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Page 1 of 5 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR 5th/6th/Arthur/Maurice Safety, Intersection, and Circulation Improvement Project This Agreement made and entered into this day of 2010, in the City of Missoula, County of Missoula, State of Montana, by and between The City of Missoula, 435 Ryman Avenue, Missoula, Montana 59802, hereinafter referred to as "Owner" and WGM Group, Inc., 1111 East Broadway, Missoula, Montana 59802, hereinafter referred to as "Engineer." WHEREAS, the Owner desires to engage the Engineer to render professional services related to the project formation, design, construction observation, contract administration, and final period services for the above described project; and WHEREAS, the Owner has complied with state and federal procurement requirements regarding the selection of a professional engineer; and WHEREAS, the Owner desires to enter into an agreement with the Engineer as hereinafter provided, for the professional engineering design, construction observation and administration of the project; NOW THEREFORE, for and in consideration of the mutual promises and agreements set forth herein, the Owner and Engineer mutually stipulate and agree to the following provisions: I. Scope of Professional Services The Engineer agrees to perform professional services in connection with the project and will serve as the Owner's representative in those phases of the project to which this Agreement applies. Professional services to be provided by the Engineer are generally described as: final traffic analysis and report; environmental document preparation and coordination; final design, bid package, and advertising; and construction period services. The fixed scope of services for this Agreement are detailed in the Scope of Services, Attachment A and by this reference are made a part of this Agreement. II. Compensation A. Engineering services shall be billed on an hourly basis for actual work performed plus direct expenses with a maximum cost not to exceed $261,071 without the benefit of a supplement to this Agreement. These estimated costs are in accordance with the Professional Services Estimate, Attachment B and by this reference are made a part of this Agreement. B. payment for services will be made within 30 calendar days of receipt of the invoice and will be based on actual work performed and actual costs incurred during the billing time period. C. Final payment shall be made within 30 calendar days after all data for the entire work have been turned over to the Owner, and upon receipt by the Owner of notice from the Engineer that services have been completed in accord with this Agreement. D. The cost records and accounts pertaining to this Agreement will be kept and made available for inspection by representatives of the Owner for a period of three years after final payment. III. Period of Service This Agreement takes effect as of the date entered into listed above. The project design services performed by the Engineer will be completed in accordance with the attached schedule, Attachment ---PAGE BREAK--- Page 2 of 5 IV. Owners Responsibilities The Owner agrees to provide Engineer with all available information pertinent to the project and to perform the following services: A. Give thorough consideration to all reports, estimates, drawings, specifications, proposals, change orders, payment claims, and other documents presented by the Engineer and shall inform the Engineer of all decisions within a reasonable time. B. Hold all required special meetings, serve all required public and private notices, receive and act upon all requirements in the development of the Project and pay all costs incident thereto. C. Furnish legal, accounting, bonding and insurance counseling services as required for the project. D. Furnish the Engineer with a copy of any design and construction standards the Owner shall require the Engineer to follow in the preparation of Contract Documents. E. Accept full technical, administrative and legal responsibility for any Owner furnished test data, site data, record drawings, and similar items. V. Termination of Agreement This Agreement may be terminated as follows: A. If, at any time before the date of completion, one of the parties determines that the other party has failed to comply with any of the terms and conditions of this Agreement, the aggrieved party may give notice, in writing, to the defaulting party of any deficiencies claimed. The notice will be sufficient for all purposes if it describes the default in general terms. If the defaulting party fails to cure and correct all defaults claimed within a reasonable period to be specified in the notice, the aggrieved may, with no further notice, declare this Agreement to be terminated in whole or in part. B. If the Engineer is the defaulting party, it will thereafter be entitled to receive payment for those services satisfactorily performed to the date of termination. C. If the Owner is the defaulting party it will pay the Engineer for those services satisfactorily performed to the date of the termination. VI. Compliance with Laws The Engineer will abide by the provisions of the Civil Rights Act of 1964 which states that under Title VI, no person may, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. In accordance with applicable state and federal laws, the Engineer agrees that any and all hiring by them related to this Agreement shall be on the basis of merit and