Document Missoula_doc_f35599f4d2

1 City of Missoula Fuel Energy Reduction Plan On November 3rd, 2008 the City of Missoula passed and adopted Resolution Number 7375, mandating the Mayor and City staff to establish a policy with a goal of reducing the fuel consumption by ten (10) percent and energy (gas and electric) by ten (10) percent. This document establishes the City of Missoula plan for meeting the fuel reduction of Resolution number 7375. RESOLUTION NUMBER 7375 A RESOLUTION OF THE MISSOULA CITY COUNCIL ESTABLISHING A GOAL OF TEN PERCENT REDUCTION IN FUEL CONSUMPTION AND ENERGY USE BY THE CITY OF MISSOULA BELOW 2007 LEVELS BY JANUARY 1, 2011, AND DIRECTING THE MAYOR TO DEVELOP A PLAN TO ACHIEVE THIS POLICY. WHEREAS, energy costs of the City of Missoula continue to rise on an annual basis; and WHEREAS, these cost burdens hamper the City's ability to maintain existing levels of service without raising taxes; and WHEREAS, as a result of climate change we need to strive to reduce greenhouse gas emissions that result directly from burning fossil fuels by City equipment and vehicles; or, indirectly, through City use of electricity that was generated through the burning of fossil fuels. NOW, THEREFORE BE IT RESOLVED, the Missoula City Council adopts a policy goal of reducing fuel consumption by ten (10) percent and energy electricity and natural gas) consumption by ten (10) percent from 2007 levels by January 1, 2011; and THEREFORE BE IT FURTHER RESOLVED, the Missoula City Council directs the mayor to work with city staff, the Greenhouse Gas Energy Conservation Team, or other individuals and groups, to establish a plan for implementation of this policy within six months of the effective date of this resolution. At a minimum, components of such a fuel and energy conservation plan shall include an examination of city vehicle use take home vehicle use and vehicle speed reduction) and vehicle maintenance; employee incentives for reducing fuel and energy use while performing official duties; physical plant opportunities for energy conservation; accommodation for new facilities; and specific action items to achieve this policy. PASSED AND ADOPTED this 3rd day of November, 2008. ATTEST: APPROVED: Martha L. Rehbein John Engen Martha L. Rehbein John Engen City Clerk Mayor (SEAL) Energy savings has long been a concern to the City of Missoula. The high cost of energy is a burden to the City of Missoula. Energy costs weigh on our ability to provide existing levels of service, delay some projects, and prohibit some new projects or services. In addition to saving money and preserving precious energy resources, reducing fuel consumption has a positive impact on our air quality. Energy preservation, energy savings, and the associated environmental impacts are serious challenges. The cost of energy today is a global problem, both financially and environmentally. The purpose of this document is to develop the plan to meet the fuel portion of the energy reduction challenge required in Resolution 7375. ---PAGE BREAK--- 2 Public Works is assigned the task The Public Works Department was given the task of developing a plan to meet the January 1, 2011 energy reduction mandates. The Public Works Department has long acknowledged the need to conserve energy and believes that it would be irresponsible not to address this problem. This department is responsible for purchasing most of the fuel for the City of Missoula. With the exception of emergency fire vehicles, most City vehicle and equipment needs in terms of purchasing and maintenance are the responsibility of the Public Works Department. The City of Missoula realizes that if we are not part of the solution, we are part of the problem. Logically Public Works was the right entity to begin building a plan to reduce fuel consumption within the City of Missoula. Developing a reasonable plan We have to acknowledge going into this process that fuel costs are beyond the scope of our control. Not only can we not control the cost of fuel, but it is difficult to even predict the price the City will have to pay for fuel on a quarterly basis. This leaves fuel quantity as the primary source of reduction. The challenge will be to reduce fuel by ten percent without reducing services accordingly. Fuel can be divided into two major categories, diesel fuel and unleaded gasoline. Both diesel and unleaded fuel are essential to public service. Diesel fueled vehicles are the work horses of the City Fleet. Snow removal, sewer line maintenance, street maintenance, street sweeping, sump cleaning, fire response, and street construction are examples of services that depend almost exclusively on diesel fuel. It will extremely difficult if not impossible to substantially reduce the quantity of diesel fuel used by the City of Missoula and not have to a corresponding reduction in services provided. There may be some room for improvement without impacting the services provided by these vehicles. However, any significant fuel reduction will have to have a similar impact on services provided by vehicles fueled with diesel. Whereas diesel fuel is the work horse of the fleet; transporting debris and project materials, unleaded gasoline is primarily used for transporting people. Common uses of unleaded fuel include law enforcement, administration, traffic control, parking enforcement, on call response, construction and project inspection, and travel. It may be possible to reduce the quantity of unleaded fuel to some degree without substantially reducing services provided. Fuel Plan 1. Resolution number 7375 requires compliance by January 1st, 2011. The City of Missoula uses Fiscal Years (FY). City Council is requested to convert from the calendar date of January 1st, 2011 to the fiscal year the City of Missoula must meet the resolution mandates at the end of FY 2011. This moves the date of completion up to July, 1st, 2011. 2. Fuel quantities from FY2007 have been reduced by 10% and used to set the FY2011 fuel budgets for each Department and Division. This may be an attainable goal for unleaded gasoline. 3. A 10 % reduction in diesel fuel gallons on the other hand will be difficult to attain without reducing services. Where there may be room for reduction in the unleaded fuel it will be more difficult t reduce the amount of diesel fuel used without a corresponding reduction in services. Diesel fuel is ---PAGE BREAK--- 3 used primarily for transporting heavy equipment, debris, and maintenance materials. Diesel fueled vehicles are usually designed for a specific function and are more inclined to be operated within the guidelines of that function. 