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Program Category: 08 Project # 09 Project # 10 Project # Community Service CS-24 CS-14 CS-12 Yes No NA X Funding Source Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 General Fund 15,000 38,000 - 15,000 38,000 - - - Budgeted Funds Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 A. Land Cost B. Construction Cost - - - - - - C. Contingencies (10% of B) - - - - - - D. Design & Engineering (15% of B) - - - - - - E. Percent for Art of B) F. Equipment Costs 1000.321.431350.940 15,000 38,000 G. Other - 15,000 38,000 - - - Expense Object Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 Personnel Supplies Purchased Services (2,320) (2,320) (2,320) Fixed Charges Capital Outlay Debt Service - (2,320) (2,320) (2,320) - - Responsible Person: Responsible Department: Preparer's Initials Total Score Jack Stucky Public Works JS 42 Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: Funding this project will purchase and install some shop tools and hoists that will improve the efficiency of the shop operations. FY11 Purchase one on car brake lathe ($7,000), and one additional car and light truck movable tire hoist ($8,000). FY12 Purchase a six tower hydraulic lift system for large trucks ($38,000). Spent in Prior Years Spent in Prior Years Funded in Prior Years Project Title: City Shop Tools and Hoists Date Submitted to Finance 02/12/2009 Today's Date and Time 05/29/2009 8:55 Description of additional operating budget impact: ---PAGE BREAK--- Program Category: 09 Project # Community Service CS-12 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other X requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local X participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- X cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be X shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 3 5 15 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 2 4 8 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 1 3 3 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 2 4 8 plans? Total Score 42 Brake pulse has been an ongoing problem in City vehicles following brake jobs. This is specifically a problem in vehicles that may be involved in a high speed pursuit. This project will improve braking performance and enhance safety of everyone using City vehicles. We currently have to back log projects waiting for hoist to empty. We can reduce the amount of vehicle down time by adding a tire hoist for tire and brake work. Organizational Management, This portion of the strategic plan promotes being "efficient, effective and responsive". Quantitative Analysis Comments Please see support page. We can start taking advantage of the efficiency benefits associated with productivity as soon as this project is implemented. Although, this project is not an eminent safety concern, we do have mechanics working on vehicles while jacked up and on jack stands that would be much safer performing the same work on a hoist. Additionally on the car rotor turning promotes a high quality brake job that is a significant advantage to officers performing high speed pursuits. CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: City Shop Tools and Hoists ---PAGE BREAK--- FY10#: CS-12 ON CAR BRAKE LATHE DATA Project Cost $7,000.00 Total Labor Cost For Light Truck and Car Brake Work In FY 06. $7,071.00 Total Number of Hours Spent on Light Car and Truck Brake Jobs in FY06 162.92 Total Number of Brake Jobs On Light Truck and Cars In FY 06 86 Total Parts Cost For Light Truck and Car Brake Work In FY 06. 49497 Total Number of Jobs That Could Require Brake Rotors Turned 58.00 *Estimated Time Spent Transporting Rotors and Waiting For Returned Rotors. 87.00 Total Cost Per Brake Job to Turn Rotors (Out Sourced). 40.00 Estimated Cost of FY06 Out Sourced Rotors Turned $2,320.00 **Labor Rate Per Hour $18.45 Total Expected Savings Per Year Turning Rotors In-House $2,320.00 Total Expected Reduction In Vehicle Down Time In Hours $87.00 Total Payback Period In Years 3.02 *Conservative 1.5 hours per brake job. Current bargaining unit contracted rate. This would be substantially more using the shop rate. ****This project will be a significant enhancement for the Police Department. LIGHT TIRE AND BRAKE MOBIL HOIST DATA Project Cost $8,000.00 *Estimated Hours Needed for Light Car and Truck Jobs Requiring a Hoist in Fy06. 3,805.83 Total Number of Hoist Hours Available in FY06 3,107.00 Estimated Balance of Hours That A Third Hoist Could Have Been Used. 698.83 Projected Time Saving Using A Hoist 244.59 Total Expected Reduction in Down Time in Light Vehicle Hours 207.90 **Estimated Labor Cost Saving With a Third Hoist $4,512.69 *Based on Brake, Exhaust, Steering, Alignment, and Tire Repair Work Orders Fy06 Current bargaining unit contracted rate. This would be substantially more using the shop rate. Downtime figure is conservative, often swing shift brake jobs have to be down until the mechanic returns the next day.