qualifications and there shall be no discrimination on the basis of race, color, religious creed, political ideas, gender, age, marital status, physical or mental handicap, national origin or ancestry, by persons performing this Agreement. Qualifications mean such abilities as are genuinely related to competent performance of the particular occupational task. VII. Conflict of Interest ---PAGE BREAK--- Page 3 of 5 The Engineer covenants that it presently has no interest and will not acquire any interest, direct or indirect, in the project, which would conflict in any manner or degree with the performance of its services hereunder. The Engineer further covenants that, in performing this Agreement, it will employ no person who has any such interest. The Engineer further covenants that it has not employed or retained any company or person, other than a bona-fide employee working solely for the Engineer, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona-fide employee working solely for the Engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. VIII. Opinions of Construction Costs In providing opinions of probable construction cost, the Owner understands that the Engineer has no control over costs or the price of labor, equipment or materials, or over the Contractor’s method of pricing, and that the opinions of probable construction costs provided are to be made on the basis of the Engineers qualifications and experience. The Engineer makes no warranty, expressed or implied, as to the accuracy of such opinions as compared to bid or actual costs. IX. Indemnification The Engineer and its officers and employees agree, to the fullest extent permitted by law, to indemnify and hold the Owner harmless from any damage, liability or cost (including reasonable attorneys’ fees and costs of defense) to the extent caused by the Engineer’s negligent acts, errors or omissions in the performance of professional services under this Agreement and those of the Engineer’s subconsultants or anyone for whom the Engineer is legally liable. The Owner and its officers and employees agree, to the fullest extent permitted by law, to indemnify and hold the Engineer harmless from any damage, liability or cost (including reasonable attorneys’ fees and costs of defense) to the extent caused by the Owner’s negligent acts, errors or omissions and those of his or her contractors, subcontractors or consultants or anyone for whom the Owner legally liable, and arising from the project that is the subject of this Agreement. The Engineer is not obligated to indemnify the Owner in any manner whatsoever for the Owner’s own negligence. X. Public Safety The Engineer shall not be responsible or liable for project safety, efficiency and/or adequacy of the Owner’s Contractor's plant, appliances, and methods or for any damage or injuries, which may result from their failure and/or improper construction, maintenance or operations. This indemnification includes damage to public and/or private property or improvements and/or injuries to any employees of the Owner, the Contractors and/or the general public that may be caused or contributed to by the activities related to the project. Project safety shall be the sole responsibility of the Owner's Contractor, the Contractor’s construction superintendents, designated safety officers, or a project safety officer designated and employed by the Owner. XI. Ownership and Publication of Materials All reports, information, data and other materials prepared by the Engineer pursuant to this Agreement are the property of the Owner, which have the authority to release, publish or otherwise use, in whole or part, information relating hereto. Any reuse by the Owner without written verification or adaptation by the Engineer for the specific purpose intended will be at the Owner's sole risk and without liability or legal exposure to the Engineer. XII. Independent Engineering Contractor ---PAGE BREAK--- Page 4 of 5 It is understood by the parties hereto that the Engineer is an independent engineering contractor and that neither its principals nor its employees are employees of the Owner for purposes of tax, retirement system, or social security (FICA) withholding. It is further understood that pursuant to Section 39-71- 401, MCA, the Engineer has obtained and will maintain at its expense for the duration of this Contract, coverage in a Workers' Compensation insurance program with either the State of Montana, a private insurance carrier, or an approved self-insurance plan in accordance with Montana state law for its principals and employees for the services to be performed hereunder. XIII. Governing Law This Agreement will be construed under and governed by the laws of the State of Montana. In the event of litigation concerning it, venue is the Fourth Judicial District in and for the County of Missoula, State of Montana. XIV. Insurance Engineer hereby certifies that it has and shall maintain during the time period of this Agreement, liability insurance in the minimum amount of $300,000 per occurrence and $1,000,000 annual aggregate, that includes liability for accidents occurring during delivery or at the delivery sites that are attributable to the Engineer or its agents' conduct. Engineer shall maintain, during the term of this contract, Professional Errors and Omissions Insurance in the minimum amount of $1,000,000.00 XV. Liaison The designated liaison’s for the Owner and Engineer are as follows: City of Missoula Attn.: Gregg Wood 435 Ryman Avenue