4. Prior to September 1st, 2009 the Vehicle Maintenance Superintendent in conjunction with the Public Works Director and the Mayor’s Office will update the City of Missoula Vehicle Usage Policy Administrative rule number 11. An energy saving section will be added to the existing vehicle usage policy to add or update: a. A vehicle idle rule will be added to this policy requiring an operator to be in, on, or around an idling vehicle when it is idling. b. “Take home” and “On Call” vehicles will be reviewed and authorized by the Mayor’s office. c. A personal vehicle use policy will be included that sets clear standards for employees using City vehicles for personal use. d. A maximum speed limit of 75 mph will be set for City vehicle highway use (excluding emergency vehicles). 5. We can reduce emissions by using bio fuel. June first was the dead line for having four WWT vehicles on bio-fuel. However, the local bio-fuel source (Cenex) is having difficulty finding a reliable bio-fuel source. This will happen as soon as a reliable source of bio-diesel is available to provide fuel to WWT service trucks. 6. Older vehicles in the diesel fleet will be upgraded with SCR (Selective Catalytic Reduction) or equivalent EPA approved system. Prior to June 1st, 2009, five diesel trucks with carbon filtration systems will replace five older diesel fueled trucks. In FY2010 four more diesel trucks will be replaced with more emissions efficient vehicles. Reduced emissions will be mandated and some diesel engines will pick up some efficiency in terms of hours of operation per gallon of fuel. 7. The Vehicle Replacement Schedule will have an additional column added that will rate vehicle per fuel efficiency. The fuel economy of each vehicle will be compared to the average fuel economy of vehicles in the same class. Each vehicle will be assigned an efficiency number from 1 to 5 based on how the vehicle compares to average fuel use. The scale will be as follows: 1. excellent fuel economy, 2. moderate fuel economy, 3. Average fuel efficiency, 4. less than average efficiency, and 5. poor fuel efficiency. A replacement priority will be given to vehicles with less than average efficiency and vehicles with poor efficiency will be moved up on the replacement schedule to exit them as early as possible from the City fleet. Vehicles ranked as having poor fuel efficiency will be considered for early replacement. 8. Each vehicle in the fleet will be scrutinized from a need perspective. Do we need this vehicle, or is it an expensive fuel container? Vehicles that are used less than 100 hours or 2,000 miles in the past 12 months will be moved to the pending sale list. Exception will have to be made here for special purpose vehicles such as swat vans, chip spreaders, asphalt pavers, etc. 9. Satellite work sites are now being used to reduce the amount of equipment traveling to and from job sites. Departments and Divisions will be encouraged to explore areas of their operation that could make use of satellite work stations. Departments and Divisions will be encouraged to review their operations from a fuel efficiency perspective. ---PAGE BREAK--- 4 10. Departments and Divisions may start using a 4 day 10 hour shifts) work week. This reduces substantially the number of times and the amount of fuel used to transport people and equipment to and from job sites. This also reduces the amount of fuel used by employees traveling from home to work. 11. The fuel efficiency of “On Call” vehicles will be examined. Some Departments and Divisions may be able to use a designated fuel efficient vehicle when “On Call”. For example: using hybrid vehicles for response to after hour alarms. 12. Grant fund money may be used to convert gasoline powered vehicles to plug in electrical vehicles. Two of these projects are under consideration at this time. Both are pending the availability of grant funding. 13. Based on available funding, test vehicles selected from the fleet will be retrofitted to use hydrogen assist and or vegetable oils as alternative fuels. Both of these fuel sources show potential. Hydrogen shows a tremendous promise at this time in terms of both fuel and emission reductions. Currently unit 174, a diesel fueled pothole patch machine, has been set up with a “Clean Air Canister” system. The manufactures of this system promise to reduce emissions and enhance fuel economy. The emission reduction is favorable and immediately noticeable. Test results will determine if this hydrogen injection process works and whether or not it is cost effective. This may be an answer to our diesel fuel reduction dilemma. 14. Certifications and the training needed to acquire them help keep the Maintenance staff current with changes in energy technology. At this time all of the mechanics have at least 4 ASE certifications and several master level certifications. Additionally, the Vehicle Maintenance Superintendent has a current Certified Public Fleet Professional (CPFP) certification. These certifications help keep the staff up to date with an ever changing mechanical and industrial technology. 15. “Right sizing” equipment has and will continue to be a significant replacement consideration. ATV’s and UTV’s have replaced full size pickups in several Departments. Mini pickups are being considered to replace full size trucks where this is applicable. Additional emphasis will be placed on purchasing vehicles and equipment that are the “right size”. 16. The City of Missoula now has four gasoline hybrid vehicles. This number will increase to seven prior to May 1st with the delivery of three hybrid detective cars. Every replacement or addition to the fleet will be considered from a hybrid, alternative fuel, or energy efficient perspective. 17. A motor pool or series car pools can be formed to reduce the number of vehicles and provide transportation options to Departments and Divisions with infrequent or low transportation needs. City employees will need to make use of alternative transportation where it is applicable. Many Departments and Divisions already have employees that ride bicycles and walk in the course of their jobs. The two components of fuel consumption that can be controlled are vehicle usage and vehicle efficiency. The charts below show usage and fuel consumption patterns for the City of Missoula. ---PAGE BREAK--- 5 The Chart above shows the City of Missoula total vehicle usage rate for the past four years and ten years ago. It should be noted that equipment usage increased by 5.4 percent overall from FY 1998 until FY 2008. Please note this is a “usage rate” and is a composite of miles and hours. Although, this is a valid unit of measure, each individual vehicles fuel history must be considered to compute miles or hours per gallon. ---PAGE BREAK--- 6 The graph above shows the total gallons of Diesel and Unleaded fuel used by the City of Missoula per year. Please note that the total gallons of fuel used have decreased by 8.7 percent from FY1998 to FY2008. This chart also shows the 10 percent fuel reduction goals out to FY 2011. Challenges The following is a list of concerns, challenges, or obstacles: Federal low sulfur and diesel fuel