irrigation system parts - $347.00 - $347.00 Mulch 10 cubic yards @ 8.95 per yard - $89.50 - $89.50 Attendance at pruning workshop 3 employees at $50 each - $150.00 - $150.00 Purchase of trees from Smith Nursery 6 trees @ $100 each - - $600.00 $600.00 ABC Construction (backhoe rental to dig holes) 2 hours @ $25 per hour - - $50.00 $50.00 Trees from American Legion 6 trees @ $100 each - - $600.00 $600.00 Johnson Excavating (backhoe rental to dig holes) 3 hours@ $37.00 per hour - - $111.00 $111.00 TOTAL OPERATING EXPENSES $0 $1,561.00 $1,361.00 $2,922.00 CONTRACTED PROFESSIONAL SERVICES (NEEDS PRIOR APPROVAL) Consultant (to train student forester) 100 hours @ $20 per hour $1760.00 $240.00 - $2000.00 TOTAL CONTRACTED SERVICES $1,760.00 $240.00 $0 $2,000.00 TOTAL PROJECT EXPENDITURES $4,000.00 $2,377.00 $4,449.00 $10,826.00 IMPORTANT NOTE: ALL EXPENDITURES (INCLUDING CASH, DONATIONS AND IN-KIND CONTRIBUTIONS) MUST BE SUBSTANTIATED WITH RECEIPTS TO BE APPLIED TO 100% MATCH. FEDERAL FUNDS MAY NOT BE USED FOR APPLICANT CASH, DONATED AND/OR IN-KIND CONTRIBUTIONS.