Missoula, MT 59802 WGM Group, Inc. Attn.: Mark Bancale 1111 East Broadway Missoula, MT 59802 All notices and correspondence related to this Agreement shall be sent to the above listed individuals. XVI. Modification and Waiver This Agreement may not be modified, altered, or changed except pursuant to a written agreement signed by the parties hereto. A waiver of any term or condition of this Agreement or of any breach of this Agreement shall not be deemed a waiver of any other term or condition of this Agreement or any part hereof or of any later breach of the Agreement. Any waiver must be in writing. ---PAGE BREAK--- Page 5 of 5 W:\Projects\080117\Docs\Proposals\Final Design Phase\AGREEMENT FOR PROFESSIONAL ENGINEERING.doc XVII. Binding Effect This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the Owner and the Engineer respectively and their successors, assigns and legal representatives. Neither the Owner nor the Engineer shall have the right to assign, transfer or sublet his interest or obligations hereunder without written consent of the other party. XVIII. Severability If a part of this Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the day and year in this certificate first hereinabove written. Engineer: WGM GROUP, INC. 1111 East Broadway Missoula, Montana 59802 Date: Brent Campbell, President Owner: City of Missoula, Montana John Engen, Mayor Martha L. Rehbein, C.M.C., City Clerk APPROVED AS TO FORM: Jim Nugent, City Attorney ---PAGE BREAK--- Pl anning Surveying Engineering Design 3021 Palmer Street P.O. Box 16027 Missou l a, MT 59808-6027 Tel: [PHONE REDACTED] Fax: [PHONE REDACTED] ATTACHMENT SCOPE OF SERVICES January 22, 2010 Mr. Steve King, P.E. City of Missoula 435 Ryman Avenue Missoula, MT 59802 RE: 5th/6th/Arthur/Maurice Safety, Intersection, and Circulation Improvements Project Scope of Services for Final Design and Construction Period Services Dear Steve: WGM Group, Inc. (WGM) is pleased to provide the City of Missoula with the following scope of services for the above referenced project. This work generally consists of final traffic analysis and report; environmental document preparation and coordination; final design resulting in a bid package for construction advertisement; and construction period services. The purpose of this project is to address basic safety issues associated with a high volume of pedestrians, bicycles, and motor vehicles entering the University of Montana campus and passing through on U.S. Highway 12. The project will implement improvements on an interim basis until a long-term solution can be approved and funded. This project will seek to achieve the following goals and objectives. Maintain an appropriate level-of-service for an urban arterial/U.S. highway route for the current traffic volumes. Incorporate physical changes to the roadway to increase the safety, comfort, and convenience for all modes of the traveling public. Reduce out-of-direction travel on U.S. 12 and remove through traffic from campus. Provide an efficient and user-friendly entrance to the University. Accommodate multimodal travel (trucks, buses, cars, bicycles, and pedestrians). ---PAGE BREAK--- King January 22, 2010 Page 2 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc Update existing roadway facilities (signals, lighting, ADA accessibility, signing). The City of Missoula will fund the project locally through a Special Improvement District (SID), primarily assessed to the University of Montana. No federal funds will be used. However, the Montana Department of Transportation (MDT) may choose to contribute State funds. The process for design and approval of this project will closely follow MDT’s System Impact Action Process (SIAP). Meetings with MDT have led in the direction of a narrative Categorical Exclusion (Cat. Ex.) as the expected form of environmental documentation for this project proposal. Scope of Services WGM Group will provide the following scope of services. Environmental and Permitting Project Management and Coordination – Provide general project management and coordination with City, MDT, and University staff. This includes up to two meetings related to environmental analysis, documentation, and permitting. Research & Investigation – Request and compile supporting data from appropriate jurisdictional agencies. We are assuming that the project will not involve any wetlands, water bodies, or hazardous materials sites, and that no right-of-way acquisition will be required for project construction. The Environmental Assessment and Nationwide Section 4(f) Evaluation, and Finding of No Significant Impact prepared for the original 5th/6th/Arthur project will also be used as information sources for this Cat. Ex. Prepare Environmental Checklist – Prepare an Environmental Checklist according to the MDT systems impact process. Consult with MDT, City, and other jurisdictional agencies as appropriate. Identify required permits. Prepare Categorical Exclusion – Prepare a Group Categorical Exclusion in accordance with the Montana Environmental Policy Act (MEPA) and the MDT environmental review process. Coordinate MDT Review & Revisions – Coordinate appropriate review, revisions, and signatures by local funding agencies and MDT. Permits – Prepare Joint Application for Proposed Work in Montana’s Streams, Wetlands, Floodplains, and Other Water Bodies for floodplain permit and potentially for SPA 124 Permit and 318 Authorization dependent upon final project scope and activities. Coordinate with the floodplain administrator. A