emission standards that were implemented in 2006 will become even more stringent in 2010 and 2012. The mandated carbon filtration systems and low sulfur fuel have reduced NOX and Sulfur from the emissions. In the process some fuel efficiency and engine performance has also been reduced. For the present, this is most noticeable in the late 2007 and 2008 and early 2009 diesel engines. The industry promises that the new 2010 engines will return some of the efficiency. However, 2011 and 2012 engines may be fitted with urea tanks and urea injection systems which will bump up the cost of operations. The City staff has tried to take every opportunity available to reduce energy consumption. For the past 18 years each time a vehicle is replaced, an effort is made to replace it with a more efficient unit. As a result City vehicles and equipment now travel farther on less fuel than ever before. This is very evident in the graphs above. The Charts below show some positive changes in vehicle efficiency that have already taken place. Technology advances in terms of hybrid or alternative fuels may be needed to continue to get significant fuel efficiency improvements. ---PAGE BREAK--- 7 The chart above shows the changes in unleaded fuel efficiency as compared to ten years ago and the past four years. This efficiency is primarily due to the positive changes in vehicle fuel and combustion systems. New closed loop computer controlled fuel injections systems are much more efficient than the carburated systems of the past. The replacement of extremely inefficient gasoline powered dump trucks with diesel trucks has helped a great deal. There’s still some antique inefficient dump trucks in the Parks Department that can be replaced to further improve fuel efficiency and reduce emmisions. ---PAGE BREAK--- 8 The chart above shows the changes in Diesel fuel efficiency as compared to ten years ago and the past four years. Diesel fuel is the work horse of the City fleet. The future of diesel fueled engines have been, and will continue to be significantly impacted by the EPA Clean Air Act. From 2006 and into 2015 each year will bring new emission regulations. The initial regulations dealt primarily with over- the-road trucks. By 2012 these regulations will include off road equipment and stationary diesel engines. These regulations initially have had a negative impact on fuel efficiency and performance. The end result will be more efficient diesel engines in terms of both emissions and performance. For now, diesel engines are stuggling with performance and emission nearly identical to those that impacted the internal combustion gasoline engines in the 1970’s and early 1980’s. EGR and SCR systems are providing clean burning diesel engines with less impact on efficiency and fuel econmy. 2012 diesel engies will burn cleaner and be much more efficient than the tradditional diesel engine. ---PAGE BREAK--- 9 The chart above shows the changes in fuel efficiency for several Departments and Divisions that are relatively small quanity fuel users. Some of these vehicles are used for travel and training purposes. As a result, they have been fueled with credit cards and cash. This data has been corrected as much as possible to reflect the actual fueling statistics. There is still marked improvement in nearly all of these Departments and Divisions. ---PAGE BREAK--- 10 The Chart above shows the Street division fuel efficiency history. The Street Division switched from tracking it’s efficiency by mileage and hours to using only hours per gallon of fuel. The Street Division is the largest user of diesel fuel in the City. The Street Division is one of the three big fuel users in the City. There has been an improvement in fuel efficiency in the Street Division. This is an acomplishment in light of the inefficiency of the newer diesel engines. The Chart above shows the Parks Department efficiency history. The Parks Department in another of the big three fuel users in the City of Missoula. The Parks Department has a large portion of it’s fleet using unleaded gasoline and being tracked with mileage. The remainder of the fleet uses diesel fuel and is tracked in terms of hours. As a result they have to be measured with a usage rate that is a ---PAGE BREAK--- 11 combination of both hours and miles. There has been an improvement in fuel efficiency in the Parks Department. This Department has a fleet composed of 58% “hand me down” vehicles transferred from other Departments and Divisions or purchased with Surplus funds. The Department had numerous old carburated vehicles that have been replaced with newer more efficient fuel injected vehicles. This has resulted in some fuel efficiency. The introduction of mini pickups, ATV’s, and UTV’s to replace less efficient older pickups should further improve the efficiency of this Department. The chart above depicts the Police Departments fuel economy. The Police Department is the largest user of unleaded gasoline of all the City Departments and Divisions. There has been an improvement in the fuel economy in the Police fleet. Even small changes in the efficiency of large quantity fuel users will result in a significant fuel savings. Unfortunatley , the cooresonding fuel cost savings have been impacted by volitile fuel prices. Patrol car use contributes the majority of the Police Department mileage. The new Dodge Chargers have an engine management system that cuts out engine cylinders at lower RPM’s and at an idle. These new cars are currently averaging 12.25 MPG. This is an improvement over the Crown Victoria cars that are now averaging 11.57 MPG. Recently, four administrative and detective cars have been replaced with hybrid vehicles to reduce emissions and improve fuel efficiency. This Department has added an ATV and increased the size of the fleet to help improve fuel economy. These changes should pomote additional fuel economy. ---PAGE BREAK--- 12 The graph above shows the fuel price history from 12/1/07 through 1/1/09. Although, fuel prices have dropped and become more stable in the past few months, this chart shows how volatile fuel prices have been for the past few years. Fuel price changes in the past ten years have more than compensated for the cost reductions resulting from more efficient use of our fuel. ---PAGE BREAK--- 13 The chart above shows the climb in diesel fuel prices over the past few years. Please note the price was less than $1.00 per gallon in FY1998. Availability of funds to replace vehicles with fuel efficient vehicles has been significantly limited in the past. The fuel use reduction from FY1998 to the present is primarily the result of upgraded technology in terms of fuel efficiency. Tight budgets and fund shortages reduce the speed at which we can bring newer fuel efficient vehicles online. Brentt Ramharter has developed a finance model that pending revenue streams, may enable us to speed up the rate at which older inefficient vehicles are replaced. Growth has had a huge effect on fuel use. As more areas are annexed, services must be provided to these outlying areas. Police, Fire, Public Works, and the Parks Departments are impacted immediately with each new annexation. Annexations result in almost all Departments and Divisions traveling greater distances more frequently. Please see the chart below. ---PAGE BREAK--- 14 The graph above depicts the growth of Missoula in terms of Street miles. 