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SPECIAL REVENUE FUNDS R O A D D I S T R I C T 1 C i t y o f M i s s o u l a P a g e D - 38 Program Description This program encompasses a City-wide road district entitled “CITY OF MISSOULA ROAD DISTRICT NUMBER 1” designed to maintain the current level of service as provided to all city residents. An assessment will be established for the purpose of funding and/or financing costs associated with providing services including but not limited to: maintenance, repair, replacement, upkeep, installation, improvement, operational enhancement, construction, reconstruction, acquisition of right-of-way and/or implementation of measures required to maintain public health and safety or meet legal or regulatory requirements, and/or purchasing, replacing, and/or maintaining equipment, tools or vehicles used to carry out the functions described herein, and/or any other functions and/or labor, supplies, and/or materials necessary for management and maintenance of City-owned facilities, lands and equipments under the responsibility and care of the City of Missoula Public Works Department’s Street, Engineering, and Vehicle Maintenance divisions including but not limited to: streets, alleys, driveways, alley approaches, sidewalks, curbs and gutters, medians, boulevards, lighting, parking lots, support facilities, public amenities, storm water facilities, traffic control inclusive of traffic signals, signs, and pavement markings, and other public facilities located in the public right-of-way and/or within public easements; and providing for other matters properly relating thereto. The Street Maintenance Division has the responsibility for maintaining the convenience and insuring the safety of the public streets, alleys, and public rights-of-way for the use by the public. The Division provides for this responsibility by implementing programs for street cleaning; leaf pickup and removal; street patching and major maintenance; snow and ice control; storm water drainage facility maintenance; alley grading; reconstruction of streets; maintenance of state routes within the City; major street construction projects; and other projects for other departments and the community in general. City Strategic Goals & Department’s Implementation Strategy The City Administration established a set of Strategic Goals for city government. Listed below are the Administration’s goals, followed by the methods by which the Street Maintenance Division is striving to fulfill the Administration’s goals. This new city-wide road district is designed to insure that the following goals and objectives are met. Goal 1 – Organizational Management – Sustain and enhance our ability to be an efficient, effective, accountable, responsive and respected City Organization. Continue implementation of the first phases of the Maintenance Management System (MMS). Increase maintenance crews to compensate for annexations to improve and maintain service levels. Implement and use new maintenance management software for tracking all Street Division maintenance activities and developing preventive maintenance schedules for drainage on sumps and storm drain systems. Maintain City streets to the best of our ability, within the constraints of the budget provided. Goal 2 – Community Livability – As a community we promote a safe, healthy, economically and environmentally sustainable Missoula. Continue to seek cheaper alternatives for disposal and recycle of construction materials. Continue to seek better, more efficient and effective ways to serve the public. Maintain required temporary patching when necessary to insure public safety, especially during the colder months when permanent patching cannot be done. ---PAGE BREAK--- SPECIAL REVENUE FUNDS R O A D D I S T R I C T 1 C i t y o f M i s s o u l a P a g e D - 39 Provide sweeping and snow and ice control services on State routes and City streets to enhance public safety, clean air and water. Goal 3 – Community Involvement – We encourage citizen involvement and ownership in our community. Continue to readily accept requests for service, suggestions, and complaints from the public in an ongoing effort to improve our operations and maintain efficiency. Goals & Objectives During Fiscal Year 2011, the annual assessment for Missoula Road District Number 1 shall be allocated to mitigate costs associated with owner-occupied residential sidewalk, curb, and gutter installation when such