Storm Water Discharge Permit will also be required related to construction activity. The contractor will be responsible for preparing the Notice of Intent and ---PAGE BREAK--- King January 22, 2010 Page 3 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc Storm Water Pollution Prevention Plan for both city and state. Permit fees are not included in this estimate. Final Design & Construction Documents Project Management and Coordination – Provide general project management and coordination with City, MDT, and University staff. This includes up to six meetings to review the design layout and project plans as they are refined. Public Involvement – Attend up to four meetings with area stakeholder groups during the development of final design plans. Anticipate attendance at one Public Works Committee meeting and one City Council Meeting. In addition, coordinate, staff, and provide exhibits for one public meeting to solicit public comment at approximately the 30% design level and a second public meeting intended to present the final project design. Press releases, postcard notification, and meeting facilities to be provided by the City. Design Survey – Establish project survey control, rights-of-way, utility locations, and topographic mapping for design needs as follows. This work scope and associated fee assumes that the aerial mapping provided by MDT proves reliable for design purposes. WGM’s scope is intended to supplement the MDT survey, not to provide all new mapping. • Research county and MDT records as needed to confirm right-of-way in project area. Initial research indicates this will be based upon COS 5522 and MDT records. Field work and office support for the verification of COS 5522 and project right-of-ways. • Field work and office support to bring current survey and mapping control from Madison St. bridge project into the project area and tie to MDT survey control. • Field work and office support for the location of above- and below-ground utilities in the project area. One Call locators will be notified and field verified by WGM using existing MDT project area utility mapping. Additional utility mapping will be performed as necessary. Sanitary sewer invert elevations, especially in traffic areas, are not included in this scope. • Field work and office support for engineering and design mapping in the project area. It is anticipated that the four major project area intersections will be mapped, along with strip mapping along the west side of the park and the area north of 6th Street east of Arthur Avenue. • This survey scope of services does not include the design of new easements, the preparation of legal descriptions, or exhibits. This scope also does not include the setting of any new corner or right-of-way monuments or the preparation of a certificate of survey or other recording documents. Existing monuments in the improvement construction areas ---PAGE BREAK--- King January 22, 2010 Page 4 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc will be tied and their positions recorded per Montana law. Destroyed monuments will need to be replaced per Montana law. Geotech & Pavement Design – Prepare a geotechnical evaluation of the soils along the proposed lane widening west of the park to assist in determining materials specifications and pavement design parameters. Obtain pavement cores for stripping analysis and to determine existing pavement thickness in proposed milling areas. SK Geotechnical will assist WGM Group with this task. SK’s proposed work scope is attached. WGM will prepare the project pavement design. Right-of-Way Coordination – The majority of this project will be constructed within existing curb lines. No right-of-way acquisition is anticipated. WGM will identify project impacts at “Jeannette Rankin Park” (actually owned by MDT) and assist the City in coordinating with MDT. Right-of-way exhibits are not included. Utility Plans & Coordination – Identify utility conflicts and relocations based on record drawings, one-call locates, and meetings with the utility companies. Utility plans will be prepared for coordination purposes only. Subsurface utility engineering and relocation design are not included. Final Traffic Modeling and Operations Analysis – Update the preliminary traffic analysis and modeling to incorporate the following changes to the project configuration that have occurred since the last analysis was complete: Southbound right restricted to single lane on Arthur at 5th Northbound left (including calculation of traffic diversions) from Arthur to 5th Southbound traffic flow on Maurice Evaluate possibility of all-way stop at 5th and Maurice Longer yellow phase for bike box on southbound Arthur at 6th Prepare a simulation of the preferred configuration and determine average conditions for discussion in traffic report. Traffic Signal Warrant Analysis – Prepare a signal warrant analysis for the intersection of 5th Street and Arthur Avenue based on the criteria contained in the Manual on Uniform Traffic Control Devices (MUTCD). Include warrant analysis discussion in project traffic report. Crash Analysis –WGM Group has obtained traffic crash data from MDT for the time period starting June 30, 2002 and ending with the most current data available, approximately six years. A summary of the type, number, and location of crashes has been provided to MDT. Expand the crash analysis to include a discussion of existing crash trends and how these trends will be addressed by the proposed project. This