2008 data was not available at the time of this writing. Notice the increase of approximately 119.9 miles of streets from 1998 through 2007. This is a 36 percent increase in street miles. The City of Missoula has grown enormously in the past 10 years. This translates to more lane miles of streets to be maintained and repaired; more sewer lines; more people to serve; more fires and emergencies; more crime and a larger area to patrol. Similar growth patterns have taken place in open space and parks land. The graph above shows the growth in terms of park and conservation land in acres. Weather is a significant portion of this challenge. Prolonged periods of cold weather or large quantities of snow fall devastate the fuel budget. Snow fall and snow fall patterns increase vehicle ---PAGE BREAK--- 15 usage in nearly every department and division. As soon as temperatures reach 32 degrees, the street sweepers will be put into operation. There are winter days when City crews are plowing and sanding in the morning and sweeping up the sand in the afternoon. Police and Fire activities increase with winter weather conditions and the corresponding accidents and traffic issues. Parks Department and Traffic service vehicles respond to clear sidewalks and bridges. Several years of zero based budgeting have forced Departments and Divisions to account for each gallon of fuel used. Some Departments and Divisions have already trimmed most or all of the excess fat out their fuel budgets and will now have to look at trimming out the lean muscle portions of their fuel budgets. The following charts depict the fuel information that will be valuable to each Department and Division in meeting the fuel reduction goals. To reduce the data to a comprehensive level, several of the small fuel user groups have been combined into a category called Fleet Services The graph above shows the unleaded fuel use in gallons for the Fleet Services and Engineering Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet the Resolution 7375. ---PAGE BREAK--- 16 The graph above shows the unleaded fuel use in gallons for the Police Department. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the unleaded fuel use in gallons for the Fire Department administrative vehicles. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. ---PAGE BREAK--- 17 The graph above shows the unleaded fuel use in gallons for the Building Inspection Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the unleaded fuel use in gallons for the Street Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. ---PAGE BREAK--- 18 The graph above shows the unleaded fuel use in gallons for the Vehicle Maintenance Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the unleaded fuel use in gallons for the Traffic Services Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375 ---PAGE BREAK--- 19 The graph above shows the unleaded fuel use in gallons for the Wastewater Treatment Division. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the unleaded fuel use in gallons for the Cemetery Department. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. ---PAGE BREAK--- 20 The graph above shows the unleaded fuel use in gallons for the Parks Department. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the unleaded fuel use in gallons for the Parking Commission. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. ---PAGE BREAK--- 21 The graph above shows the total unleaded fuel use in gallons for the City of Missoula. The FY 2011 bars indicate the unleaded fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the total diesel fuel use in gallons for the City of Missoula. The FY 2011 bars indicate the diesel fuel quantities in gallons that will be needed to meet Resolution 7375. ---PAGE BREAK--- 22 The graph above shows the total unleaded and diesel fuel use in gallons for the City of Missoula. The FY 2011 bars indicate the unleaded and diesel fuel quantities in gallons that will be needed to meet Resolution 7375. The graph above shows the vehicle use in miles for the Fleet Services vehicles. Fleet Service vehicles is a grouping Departments and Divisions that are very small or micro fuel users. ---PAGE BREAK--- 23 The graph above shows vehicle use in miles for the Engineering Division, Police Department, and Building Inspection. The graph above shows the usage rates in miles for the Street Division, Vehicle Maintenance Division, and Traffic Services. Please note the Street Division Usage is calculated in hours. ---PAGE BREAK--- 24 The graph above shows the usage rates in miles for the WWT Division, Parks and Recreation, and the Fire Administration Vehicles. The graph above shows vehicle usage in miles for the Parking Commission and the usage rate in miles and hours for the Cemetery. ---PAGE BREAK--- 25 Please note the data above is taken from Computerized Fleet Analysis (CFA) vehicle fueling records. The data to follow is taken off of fuel billing records. Any differences are the result of sold, transferred, salvaged vehicles or different end of period closing dates. Where were we in FY2007 and Where do we need to be in FY 2011? The three charts below show the total gallons of fuel purchased in FY 2007 and the amount of fuel that will be required in FY2011 to meet the 10% fuel reduction per Department and Division. Micro Quantity Fuel Users Medium Quantity Fuel User Chart Large Quantity Fuel Users Chart ---PAGE BREAK--- 26 Fuel Saving Strategies for Individual Departments This section explains the strategies and actions that individual Departments and Divisions have taken or may need to implement to meet the requested 10% fuel reduction. Police Department FUEL USAGE REDUCTION PLAN DATE: May 18, 2009 Prepared by Mark Muir Chief of Police The Police Department has examined it fuel usage practices and while recognizing that much of the demand for fuel is not within the control of the department, we have identified some best practices that we believe will help achieve close to our share of the 10% fuel savings. The most important factor we have identified is the need to promote the philosophy of fuel savings to all our employees and encourage the culture of looking for ways to reduce consumption without sacrificing our important service to the community. PATROL DIVISION Historically, within the Patrol Division (which is our largest fuel user), there has been an increasing number