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REQUEST FOR PROPOSALS (RFP) TO DESIGN, PROCURE AND INSTALL PLAYGROUND EQUIPMENT AND FALL ZONE MATERIAL AT PINEVIEW PARK The City of Missoula (City) is requesting proposals to design, provide and install playground equipment and fall zone material in connection with Pineview Park, City project No. PR 09‐12 PPG. The City will select one Supplier to provide equipment and materials for the park as outlined in this request. SCOPE OF PROJECT This project consists of the design, procurement and installation of a playground system including fall zone material at Pineview Park located at 1010 Pineview Drive, in Missoula, Montana. Work is to include the design of a play system within the constructed play area boundaries, as well as the installation of commercial grade playground equipment, equipment footings, drainage materials, landing mats, and fall zone material. This project will be the final turnkey step in completing the overall Pineview Park Renovation project. Grading, curbing and drainage sumps have been installed in the existing 7983 square foot play area in preparation for playground installation. It is important that the design of the play system include the ability to expand the proposed play system within the existing play area. The funding source for this project is Special Improvement District 541. All equipment will be assembled and installed by the Supplier. Playground Suppliers shall provide a maximum of two designs for each Supplier represented for the park playground. The City of Missoula requires Suppliers to design a play system that meets or exceeds all current federal CPSC, ASTM, IPEMA standards and ADA requirements. The proposals shall include the costs of delivered play systems as designed, inclusive of the equipment structures, components, hardware, detailed technical installation instructions and maintenance & operations manuals from manufacturer. Questions concerning the bid should be directed to: David Shaw Missoula Parks & Recreation 600 Cregg Lane Missoula, MT 59801 406‐552‐6264 [EMAIL REDACTED] The City of Missoula shall be exempt for any liability for costs incurred by unsuccessful Suppliers in preparation of the proposals. ---PAGE BREAK--- DESIGN ELEMENT GUIDELINES & PLAY SYSTEM SPECIFICATIONS Suppliers should base their playground equipment designs on meeting all accessibility and safety standards as well as the guidelines & specifications listed in this RFP. Quality of equipment components, quality of design, play value, cost, and appropriateness to location and target demographic must be taken into consideration in the design of the play system. The total dollar amount allocated to the project is $102,000.00. Any proposals varying more than $3,000.00 from the budgeted amount in either direction will be rejected. Required Items: 1. All play system elements must meet and/or exceed all federal, CPSC, ASTM & IPEMA guidelines. 2. Play system must include engineered wood fiber fall zone material to required minimum depth over play area with subsurface drainage system, drainage fabric and all concrete footings installed per all federal standards. Note that curbing, grading, and drainage sumps currently exist for the play system. 3. Play system must include landing pads for all equipment as appropriate. Play System Features in Priority Order: 1. Provide a minimum of one structure designed for ages 2 to 5. 2. Provide a minimum of one structure designed for ages 5 to 12. 3. Provide one swing set which shall have minimum 2 swings for toddlers. 4. Other desired elements include: stand‐alone spinner element, transfer tubes, stand‐alone climbers, overhead slide track, spring toys, and digging toys. Preferred Play System Qualities: 1. All play system elements must demonstrate the highest level of durability in materials and finishes selected in consideration of child health and safety. 2. "Green" construction practices and materials are highly desired. Provide LEED or other green certification with the proposal. Montana manufactured or supplied materials are encouraged. 3. Structures and elements should be unique to the Missoula area. 4. Structures should provide a variety of built‐in activity panels and climbers. In the proposal, provide a list of the components proposed for the Pineview Park play system. Include structure and component model numbers, materials, color choices and recommendations, protective area requirements, target age ranges and developmental levels, target play type or activity, estimated lifetime of equipment including manufacturers warrantee and any other relevant descriptive information. Play system design shall safely fit in the playground area as shown on the site plans (Attachment Suppliers are encouraged to be creative in their designs and to maximize the role of unstructured play in their proposals. Suppliers may submit proposals from non‐traditional type playground structures, if desired, in whole or as components of the overall playground. ASSEMBLY/INSTALLATION AND INSPECTION The play system assembly and installation will be provided and managed by the Supplier. The Supplier must supply direct supervision from manufacturer or supply qualified and certified representative familiar with playground installation. All tools and equipment required to install play equipment shall be provided by the ---PAGE BREAK--- Supplier. The Supplier will be given sixty (60) calendar days to complete the proposed work. Working days will begin as outlined in the Notice to Proceed. It is the requirement of this RFP that Suppliers shall provide and pay for equipment installation. A representative of the Supplier is required to conduct a post installation inspection of equipment upon completion to insure the proper installation of the equipment. If not properly installed, modifications must be submitted in writing to the City and remedied immediately. Co‐inspection with the Supplier's representative of assembly and installation work will be conducted by the City following installation. The City will supply the punch list for final completion generated by this co‐inspection. The Supplier shall submit to the City the manufacturer's certification of compliance and warranty following punch list completion. Warranty: Upon completion of installation, the Supplier must provide documentation attesting the equipment has been installed meeting all specifications thereby warranted by manufacturer. Additionally, it