discussion will be included in the project traffic report. ---PAGE BREAK--- King January 22, 2010 Page 5 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc Traffic Report – Summarize the project traffic volumes, capacity analysis, modeling, and crash analysis in a report for submittal to MDT in accordance with the Systems Impact Process requirements. Consistent with the methodology and approach to date, this report will address current traffic volumes only, and will be limited to analysis of the AM and PM peak periods. It is anticipated that coordination with MDT and response to one set of review comments will be necessary during the MDT review of the traffic report. Lighting Design – Perform lighting calculations to size fixture wattage, pole heights, arm spacing, etc. based on roadway classifications, MDT lighting standards, and City of Missoula lighting ordinance. A lighting analysis memo will be provided with lighting calculations and recommendations. Prepare final lighting design elements including service connections and metering, conduit and wiring layout, light pole locations, conduit fill and voltage drop calculations, and related quantities. HDR Engineering will assist with this element of the work. Traffic Signal Design – Design new traffic signals for the intersections of Arthur Avenue and 5th Street and Arthur Avenue and 6th Street. The intersection of Arthur Avenue and 6th Street is currently signalized, but it is anticipated that all signal equipment at this intersection will be removed and replaced with this project, with the exception of the traffic signal controller. MDT will provide some of the new signal equipment for these intersections. WGM will coordinate with MDT to ensure that the signal design is consistent with the equipment that they will provide. Signing and Pavement Markings – Inventory existing signs. Prepare design plans showing proposed signing and pavement marking configuration. Prepare signing and pavement marking details as necessary for the project. Identify signing and pavement marking quantities. Strom Drainage Design – Based on video inspections of existing storm drain pipes the existing concrete storm drain in the project area appears to be in good condition and will be used as the backbone for proposed drainage changes. Prepare hydraulic analysis and summary report for submittal to MDT. Measure invert elevations at all storm drainage structures that will be impacted by the project. Propose new inlet locations as necessitated by changes in curb line, particularly at new bulbouts, and prepare storm drain modification plans. Final Road Design – Prepare final design of all remaining project elements including horizontal and vertical alignments, typical sections, pay-quantity summaries, details, street plan & profiles, intersection grading, cross sections, channelization, truck turning, pedestrian crossings, bulb-outs, ADA ramps and appurtenances, and guardrail. ---PAGE BREAK--- King January 22, 2010 Page 6 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc Landscaping – Landscaping in the project area is already well established and most curblines will remain unaffected by project construction; therefore, landscaping design will focus on reseeding disturbed areas and be limited to preparation of a seeding spec. Specifications – Technical specifications will be based on the MDT Standard Specifications for Road and Bridge Construction (2006 Edition). Specifications and special provisions will be prepared for project specific items. Estimate – Prepare Engineer’s opinion of probable construction cost. Design Report – Prepare final design report documenting design criteria, assumptions, and decisions. QA/QC – WGM Principal Engineers and Construction Project Manager will review the design plans and contract documents for quality control. Agency Review Coordination – Coordinate as necessary with City, MDT, and UM staff during the design review phase. It is anticipated that there will be one design review meeting with all review agencies, to be held in Missoula. Final Plan Revisions – Make revisions to plans, specifications, and estimate based on comments received from reviewers at the City, the University, and MDT. Submit revised plans for one final review (no review meeting anticipated for this step). Address final comments without additional submittal/review. Contract Documents – Prepare final construction contract documents based on the Montana Public Works and City of Missoula standard contract documents. This consists of the complete Project Manual, which includes final plans, instructions to bidders, DBE requirements (if applicable), quantity sheets, bid proposal, addendum acknowledgement, prevailing wage rates, and EEO affirmative action requirements. Project technical specifications and special provisions will be based on the MDT Standard Specifications for Road and Bridge Construction (2006 Edition). Advertisement & Bidding – Assist City with advertising and bidding process, including preparing the advertisement text, plan distribution, bid question & answer, addendum, bid opening, and bid certification. WGM is assuming 20 half- size plan sets and project manuals for bidding. WGM is also assuming that the advertisement will be placed and paid by the City. One pre-bid meeting with contractors is included. Construction Services WGM Group, Inc. will provide construction administration services as the City’s representative. WGM Group, Inc. and its representatives are not responsible or ---PAGE BREAK--- King January 22, 2010 Page 7 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc liable for job site safety, efficiency, and/or adequacy of the contractor’s operations, production plant, appliances, and methods, or for any damage or injuries, which may result from their failure and/or improper construction, maintenance, or operations. This indemnification includes damage to public and/or private property or improvements and/or injuries to any employees of the contractor and/or general public that may be caused or contributed to by the activities related to the contractor’s activities. Project safety is the sole responsibility of the contractor and his or her representatives. This scope of services and estimated cost is based on an 3-month, 60 working-day construction schedule. Additional hours will be required if the construction work extends beyond the assumed construction schedule. Contract Administration – Contract award, pre-construction meeting, progress pay estimates, record keeping, utility coordination, submittal/shop drawing review, coordination of construction phasing and traffic control, coordination with City, MDT, and University staff, and change orders not requiring additional engineering design. Public Involvement – The contractor will be required to hold one neighborhood meeting, and contact affected landowners, emergency services, and the press prior to construction. WGM Group, Inc. will prepare a letter of intent and press release for the City’s distribution, attend the neighborhood meeting, assist with graphics, and be available to the contractor for meetings with landowners related to design issues. Construction Staking – Prepare construction staking plans, reference/set additional control, provide slope staking, storm drain staking, subgrade staking, curb/median staking, sidewalk staking. All layout of signing, striping, lighting, traffic signal, landscaping, and miscellaneous items will be the contractor’s responsibility, and approved by the engineer. Construction Monitoring – Field observation, review, and documentation of work progress, quantities, and compliance with the contract plans and specifications. Periodic contractor coordination meetings. This scope assumes one field technician for an average of 4 hours per day, one construction project manager for an average of one hour per day, and a licensed project engineer for an average of 2 hours per week on site. Full-time construction oversight is not included in this estimate. Construction observation for electrical items will be provided by HDR Engineering (see attached scope). Materials Testing – WGM Group, Inc. will coordinate independent materials testing by SK Geotechnical. Testing will be performed as called for in the specifications, up to the amount included in this estimate. ---PAGE BREAK--- King January 22, 2010 Page 8 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc Record Drawings, Contract Closeout, & Certifications – Final contractor payments, quantity documentation, punch list items, and record drawings documenting any construction changes. Record drawings will be provided electronically in MicroStation and PDF formats. MicroStation linework will also be exported into AutoCAD format for submittal to the City at both the final design and as-built stages. Additional Services Services not specifically described in the tasks above are not included. Additional services may include: • Revisions in the project scope, boundary, contract packages, addendum, and associated meetings due to amendments in the project scope. • Additional reviews, submittals, or revisions to the plans, beyond those specified in the scope of services above. • Restoration of lost or destroyed control monuments, or construction staking that is not the contractor’s responsibility. • Additional public meetings, mailings, or coordination, beyond those specified in the scope of services above. • Additional work and/or fees required for obtaining permits for construction, beyond those specified in the scope of services above. • Additional field observation and administration, beyond the anticipated project construction schedule of 60 working days. • Additional materials testing beyond the $11,142 budgeted for this project. • Change orders resulting in additional engineering design, survey, or field observation. • Additional services authorized by the Owner, which are not part of the basic services. Fee Estimate Our fees will be billed on a time and materials basis, with a total cost not to exceed $261,071 without a supplemental agreement. A detailed cost estimate is included as Attachment Fees are valid through December 2011. Fees will need to be adjusted if the construction phase does not occur until after 2011. Schedule WGM Group is available to begin this work immediately. We anticipate the design work scope will require approximately nine months to complete, with plans ready for bid advertisement at the end of September, 2010. As illustrated in the attached schedule, it is anticipated the University will wish to defer ---PAGE BREAK--- King January 22, 2010 Page 9 of 9 W:\Projects\080117\Docs\Proposals\Final Design Phase\Final Traffic EDoc Design and Construction Proposal.doc advertisement and bidding until the spring of 2011 so that construction can coincide with the University’s summer recess. Thank you for the opportunity to provide these services. Please feel free to call us at 728-4611 if you have any questions. Sincerely, WGM Group, Inc. Mark