of miles driven due to higher numbers of calls for service and the expanding boundaries of the city limits brought about by annexing detached segments of the valley floor. We have identified a number of operational changes and equipment improvements that we believe will contribute our share of the fuel savings. ---PAGE BREAK--- 27 Our fleet replacement practices have been steadily improving the fuel efficiency of our fleet, helping to offset the increases in miles driven. Our most recent purchases of Dodge Chargers appear to indicate an 8 - 10% improvement in MPG is possible for those cars over the Ford Crown Victoria. The Charger has a variable cylinder system to reduce cylinders when not needed. At this point with Ford dropping out of the Crown Vic in a couple years, continued movement to the Charger is advisable and should improve the fleet consumption. We have increased the number of within the traffic unit and gone to smaller engines on some of them. Keeping these as the major enforcement tool is an advantageous way to reduce idling patrol cars working traffic. Officers in the cars can concentrate more on response to calls and to working other moving violations while on patrol. We have started using a new patrol schedule which should allow for more instances of using duty cars (two officer patrols) – this in turn allows them to be sent to the more serious calls where they might normally need a back to respond in a second vehicle and frequently this is to outlying areas. Since we have been unable to secure a new police facility, we are moving forward with plans to move our patrol cars and the officers briefing quarters to the City Streets building. Officers will report to work there and the cars not in use will remain there where they will be more accessible to the fleet mechanics. This will cut down on fuel used for car shuttles for repairs, maintenance and moving cars to help with parking problems downtown. As a side note it will provide far greater availability for employee parking and reduce congestion in the parking lot at the PD. We are looking at prioritizing dispatches to reduce the number of trips back and forth across zones for low priority responses. We are also promoting increased use of mobile data terminals for report writing to keep officers trips back to the station minimized. This same technology combined with electronic ticketing systems will enable citation data to be sent back to the station and court system without trips to deliver them. Patrol is also using our new UTV to patrol in areas where the cars are not practical nor as welcome. During the summer months four of our officers park their cars and ride bicycles and another is routinely assigned foot beats. All officers will be encouraged to spend some time each shift out of their car in community policing activities. DETECTIVES The Detective Division has experienced similar improvements in vehicle gas mileage through fleet replacement and now have added three hybrid vehicles to further improve those numbers. The cars being driven the most miles are being assigned based on fuel consumption to achieve savings. Detectives vehicles are frequently counted on to be used for out of town training and the most fuel efficient vehicles will be provided for those needs across the department. We've examined the costs and efficiencies of eliminating take home vehicles for the detectives and found that if we were to go to a stricter on-call program we would offset any fuel savings with labor costs and other inefficiencies. Having specific detectives on call 24/7 instead of just on weekends, would save about 700 gallons of fuel each year, but would lead to nearly $10,000.00 in increased on call pay to detectives. The present system is working very well and provides us the availability of a large detective response in timely manner when needed. ---PAGE BREAK--- 28 Detectives will also begin doing the intake reports for felony crimes that are reported at the station. This will eliminate officers being called back into the station to take these reports and then having other officers cover their patrol areas while doing the intakes. This is another fuel savings for the Patrol Division and more efficient as well. ADMINISTRATION Our volunteers are now driving a hybrid SUV for doing abandoned vehicle checks and errands around town. The new replacement for the Chief's car is also a hybrid sedan and both allowed for some less efficient surplus cars to be pushed out of the fleet. The training unit will do better coordination for out of town training travel and arrange for the most fuel efficient vehicles that suit the travel. This will generally be detective and administrative vehicles. Efforts will also be made to host more schools locally and reduce the need for as many out of town trips to accomplish our training needs. Another step being taken is the better coordination of supply purchasing to eliminate multiple trips around town and using the hybrid SUV to make those trips practical. We are looking at ways to utilize our new website to establish an on-line reporting capability that would allow citizens to save their fuel by not coming to the station to make reports and also cut down on the low priority responses police officers have to make to residences and businesses around the community. We are well on our way to meeting the goal of a 10% reduction of energy and will continue to emphasize those goals to our employees. The Public Works Departments and Divisions ENGINEERING DIVISION FY2011 GAS USAGE REDUCTION PLAN By: Kevin Slovarp, City Engineer  Laid off seasonal employee, Natalie Diefort, in the Utilities Section. City vehicle #587 is no longer being driven on a consistent basis by Engineering Division employees. This vehicle is now only used as a standby vehicle and is rarely used.  Swapped higher gas mileage vehicles to employees that log the most miles throughout the year.  Transfer out one of our lowest, if not the lowest, gas mileage vehicle in our fleet (#577).  Kevin is no longer taking his work vehicle home at night.  Engineering has added a newer vehicle (#512) to our fleet with better gas mileage than the transferred vehicle (#506). ---PAGE BREAK--- 29  Engineering inspectors have suspended taking City vehicles home during the winter months when the necessity to perform inspections to/from work/home is minimal.  Carpooling on inspections where two employees are required. Also carpooling to off-site meetings.  Meg Tretter is using a bicycle for some utility inspection work instead of using her work vehicle.  