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Program Category: 08 Project # 09 Project # 10 Project # Parks, Recreation and Open Space PR-24 Yes No NA x Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 Mountain Water Notes (revolving fund) 43,000 21,500 21,500 21,500 21,500 Other-TBD - URD or Other - 35,000 35,000 35,000 35,000 Prior Funding Parks FY09 M&I) 31,000 Prior Funding McCormick Park CIP 25,000 25,000 (Shelter) 68,000 81,500 56,500 56,500 56,500 31,000 Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost C. Contingencies (10% of B) D. Design & Engineering (15% of B) E. Percent for Art of B) F. Equipment Costs G. Other 102,800 122,600 93,600 - 31,000 102,800 122,600 93,600 - - 31,000 Note: Implementation required within 3 years. Funding will be spread over 5 years. Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Rob Thames Parks & Recreation BW 51 Project Title: Public Service Commission Mandated meter conversion Date Submitted to Finance Today's Date and Time 06/02/2009 10:27 Description of additional operating budget impact: Unknown at this time depending upon system and any leaking. Mountain Water indicated when the Fairgrounds converted to all meters, their system had so many leaks the bill jumped to over $9,000 per month. This caused them to abandon and shut down some of the fire hydrants due to so many leaks. OPERATING BUDGET COSTS Spent in Prior Years Funded in Prior Years REVENUE EXPENSE Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 According to PSC Order 6644G from the Public Service Commission, the City of Missoula and Mountain Water has been mandated to convert all existing Flat Rate (39) irrigated parklands to meters. The interim mandate allows for a three year plan. Parks & Recreation will be using existing Maintenance & Improvement CIP money from previous years for year one. Converting these systems will allow us to monitor the usage and mitigate code issues with Mountain Water. The first year that the systems are converted, the usage will be monitored, but the City will be charged a flat fee. This will allow us to identify leakage in those irrigation systems. Because of the age and condition of those systems, it is felt that there may be a lot of leakage in those systems, but is unknown. The worst case on repairing leaks on these systems is a total system replacement. It was suggested, in a meeting with City Parks staff, Mtn Water staff and contractors on 2/26/09, that by adding a master valve to the systems, would greatly reduce the amount of run time for that leakage in the system. This would only allow the leaks to occur while the system is running. This approach was supported by all present. The funds requested in this CIP are for years 2 and 3 and master valve installation. It should be understood that if the leakage is too severe, we will have to go beyond the master valve scenario. This does not include estimated cost to replace antiquated irrigations systems and build soil to appropriate porosity levels. It is estimated for sports fields @ $60,000 an acre and non sports fields @ $30,000 an acre. There are 224 developed acres. Spent in Prior Years ---PAGE BREAK--- Program Category: 10 Project # Parks, Recreation and Open Space PR-24 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other x requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local x participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- x cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be x shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 2 5 10 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 3 4 12 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 3 3 9 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 3 4 12 plans? Total Score 51 CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Public Service Commission Mandated meter conversion Environmental benefit - reduction in the use of water Metered systems will allow staff to measure amount of water per acre and determine best practices to keep a park green. Continue to use environmentally friendly maintenance practices and "Green Architecture" that conserve resources, use native plants and alternative and/or sustainable materials, minimize fertilizer and pesticide use, protect riparian areas, and include recycling when possible. Quantitative Analysis Comments Reduction in amount paid for water will provide savings to be used for other maintenance projects. Yes, mandated by PSC ---PAGE BREAK--- Program Category: 08 Project # 09 Project # 10 Project # Parks, Recreation and Open Space See PR-24 Yes No NA x Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 General Fund or Conversion 37,200 44,600 31,000 TIF/URD/Other Repairs 65,000 78,000 93,600 102,200 122,600 93,600 - - 31,000 Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost C. Contingencies (10% of B) D. Design & Engineering (15% of B) E. Percent for Art of B) F. Equipment Costs G. Other 102,200 122,600 93,600 - 31,000 102,200 122,600 93,600 - - 31,000 Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Rob Thames Parks & Recreation BW 51 CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Project Title: Mandated meter conversion Implementation According to PSC Order 6644G from the Public Service Commission, the City of Missoula and Mountain Water has been mandated to convert all existing Flat Rate (39) irrigated parklands to meters. The interim mandate allows for a three year plan. Parks & Recreation will be using existing Maintenance & Improvement CIP money from previous years for year one. Converting these systems will allow us to monitor the usage and mitigate code issues with Mountain Water. The first year that the systems are converted, the usage will be monitored, but the City will be charged a flat fee. This will allow us to identify leakage in those irrigation systems. Because of the age and condition of those systems, it is felt that there may be a lot of leakage in those systems, but is unknown. The worst case on repairing leaks on these systems is a total system replacement. It was suggested, in a meeting with City Parks staff, Mtn Water staff and contractors on 2/26/09, that by adding a master valve to the systems, would greatly reduce the amount of run time for that leakage in the system. This would only allow the leaks to occur while the system is running. This approach was supported by all present. The funds requested in this CIP are for years 2 and 3 and master valve installation. It should be understood that if the leakage is too severe, we will have to go beyond the master valve scenario. This does not include estimated cost to replace antiquated irrigations systems and build soil to appropriate porosity levels. It is estimated for sports fields @ $60,000 an acre and non sports fields @ $30,000 an acre. There are 224 developed acres. Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: REVENUE How is this project going to be funded: Funded in Prior Years EXPENSE How is this project going to be spent: Spent in Prior Years OPERATING BUDGET COSTS Does this project have any additional impact on the operating budget: Spent in Prior Years Description of additional operating budget impact: Unknown at this time depending upon system and any leaking. Mountain Water indicated when the Fairgrounds converted to all meters, their system had so many leaks the bill jumped to over $9,000 per month. This caused them to abandon and shut down some of the fire hydrants due to so many leaks. Date Submitted to Finance Today's Date and Time 06/02/2009 10:27 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---