is the Supplier's responsibility to provide to the City the manufacturer's warranty of installed equipment. COMPLIANCE All equipment must meet and/or exceed all federal, CPSC, ASTM & IPEMA guidelines. Documentation of compliance must be provided to the City with the Supplier's proposal. All equipment must comply with Americans with Disabilities Act (ADA). The designs submitted by the Supplier must incorporate either a transfer platform or ramp in each design when necessary. In accordance with MCA 49‐3‐207, Nondiscrimination Provision in All Public Contracts, the Supplier will ensure that hiring is made based on merit and qualifications and that there will be no discrimination based on race, color, religion, creed, political ideas, sex, age, marital status, physical or mental handicap or national origin by the persons performing the contract. The Supplier and any persons doing work on this project will be required to obtain registration with the Montana Department of Labor and Industry (DLI) except as listed in MCA 39‐9‐211. Information on registration can be obtained from the Department of Labor and Industry by calling 1‐406‐444‐7734. The Supplier is required to have registered with the DLI prior to submitting a proposal on this project. (“Bid Only” registration is available for out‐of‐state Suppliers.) All laborers and mechanics employed by Supplier in performance of this construction work shall be paid wages at rates as may be required by law. The Supplier must provide an original Certificate of Product Liability Insurance with City named as certificate holder for a minimum of $10,000,000 coverage. The contractor shall utilize the Montana Davis‐Bacon Wage Rates for Heavy Construction effective May 15, 2009 (Prevailing Wage Rates further described in construction contract). Highway Construction wage rates will not apply to this project. ---PAGE BREAK--- PROPOSAL SUBMITTAL AND CONTENT Sealed proposals must be submitted to Missoula City Clerk's Office by 5:00 pm MST, February 1, 2010 and must be addressed as follows: Proposal for City Project # PR 09‐12 PPG Pineview Park Playground Attn: Marty Rehbein, City Clerk City Clerk's Office 435 Ryman St. Missoula, MT 59802‐4297 Proposals must include complete drawings for each design, specifications and pictures for each component in designs and colors available. Proposals must include a bid price for each design presented. Bids must list the cost of the equipment, fall zone material and labor separately. The City reserves the right to reject any and all proposals with or without cause, and to accept proposals which it considers most favorable. All delivery, assembly, installation and supervision costs must be included in the proposal. Payment for equipment and materials will be sent within sixty (60) days after delivery and assembly/installation and invoicing of the play system. All proposal amounts shall be guaranteed for not less than sixty (60) days after the proposal submittal deadline date. Each proposal must be accompanied by a Certified Check, Cashier’s Check, or Bid Bond payable to the City of Missoula, Montana, in an amount not less than ten percent (10%) of the total bid amount. The successful Supplier shall furnish approved Performance and Payment Bonds, each in the amount of one hundred percent (100%) of the bid amount. Workmen’s Compensation, Comprehensive General Liability, and Transportation insurance and insurance certificates shall be provided by the successful Supplier. Successful Suppliers are required to comply with City of Missoula Business Licensing requirements. No proposal may be withdrawn within a period of sixty (60) days after the bid opening date. Prices shall include delivery f.o.b., freight paid by the bidder to the jobsite. The Supplier must submit Two hard copies and one electronic copy, on a CD, of the proposal to the address listed above. All Proposals must comply with the specifications and guidelines provided in this document. This solicitation is being offered in accordance with state statutes governing procurement and with MCA Ch. 18.4.301‐302 & 304. Accordingly, the City of Missoula reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate at the sole discretion of the City of Missoula. The City of Missoula is an EEO/AA, M/F, and V/H Employer. Qualified women, veterans, minority and handicapped individuals are strongly encouraged to submit proposals. Interested Suppliers are encouraged to sign up for automatic notifications and updates on this and other City ---PAGE BREAK--- projects by visiting www.ci.missoula.mt.us/bids. Click on the "Bid Notification" button in the upper right hand corner of the page to sign up. EVALUATION AND SELECTION PROCESS Proposals will be evaluated by a selection committee based on the following criteria: Criteria Points 1. ADA, ASTM, IPEMA & CPSC compliance Yes/No 2. Proposal addresses design guidelines and specifications 0‐25 3. Quality of design, play value and target demographic 0‐20 4. Quality and durability of equipment 0‐20 5. Uniqueness of equipment and "Green" materials/construction 0‐15 6. Reputation and reliability of manufacturer 0‐10 7. Overall quality of Proposal 0‐10 Maximum Points: 100 Following the review and evaluation of all RFP submittals, a Selection Meeting will be held at 3pm on February 16, 2010, in the Parks & Recreation Conference Room at 600 Cregg Lane, Missoula MT, 59801. This meeting will be open to the public. The selection committee will present their ranking, selection and justification at the selection meeting. The selection meeting will result in the selection of one proposed design or an appropriate short list of proposals. An interview may also be requested to aid in the selection of a Supplier. The award will be made to the qualified Supplier whose proposal is deemed most advantageous to the City, all factors considered. Unsuccessful Suppliers will be notified in writing as soon as possible. Respondents may review the full construction plan set for Pineview Park by visiting the Parks & Recreation offices during regular office hours. This RFP and Playground site plans will be made available to Suppliers via the City website, www.ci.missoula.mt.us/bids starting Monday, January 18, 2010. Any objections to published specifications must be filed in written form with the City Clerk prior to the RFP due date of 5:00 p.m. February 1, 2010. Martha L. Rehbein, City Clerk PUBLICATION NOTICE DATES: January 17, 2010 January 24, 2010 Missoulian