Plan to have the inspectors use more fuel efficient vehicles when performing snow inspections in the winter. Note: Current fuel billing reports indicate that the Engineering Division is meeting their 10% fuel reduction request at this time. Building Inspection By Don Verrue, Building Inspection Superintendent We propose to reduce our fuel consumption by planning daily inspection routes more efficiently. Inspection routes will be scheduled with the goal of driving the shortest distance between job sites and in a loop formation instead of crisscrossing back and forth through the city. We estimate that this policy will save us between 5 to 10% on fuel consumption. The impact on contractors because of this proposal: when contractors schedule inspection requests the previous day, they will need to be ready for the inspection by 9:00 am. If not ready when the inspector arrives on site, the inspection will need to be rescheduled for the next working day to eliminate the inspector from back tracking and using more fuel. There will be some exceptions such as electrical service change outs that need to occur on the same day and the importance of restoring power as soon as possible. In addition to these measures, the Building Inspection Division has reduced their fleet by selling on pickup to the Engineering Division. Note: Current fuel billing reports indicate that the Building Inspection Division is meeting their 10% fuel reduction request at this time. STREET DIVISION FUEL USAGE REDUCTION PLAN DATE: JUNE 1, 2009 (revision) Prepared by Brian Hensel, Superintendent Fuel reduction measures currently implemented: Approximately 6 month ago, I prohibited myself and foreman from driving City vehicles home. ---PAGE BREAK--- 30 All crew and management are required to limit and reduce unnecessary idling of equipment. Crew and management are required to car pool whenever possible and practical. We have a long standing policy of using the quickest and most efficient routes through the City for all operations. On-going upgrade of fleet by purchasing new more fuel efficient equipment. Planned fuel reduction measures: Purchase pressure gauges for all equipment and require daily checks to insure proper tire inflation. Upon completion of the normal sweeping schedule (July 31) reduce the sweeping crew from three sweepers to two. (We sweep Allied Waste access road, some State routes, and the Downtown district after July 31.) Service reductions: (if above measures are not successful) Street Division will no longer pick up Christmas trees from the drop-off sites at McCormick Park, The Fort, and Play fair Park for transport to Eko Compost. It is not economical for tandem axle dump trucks and loaders to haul Christmas trees from these sites when the public can drop the tees at Eko for free. Reduce the time frame for leaf collection. We will no longer respond to special requests for people who missed raking leaves out to the curb prior to the scheduled day. We have to start Area 1 leaf collection in late October to complete the entire City before appreciable snow fall. Unfortunately, not all the leaves have fallen by our start date. As a result, we will dedicate an extra week of leaf pick-up for Area 1 at the end of the season. Not performing the Reclamite (street sealing program) this year will eliminate a tremendous amount of sweeping and fuel consumption normally required to clean up sand. Abolishing the Reclamite program permanently would insure long term fuel savings. NOTE: Virtually every function of the Street Division relies on equipment and use of gas or diesel with diesel being the primary fuel. Further, our operations, budget, and fuel consumption are directly affected by weather conditions. Severe winter conditions have the most impact on operations, whereas frequent and heavy snowfall cause major taxing of resources. The opposite is true with poor weather occurring during spring, summer and fall, which curtails many maintenance activities, which may result in fuel savings. Obviously, no one can predict the weather and our fuel usage will fluctuate with the conditions. My goal is to maintain our current service levels and achieve a fuel use reduction. The options suggested above are an attempt to achieve that goal. If the measures are not successful our only choice is to further reduce services in all or part of our operations. Street Division resources are already stretched thin and current maintenance levels are falling behind every year. Further, the City continues to grow through annexation requiring increased travel time and additional work load. If drastic reduction in service is the only option beyond what I have proposed; I would like direction from Administration and Council on what services should be cut. Note from Vehicle Maintenance Superintendent: A large percentage of this fleet is composed of diesel fueled function specific equipment such as pavers, rollers, sweepers, and snow removal equipment. As a result it will be difficult to achieve a 10% fuel reduction in this fleet without impacting services. Please see the Street Division diesel fuel usage chart below. ---PAGE BREAK--- 31 Vehicle Maintenance Division FUEL USAGE REDUCTION PLAN DATE: May 28, 2009 Prepared by Jack Stucky, Superintendent 1. Travel has been reduced significantly. Budget reductions pertaining to purchasing surplus vehicles and equipment have reduced the need to transport or shuttle vehicles long distances. 2. The Vehicle Maintenance Superintendent is riding the bus and walking to and from work when possible. There may be conflicts as on call issues come up. This is a position that is on call 24\7. 3. Pickup and delivery of parts has been coordinated to reduce the number of trips. Several parts can be picked up in one trip as opposed to multiple trips. 4. Vendors that are willing to deliver parts in a timely manner are selected to provide parts. This reduces vehicle travel to and from parts outlets. 5. The fleet (along with all City vehicles) is being reviewed for low use vehicles. Vehicles that are not being used will be sold or transferred to fill a need somewhere else. At this time the, unit 715, a street sweeper that was converted to a flat bed with a lift gate, is being considered for sale. 6. Unit 707, the shop one ton service truck is not being used for parts runs with the exception of heavy parts springs, transmissions, etc. 7. The Vehicle Maintenance Division is culling the fleet for inefficient vehicles. The primary parts running truck and the facility maintenance truck will be replaced with hybrid or extremely fuel efficient vehicles. Unit 701, a Dodge Dakota is least fuel efficient and has comparatively high mileage. This unit will be moved up for an earlier replacement with a fuel efficient vehicle. 8. If and when clean air canisters or some other form of hydrogen assist becomes available for use on vehicles with computerized power trains, they will be implemented as funding allows. 