improvements are ordered in by the City. Within three months of adoption of the Fiscal Year 2011 budget, the City Administration shall present to Council a plan for utilizing road district assessments on sidewalk, curb, and gutter installations. Continue to maintain and upgrade Division facilities and equipment. Manage construction materials stored at north side stockpile site. Seek to continue to upgrade older equipment in the inventory and look to incorporate more modern types of machinery into the Division. Increase maintenance crews to compensate for annexations to improve and maintain service levels. Continue to seek cheaper alternatives for disposal and recycle of construction materials. Continue to seek better, more efficient and effective ways to serve the public. Continue the facilities quality infrastructure maintenance, safety and risk management program by developing a Public Works Departmental administrative rule outlining when to hold the emergency and preventive maintenance debriefing meetings and who should be involved. Implement and use new maintenance management software for tracking all Street Division maintenance activities and developing preventive maintenance schedules for drainage on sumps and storm drain systems. Maintain City streets to the best of our ability, within the constraints of the budget provided. Maintain required temporary patching when necessary to insure public safety, especially during the colder months when permanent patching cannot be done. Crack seal the pavement of City streets. Patch back pavement where new curb and gutter is installed either on City projects or private developments. Maintain 5,000 storm water sumps and other drainage facilities including new South Missoula storm drain system. Maintain by contract for the Montana Department of Transportation routes within the City. Grade all unimproved alleys once a year for drivability and dust control. Respond to public requests for alley maintenance throughout year. Provide for cleaner air for Missoula, provide a longer life for drainage sumps and keep the City clean by maintaining a regular street sweeping program. Continue to use de-icer in lieu of sanding material and evaluate its effectiveness impacts. Provide sweeping and snow and ice control services on State routes and City streets to enhance public safety, clean air and water. Maintain and manage City annual leaf pickup program. Continue to evaluate use of alternative deicer products (such as Ice Slicer Elite®) for use when weather conditions reduce liquid magnesium chloride effectiveness. ---PAGE BREAK--- SPECIAL REVENUE FUNDS R O A D D I S T R I C T 1 C i t y o f M i s s o u l a P a g e D - 40 Budget by Object of Actual * Amended * Actual * Proposed Increase * Percent Expenditure Category FY 2009 FY 2010 FY 2010 FY 2011 (Decrease) Change Personal Services - $ - $ - $ - $ - $ Supplies - - - - - Purchased Services - - - - - Miscellaneous - - - - - Debt Service - - - - - Capital Outlay - - - 60,000 60,000 Total - $ - $ - $ 60,000 $ 60,000 $ * Budget created in FY11, therefore no information for prior years. FINANCIAL SUMMARY Budget by Object of Actual * Amended * Actual * Proposed Increase * Percent Expenditure Category FY 2009 FY 2010 FY 2010 FY 2011 (Decrease) Change Personal Services - $ - $ - $ 205,734 $ 205,734 $ Supplies - - - 65,726 65,726 Purchased Services - - - 5,943 5,943 Miscellaneous - - - 22,597 22,597 Debt Service - - - - - Capital Outlay - - - - - Total - $ - $ - $ 300,000 $ 300,000 $ * Budget created in FY11, therefore no information for prior years. FINANCIAL SUMMARY ---PAGE BREAK--- SPECIAL REVENUE FUNDS R O A D D I S T R I C T 1 C i t y o f M i s s o u l a P a g e D - 41 Title Actual Actual Actual Proposed FY 2008 FY 2009 FY 2010 FY 2011 STREET SUPERINTENDENT - - - 0.11 ADMINISTRATIVE SECRETARY - - - 0.11 STREET MAINTENANCE SUPERVIS - - - - STREET CONSTRUCTION SUPERV - - - - STREET SUPERVISOR - - - 0.11 STREET SUPERVISOR - - - 0.11 FINISH BLADE OPERATOR - - - 0.11 SECOND BLADE OPERATOR - - - 0.11 LABORER/OPERATOR - - - 0.66 SEASONAL OPERATOR - - - 0.06 SEASONAL OPERATOR - - - 0.06 SEASONAL OPERATOR - - - 0.06 SEASONAL OPERATOR - - - 0.06 SEASONAL OPERATOR - - - 0.03 SEASONAL OPERATOR - - - 0.03 OPERATOR - - - 1.00 TANDEM TRUCK OPERATOR - - - 0.11 TANDEM TRUCK OPERATOR - - - 0.11 TANDEM TRUCK OPERATOR - - - 0.11 TANDEM TRUCK OPERATOR - - - 0.11 LABORER/OPERATOR - - - 0.11 ANNEXATION REQUEST - - - 0.00 Total - - - 3.16 STAFFING SUMMARY