D. Bancale, P.E. Jeremy W. Keene, P.E. Senior Traffic Engineer Principal Engineer Encl. ---PAGE BREAK--- s GEOTECHNICAL - January 6, 2010 Mr Mark Bancale, P.E. WGM Group, Inc. 302I Palmer Street Missoula, Montana 59808 Via email: Dear Mark: Proposal Dl 0-0I Re: Proposal for a Geotechnical Evaluation, Proposed Author, and Maurice Street Improvements, Missoula, Montana As you requested on January 5, 2010, we are pleased to furnish this proposal for a geotechnical evaluation for the ahove reference project. We will furnish the services described in our Scope nf Services on an hourly and nnit cost basis in accordance with our Geoeral Conditions (copy attached) and current Schedule nfCharges. Based on our current understanding of the site couditions and assumptions stated, we project the cost to perfonn the g,otechnical evaluation will be approximately $5,140. We will begin work on the project following receipt of your written authorization. Current scheduling would pennit us to begin tile field work within one week after autilOrization to proceed. We anticipate the field work will take two days. Approximately three to fonr weeks will then be reqnired for laboratory testing and prellaration of the engineering report, unless there are delays due to circumstances beyond our control. We appreciate the opportunity to present this proposal. Ifyou have any questions, please contact us at your convenience. Sincerely, Kevin L. Dansie, PE Geotechnical Engineer Attachments: Proposed Scope of Services Signature Page General Conditions BILLINGS .26] 1 Gnbal AOiJd P.O. BOlt 80190 Billings, ,-IT 59106-0190 Lp [PHONE REDACTED] F [PHONE REDACTED] slcgeotechnica/.com M:ESSOULA IID·IJ Drlv;----- P.O. SOk J6123 l-,ls50ula, 59808-61.23 L-p [PHONE REDACTED] f' [PHONE REDACTED] ---PAGE BREAK--- WGM Group, Inc. Proposal DlO-OI Proposed Scope of Sel"Vices January 6, 2010 Page 2 Description of Project The purpose of the geotechnical evaluation is to assist WGM Group, Inc. (WGM) in designing a flexible pavement section, measurement of existing pavement thicknesses and in preparing plans and specifications for the Author, Maurice Improvements project. It is our uoderstanding the project will include milling and pavement overlay along 5'h, 6'1., ArUlUr, and Maurice Streets and roadway intersections near the University of Montana in Missoula. The project will also include widening the south bound lanes of Arthur Avenue from the intersectioo ofArthur Avenue and 6'1. Sh'eet, north to the Madison Bridge approach. The widening is required for the proposed single, north bound lane that will tie in to the existiog Madison Bridge center north bound lane, Based on our site visit, the proposed north bound lane will require approximately I to 6 feet offill to match the existing SOUUl bound roadway elevation. We have assumed the site is accessible to our truck-mounted drill rig and no towing or snow removal services will be needed. We have also assumed that WGM will coordinate access WiUl property owners or provide property owner conlact iuformatioo. Scope of SCI'vices We propose to provide 3 test borings to a depth of 10 to 15 feet along the proposed Author Street " widening alignment. We propose to conduct penelration tests in the borings to assist in evaluating bearing capacities of Ule subsoils and to obtain representalive samples for c1assificatinn. The penelratiou tests will be conducted at 2 1/2-foot intervals to a depth of IS feet. Some tube samples may be taken for laboratory strength and consolidation/swell tesling, If grouodwater is encountered, its depth will he recorded. A detailed geoteclmical evaluation as specified hy Montana Deparlmeot of Transporlalion (MDT) Activities 106 and 130 wiII not be performed for this project. In addition to the proposed borings, we propose to ohtain 10 to 12 asphalt pavemeot cores for analysis and measurement of existing pavement thickness. We propose to perform the asphalt coring activities during earlier moraing hours hetween 12:00 to 6:00 am to minimize traffic hazards. ---PAGE BREAK--- WGM Group, Inc. Proposal D10-0I January 6, 2010 Page 3 The soil samples will be returned to our laboratory and visually classified and logged by a geotechnical engineer. Some routine laboratory tesls may be conducted to assist us in evaluation of the strengUl and engineering property of the soils. We proposed to conduct the following laboratory tests: 8 moislme content 2 classification (Atterberg limits and sieve analysis) I Proctor 1 Ull"ee point California Bearing Ratio (CBR) lest After the field and laboratory tests have been completed, Ule results will be analyzed and discussed with you. A geotechnical engineering report will then be prepared. The report will address suitability of the soils to support the proposed fill and roadway, improvements to suhgrades (if necessary), rense of excavated material as backfill, recommendations for new fill placemenl and compaction. One electronic copy of the final report will be provided. Cost Estimate We. propose 10 furnish Ulese services on an hourly and unit cost basis in accordance with our currenl Schedule of Charges. Based on our current understanding of Ule site conditions and assumptions stated, we project the cosl to perfonn the geotechnical evalualion will be approximately $5,140. The actual cost may be 1110re,or less, but will not exceed this amount without additional authorization from you. A breakdown orihe estimated costs is provided below: Field Work Utility Clearance and Traffic Control Plan Drilling 