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Program Category: 08 Project # 09 Project # 10 Project # Community Service PR-31 CS-23 CS-10 Yes No NA X Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 Prior Year CIP Carry forward-CIP 63,000 63,000 63,000 63,000 - - - - Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost C. Contingencies (10% of B) D. Design & Engineering (15% of B) E. Percent for Art of B) F. Equipment Costs 1000.321.431350.920 63,000 63,000 G. Other 63,000 63,000 - - - - Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Jack Stucky Public Works JS 40 Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: Funding this project will provide a chain link fence around the Central Maintenance Facility. This is a 7 foot high fence topped with three strands of barbed wire. Also included in this project is an automated pivoting entrance way gate next to the Street Division building. This fence will serve to reduce vandalism and theft to City buildings and equipment, and reduce the liability associated with people being injured on the equipment or stored materials. As the neighboring soccer fields are completed, this fence will become essential. Spent in Prior Years Spent in Prior Years Funded in Prior Years Project Title: Central Maintenance Facility Security Fence Date Submitted to Finance 02/12/2009 Today's Date and Time 05/28/2009 13:17 Description of additional operating budget impact: ---PAGE BREAK--- Program Category: 10 Project # Community Service CS-10 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other X requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local X participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- X cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be X shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 2 5 10 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 2 4 8 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 2 3 6 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 2 4 8 plans? Total Score 40 The purpose of this project is to preserve the City assets and resources at the Central Maintenance facility. This project supports and enhances all of the essential City services that rely on the Central Maintenance Facility. Organizational Management, this portion of the strategic plan promotes effective efficient management and sound fiscal management. Quantitative Analysis Comments See supporting documents. It is very important that this fence be in place prior to opening the soccer fields. The liability associated with kids playing on or around heavy equipment is significant. The sooner the fence is in the shorter the high liability exposure time. CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Central Maintenance Facility Security Fence ---PAGE BREAK--- CENTRAL MAINTENANCE FACILITY FENCE COST AND BENEFIT CONCERNS VANDALISM Vandalism is growing concern. This is primarily smashed windows in both facilities and vehicles. Vandalism in terms of damage to containers such as deicer tanks or oil tanks could be very expensive in terms of environmental clean up costs. THEFT Theft so far has been limited to fuel, battery, tires, and misc vehicle components. However, there is always potential for vehicle and equipment theft. A large percent of our heavy equipment (CAT, John Deere, Case) use common keys. Easy access to this equipment leaves the City of Missoula vulnerable to equipment theft. LIABILITY The Liability associated with people, (especially children) playing in, on, and around our facilities and equipment is huge. Not only is the equipment dangerous, there have been suits in other municipalities resulting from people being injured on material storage piles and from falling off of municipal structures. I have responded to several weekend calls from neighbors concerned about children playing on City equipment. Even without access to equipment keys, it is possible for children to drop loader buckets and backhoe booms on each other. GRAFFITI Graffiti is every where, however, it is a special concern next to the rail road tracks. We border the tracks on our South side. In addition to being unattractive, gang related, and damaging property, graffiti removal, is expensive in terms of both time and money. HAZ-MAT DUMPING There are increasing incidents of people dumping haz-mat materials in an effort to avoid the disposal costs. Should someone dump a truly toxic waste on City property, the cleanup expenses could be huge. TRASH DUMP Trash is often dumped at the Central Maintenance Facility. This usually happens at night. People dump their trash on our site to avoid having to pay dumping fees. The Central Maintenance Facility is located on the main road into the dump. This illegal dumping is increasing in frequency. Dumping off appliances such as refrigerators and old stoves is becoming more prevalent. The City then has to pay to remove the refrigerant and properly dispose of the old refrigerators. SECURITY Some of the equipment, vehicles, and tools stored at the Central Maintenance Facility have special security issues. Access to this special purpose equipment could present a significant public threat. Additionally, a fence will improve the safety of the workplace for City employees. The Central Maintenance Facility site location promotes a high frequency of transients and vagrants. Two years ago several street employees intervened to prevent a railroad security officer from being badly beaten. This year, we had a Police car wrecked chasing a suspect through the Maintenance Facility yard.