9. Trips to City Hall are being coordinated with vehicle transports to reduce the number of trips and the number of vehicles making trips to and from City Hall. 10. The Vehicle Maintenance Division has carefully trimmed the fat out of fuel usage. Any further cuts will impact our ability to provide timely service to facilities and equipment users. WASTEWATER DIVISION ---PAGE BREAK--- 32 FY2011 GAS REDUCTION PLAN By: Starr Sullivan, Wastewater Superintendant Recent and implemented fuel reduction measures;  The Division began retiring gasoline fueled vehicles and replaced them with diesel fuel in accordance with the City's vehicle replacement schedule. This conversion was planned for improved efficiency of diesel fuel and to, at some point in the future, use bio-diesel. The most notable conversions were the collection system 1 ton support trucks. The collection system accounts for the majority of fuel use by the Division.  The Division is encouraging and in some instances requiring employees to carefully plan trips for improved fuel efficiency. This includes combining trips and carpooling to meetings and training.  The Division has purchased a hybrid truck for the Collections System Supervisor to use. This is a high mileage vehicle as the Collection System Supervisor must spend most of his time in the "field" driving from job site to job site. Future planned fuel reduction measures;  The Division is required by contract to provide a vehicle for staff on call. To reduce fuel costs for the on call vehicles The Division has been approved to move up the vehicle replacement schedule to replace at least two of these existing gasoline vehicles with more efficient hybrid vehicles.  The Division in cooperation with the Vehicle Maintenance Division will continue to replace existing vehicles with higher efficiency vehicles as budget and scheduling allow.  Special considerations  Some specialized equipment such as jetting trucks, vacuum pump trucks and emergency generators have a direct fuel consumption to service provided correlation. This equipment currently has little or no options to improve fuel efficiency without reduction of services provided. ---PAGE BREAK--- 33 The Chart above depicts the WWT Divisions consumption of diesel fuel. This division has moved away from unleaded gasoline (see WWT Unleaded graph on page 20) towards diesel fuel. This is evident in the drop in unleaded and the corresponding increase in diesel fuel. The intent is to run the 1 ton diesel field service trucks on bio-diesel. However, at this time a good clean source of bio diesel is not available locally. Note from Vehicle Maintenance Superintendent: There is some fuel saving potential to be had in replacing on call vehicles with fuel efficient hybrid vehicles. Logistical planning will also save some WWT fuel. However, to meet the full 10% fuel reduction the WWT Division may have to reduce some services. WWT has shown a marked improvement in fuel efficiency from Fy2007 to Fy2009. Parks Department FY2011 GAS USAGE REDUCTION PLAN  Parks Operations staff is no longer taking a work vehicle home at night, and in some cases not even when on call.  Parks Operations has swapped out two older vehicles for two mini trucks with much better mileage.  Aquatics Division has swapped out one older vehicle for one mini truck with much better mileage.  Carpooling to meetings/work site when two employees are required to attend.  Staff encouraged to walk or to ride bike to City Hall or meetings less than one mile away.  Try mail delivery 3 times a week rather than 5 during Oct-April or incorporate mail run with other errands at City Hall.  Using telephone or video conferencing as much as possible.  Parks Department has made and will continue to make an effort to “right size” the vehicle to the job. Parks fleet now includes ATV’s, UTV’s and mini trucks that perform operations that were at one time the function of less efficient pickup trucks.  Swapping or exchanging vehicles if option exists and does not impact desired work performance.  Some vehicles and equipment have been stored at in satellite areas closer to the worksite to reduce avoidable transporting of vehicles and equipment. ---PAGE BREAK--- 34 The chart above shows the reduction in the quantities of diesel fuel used by the Parks Department. Parks has shown a similar (see above page 21) improvement in the reduction of unleaded fuel purchased. This is significant in respect to 58% of the Parks fleet being composed of surplus purchased and “hand me down” vehicles and equipment. Note from Vehicle Maintenance Superintendent: Parks Department is currently (projected FY 2009 fuel usage) 4.5% below FY 2007 Fuel quantities. The Parks Department has made substantial fuel savings from FY 2004 through FY 2008. This is especially true in regards to unleaded fuel. The FY2005 unleaded fuel quantities compared to the FY 2008 quantities reflect a 7.23% reduction in unleaded fuel. It will be difficult for the Parks Department to continue reduce fuel without reducing services. Some of the recent positive changes Parks Administration has made will get them very close to a 10% reduction. Parks is currently showing a positive reduction in fuel consumption from Fy2007 through Fy2009. Missoula Fire Department FUEL USAGE REDUCTION PLAN June 12, 2009 Submitted by Michael L. Painter, Chief Fire Department Admin Staff Vehicles MFD's admin staff & maintenance division personnel are compiling specific mileage & fuel use records for all MFD admin staff vehicles for the period of FY07 through FY09 and may have additional recommendations to make when analysis of those records is complete. (A copy of that analysis will be provided to Vehicle Maintenance Supervisor Jack Stucky for inclusion in future updates of the City's fuel usage reduction plan.) Fuel Reduction Efforts – MFD Admin Staff Vehicles ---PAGE BREAK--- 35 11. Utilize fuel efficient admin staff vehicles for necessary travel when possible. (MFD recently added a Toyota Prius to our admin vehicle fleet.) Two least efficient MFD admin vehicles (2000 Dodge 3/4- Ton pickup 911; 2006 Ford F252 pickup 912) are not being taken home by on-call MFD admin personnel (Fire Marshal & Training Officer) and are used only as necessary in daily duties. 12. Coordinate station deliveries and other non-emergent travel to minimize number of trips and miles to substations. 13. Reduce use of admin staff vehicles in lieu of walking or car pooling when possible. 14. Schedule fire inspection routes in advance to reduce mileage and vehicle use. 15. Try to purchase parts & supplies from vendors who deliver. 16. Reduced use of MFD admin staff vehicles and replacing fuel-inefficient vehicles with more fuel- efficient units we believe will go a long way toward meeting our fuel reduction goals. 