3 soil borings Asphalt Coring and Patching Labomtory Testing (WGM and City of Missoula) Engineering Analysis, Final Report, Project Management Total Estimated Cost $ 315.00 $ 840.00 $ 945.00 $1,381.00 $ 200.00 $1.249.00 $5,140.00 ---PAGE BREAK--- January 4, 2010 . Mark Bancale, P.E. Project Manager PO Box 16027 Missoula, MT 59808 Wriler;s Dlrecl e-mail: Re: Sh/6'h/Arthur/Maurice Intersection and Circulation Improvement Project Dear Mark,' We have reviewed your request for the electrical design of the traffic signals on the 5th-6th- Arthur-Maurice Intersection and Circulation' Improvement Project. Our project understanding is that new traffic signals will be required at the 51h & Arthur . intersection and that the existing traffic signals at the 6th & Arthur wiil need to be retrofitted with the only piece of equipment being re-used is the traffic controller. It is assumed that as-built drawings will.be available in order. to retrofit the intersection of 61h & Arthur. . For the purpose of thi!> estimate, it is assumed that approximately ten luminaires will be required for street lighting purposes. Our general electrical engineering st:;ope of. work for this project is outlined below: • Design site visits as needed. • Develop red-line plan sheets. with detail drawings per MDT requirements. Prgvide red-line plan details of tni.ffic signal pole conduit and wire schedules, camera detector wiring schematics, and electrical material schedule per MDT requirements. • Provide red-line plan details of·street light pole wiring diagrams with watertight connector schedules, conduit and wire schedules, and material tabulation schedule per MDT requirements. . • Penorm lighting calculations to siZf;l fixture wattage,. pole heights, arm spacing, etc. WGM will provide the roadway classification(s) and traffic signal standards. No lighting analysis/measurements will be completed on the existing luminaires. A lighting analysis memo will be provided to support lighting calculations and recommendatipns. • Provide red-line plan details of utility service, including meter, disconnect, panel, lighting and signal controls. . • Calculate voltage drops and conduit fills fofspecified wire sizes. • Edit special provisions for lighting and traffic signal electrical specifications. • Coordinate with North Western Energy regarding new service and power line conflicts. . lion 1715 South Resorve Suito C Missoula, MT 59801·4708· Pholie: (406) 532·2200 Fax: 14051532·2241 \·....w/.hdrinc.tom ---PAGE BREAK--- 51h/61h/Arthur/Maurice Inlerseclion end Circulation Improvement Projecl . Page 2 (continued) January 4, 2010 • Coordination with WGM on pole and conduit locations. • Attend one Plan in Hand review to be held in Missoula. Our fee for the construction observation, construction engineering and administrative services portions required on the electrical portion of this project includes the following assumptions: o WGM will be responsible for the construction observation of setting the foundations, pull boxes, and trenching in conduit and installation of conduit; HDR will be available for technical support during this stage of the installation. We are assuming this portion to take one week with additional support requiring 4 hours/week. o HDR will be responsible for the construction observation of the setting of poles, fixtures, electrical wiring of cabinets, fixtures, poles, services, etc. Construclion observation notes for each day will be e-mailed to WGM. We are assuming that the construction of this portion will take one week with an observer. on location approximately 2 hours/day. o WGM will handle all the materials tabulation as well as all other required MDT and required Federal and State rep.orting information. All American Recovery and Reinvestment Act (ARRA) administration and required documentalion will be handled by WGM. o Electrical construction observation will be required for one week for the underground work (pull boxes, installation of conduit, etc.) and for one week for the new street lighting and signal installation (a total of 2 weeks of electrical construction observation). Our estimates of required observation time are based on past projects such as the 39th Street Electrical Construction Observation and Brooks South Russell Construction Observation. Our scope and fee does not Include the following: o Project drafting (completed by WGM). o Spotting of the luminaire poles. HDR will provide required spacing of luminaires based on lighting levels, and WGM will spot poles accordingly to reduce/eliminate conflicts as well as to provide the pole and luminaire schedules. o Light fixture selection (to be completed by WGM and the City). The design and special provisions will reflect the poles chosen. Design assumes that MDT standard traffic signals and luminaires will be used throughout the project. o Bid administration services. Our final deliverables to WGM are a set of red-lined plans, voltage drop calculations, conduit fill calculations, lighting analysis memo and calculations, cost estimate and edited special provisions. Additional lighting or electrical connections (such as landscape irrigation, etc.) would require an addition to this scope and fee. Our engineering fee proposal based on the scope of work outlined in this letter is $15,073.85. This fee reflects our 2010 Transmission and Distribution Rate Schedule. 1l0R ---PAGE BREAK--- 5th/6th/Arlhur/Maurice Intersection and Circulation Improvement Project Page 3 (continued) January 4, 2010 Please let us 1