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Program Category: 08 Project # 09 Project # 10 Project # Parks, Recreation and Open Space PR-28 PR-23 PR-25 Yes No NA Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 General Fund ADA 5,000 General Fund 10,000 Donations 550 In Kind Labor HHPC 1,000 - - 11,550 5,000 Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost C. Contingencies (10% of B) D. Design & Engineering (15% of B) E. Percent for Art of B) F. Equipment Costs G. Other - - - - 11,550 5,000 Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Rob Thames Parks & Recreation KM 28 Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: In order to protect the site, effectively manage programs, and sustain the Moon-Randolph Homestead's spirit as a living place, it is vitally necessary maintain safe public access, and there is an immediate need to stabilize the root cellar. Initial assessment of the root cellar was completed in October of 2002, by Jason Lonski, Construction and Historic Preservation. At that time, the root cellar was in stable condition except for a small hole in the roof of the structure. From the report: "There is a hole approximately 2'x2' in size in the roof structure of the north half. It is currently covered up with some scrap tin, but this isn't preventing the infiltration of moisture." Because of the prolonged exposure to moisture, the root cellar's roof caved in the Spring of 2003, making the hole some 3 feet across. In order to temporarily repair the hole, HHPC volunteers with the help of the Montana Conservation Crew built a 10x12 wood frame to cover the hole of the root cellar roof. A protective tarp was also placed on top. Please refer to cost/benefit analysis for full stabilization of root cellar. CIP funds would go towards the full stabilization of the root cellar in order to secure the site, prevent any injuries associated with falling through or slipping on the sod roof of the root cellar, and restore the root cellar's original purpose as storage for food grown on the homestead. Spent in Prior Years OPERATING BUDGET COSTS Spent in Prior Years Funded in Prior Years REVENUE EXPENSE Project Title: Moon Randolph Date Submitted to Finance 03/10/2009 Today's Date and Time 06/02/2009 13:47 Description of additional operating budget impact: ---PAGE BREAK--- Program Category: 10 Project # Parks, Recreation and Open Space PR-25 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other x requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local x participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- x cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be x shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 1 5 5 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 3 4 12 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 1 3 3 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such - 4 - services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 2 4 8 plans? Total Score 28 Yes. It conserves the cultural heritage of the Moon-Randolph Homestead, while improving public access--including school tours. In a more immediate sense, repairs will allow for storage of food raised on the property, restoring the structure's original purpose. Yes: Community livability, historic preservation, food security and development on cultural, historical and recreation opportunities. Quantitative Analysis Comments Yes. The root cellar was an integral part of the property in its original capacity for food storage, and today an integral part of the history visitors to the property arrive expecting to see. Yes. The hole in the root cellar roof exposes the interior supports and walls to the elements and threatens even those parts of the structure not damaged by the initial collapse. Further delay will make necessary repairs more expensive and continue to restrict public access. There is a hole in the roof of the root cellar, approximately five feet in width, which creates a health and safety risk and is leading to further deterioration of the structure. CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Moon Randolph ---PAGE BREAK--- New caretakers are Andy and Joanna Smetanka This analysis was done in FY 2005 COST/BENEFIT ANALYSIS PROJECT NAME: Root Cellar Stabilization PROJECT SPONSOR: Parks and Recreation RESPONSIBLE PERSON: Caitlin DeSilvey, Caretaker DATE: The proposed root cellar stabilization at the publicly owned historic site in Missoula's North Hills will significantly improve the current state of the root cellar and enhance opportunities for public access and provide a foundation for further development for education, restoration and conservation activities at the Homestead. Project Details: Root Cellar Stabilization Project Budget: Moon-Randolph Homestead Estimate from Jason Lonski, Construction & Historic Preservation CIP/2009 INCOME: City of Missoula/CIP 10,000 In-kind labor/ HHPC 1000 In-kind/BFI 300 In-kind materials/local businesses 250 Total income 11,550 EXPENSE: Building rehabilitation Labor 3,380 Materials 5,430 Fees and permits 250 Sub-contracts 1,490 Admin/Oversight 1,000 Total expense 11,550