17. It will be difficult to reduce MFD's admin vehicle fleet without impacting services. During most business days all admin staff members may need to respond to requests for service which require a vehicle. Fire Department Emergency Response Vehicles MFD's admin staff & maintenance division personnel are compiling mileage & diesel fuel use records for MFD emergency response vehicles for the period of FY07 through FY09 and may have additional recommendations to make when analysis of those records is complete. (A copy of that analysis will be provided to Vehicle Maintenance Supervisor Jack Stucky for inclusion in future updates of the City's fuel usage reduction plan.) 1. Increase use of MFD's video conferencing system for meetings & training. 2. Reduce non-emergent trips by fire apparatus by coordinating station deliveries and other non- emergent travel. 3. Continue daily pre-trip checks to maintain efficient & safe apparatus. Continue regular maintenance schedule to maintain efficient & safe apparatus. Seek out more efficient diesel engine technology. 4. Given the increased street miles in the city, our increased call volume and expected reduction in fuel efficiency with the implementation of fuel emission standards, it will be difficult to meet our fuel reduction goals. Obviously, our primary mission is to respond in a timely fashion to emergency incidents. MISSOULA CEMETERY DEPARTMENT FUEL USAGE REDUCTION PLAN Date: June 10, 2009 Prepared by Douglas Waters, Director The Missoula Cemetery Department began a fuel reduction program several years ago (note Cemetery fuel usage charts) which has been very successful over the past several budget years. This past success of the Cemetery fuel reduction program requires a total amount of fuel reduction of 373 gallons of gasoline and diesel fuel by FY 2011. ---PAGE BREAK--- 36 The Missoula Cemetery will continue this successful fuel reduction program for FY 2010/2011 and on by doing the same thing we have been doing for years:  Continue to work with the vehicle replacement schedule to replace old equipment with more fuel efficient equipment/vehicles/mowers, etc. An example from the past would be replacement of trucks with utility carts, which are much more fuel efficient and less maintenance. Looking into the future would be equipment, vehicles and utility carts that are electric/other energy alternatives, etc.  Continue to reduce surplus equipment/vehicles that are not used very often. The Cemetery has reduced the number of vehicles to the bare essentials to perform job tasks. This year's surplus sale we reduced our vehicle fleet to two pickup trucks. This reduction has also helped the repair and maintenance budget line items. The Missoula Cemetery over the last several years has received over $125,000.00 to replace Care Fund money that was used to purchase surplus equipment. Some of these returned funds were used to purchase more efficient mowers, utility carts, etc.  Continue to reduce daily mileage by combining "part" trips, reduce mail pickups and drop offs at city hall; use a bicycle to get to meetings, city hall, etc. Reduce taking a city vehicle home by the director except when essential or an emergency. When seminars/classes/educational sessions are held out of Missoula, the Cemetery will make every effort to use a high mileage vehicle.  Continue to monitor vehicle usage looking for various fuel energy solutions. An example of this having a hydrogen system put on a mower to improve fuel mileage (it has not been very successful). Reduce idle time in vehicles, store high use vehicles inside during winter to avoid warm up, watch speed limits, etc. The Missoula Cemetery Board and Cemetery staff looks forward to working with the City Council and City Administration on this fuel reduction program. The benefits that the Cemetery has received over the past years have allowed budget money that would have gone for fuel to be used for major improvements in the Cemetery. These savings have made the Cemetery much more conservative in other areas that benefits city budget and the Cemetery. Fleet Services Vehicles FUEL USAGE REDUCTION PLAN Date: June 11, 2009 Prepared by Jack Stucky, V. M. Superintendent A 10% fuel reduction is less than 25 gallons per year for most of these small quantity fuel users. Most of these Departments have already met or surpassed the 10% fuel reduction. The Mayor’s office has met this goal through the use of two hybrid vehicles to replace traditional gasoline powered cars. The remaining Departments have reduced travel and scheduled activities to meet or exceed a 10% fuel reduction. Pending unforeseen obstacles, these small Departments should all successfully meet the requested 10% reduction in fuel by the end of fiscal year 2011. Missoula Parking Commission FY2011 GAS USAGE REDUCTION PLAN ---PAGE BREAK--- 37 Submitted by Anne Quest, Director June 16, 2009 General:  The Parking Commission has had and will continue to have a "no idle" policy while performing tasks during working hours for all Parking Commission vehicles.  The Parking Commission has a fleet of vehicles with a variety of capacities. It is a department policy to use the most appropriate vehicle for any given task and to be mindful to not use a vehicle that is over sized for the task.  Whenever the Parking Commission needs to replace a vehicle, we work closely with the Vehicle Maintenance Department to replace it with an energy efficient vehicle.  Staff members that live down the Bitterroot are encouraged to take advantage of MRTMA's vanpool program. One member is an active user of this alternative option. Maintenance Department:  The Maintenance Department will utlize the John Deere Gator for performing quick tasks around the downtown rather than utilizing one of the larger trucks.  Only the Maintenance Supervisor will take a work vehicle home at night and this policy will be reviewed before the FY2011 budget cycle.  Whenever possible, when there are several tasks to be done that the staff incorporate the concept of "trip chaining" rather than doing one task at a time.  The maintenance staff does not drive the 1 Ton truck much anymore and is stored at the Street Department.  When evaluating a lot, the maintenance staff will stop the vehicle, turn off the engine and survey the lot on foot rather than do so in the vehicle. Enforcement Officers  The officers are encouraged to park the scooters and walk their routes as often as possible depending upon such factors as weather, full staff, special events, etc.  The Parking Commission is looking into utilizing the chalk program with the new Cardinal Ticket Track upgrade which will allow the officers to target abusers rather than chalk every vehicle.  The Parking Commission is always open to considering more efficient enforcement vehicles while maintaining a high degree of safety but have not been able to find such a vehicle yet.  The Parking Commission has offered other departments to have our retired spare scooter i.e. the Cemetery which has allowed them the opportunity to use a smaller vehicle when doing tasks around the Cemetery.  When enforcing one of the parking lots, the officers will park the scooter, turn off the engine and walk the lot rather than drive through it and get out numerous times.