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RESOLUTION NUMBER A RESOLUTION AMENDING THE ANNUAL APPROPRIATIONS FOR THE CITY OF MISSOULA, MONTANA, AS SET FORTH IN THE FISCAL YEAR 2009 BUDGET AND CAPITAL IMPROVEMENT PROGRAM THAT INCREASES THE TOTAL CITY BUDGET BY $4,069,774. WHEREAS, the City Council of Missoula has deliberated on the Fiscal Year 2009 Budget and held various public hearings for public comment. WHEREAS, the Council of the City of Missoula, Montana has heretofore passed and adopted Resolutions #7363 and #7365, which resolutions set out the tax levy and appropriations in the final budget for the fiscal year 2009; and WHEREAS, MCA 7-6-4031 MCA provides for a budget amendment procedure to the final budget; and, WHEREAS, this budget amendment is necessary to primarily to recognize grants received during the fiscal year, incorporate on-going construction projects carried forward from fiscal year 2008 and amend certain debt service budgets to accurately reflect debt service payments; and WHEREAS, the City Council scheduled a public hearing on this proposed resolution; and WHEREAS, a public hearing was held on the 26th day of October, 2009 in order to receive public comment about increasing the overall appropriation authority. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Missoula hereby changes the appropriations in the FY09 budget to the respective funds identified herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Missoula, Montana: SECTION I That annual appropriations and transfers out for various departments of the City of Missoula, Montana for the Fiscal Year 2009 will be controlled and monitored for budgetary compliance at the fund level. SECTION II The fund balance greater than $2,800,000 shall be transferred to the City of Missoula's Capital Revolving Fund in the FY 2010 budget to be earmarked as provided in section 7-6-4134 MCA, for replacement, improvement and acquisition of property, facilities or equipment. SECTION III Generally accepted accounting principles (GAAP) require expenditures to be recognized in the fiscal year in which the goods or services are received. Previous fiscal year appropriations for incomplete improvements in progress of construction, or segments thereof entered into under contract or purchase order by the City, are hereby declared authorized appropriations provided they meet the following criteria: ---PAGE BREAK--- a. related financing was provided in the prior fiscal year; b. the appropriations were not obligated by year end; c. the purpose was not included, or rejected, in current budget financing or appropriations; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Missoula, Montana shall adopt the Capital Improvement Program for Fiscal Years 2009-2013. BE IT FURTHER RESOLVED that this resolution amends, supercedes and replaces City Council resolution 7365. PASSED AND ADOPTED this 26th day of October, 2009. ATTEST: APPROVED: Martha L. Rehbein John Engen City Clerk Mayor (SEAL) ---PAGE BREAK--- Exhibit A - FY 09 Budget Amendments Proposed Reference Budget Increase Expenditure Account Revenue Account Explanation New Grant Dollars or New Dollars 1 $10,000 2988.390.430265.350 2988.000.365024 District Bike Safety New Grant Received revenue in 2008 2 25,000.00 $ N/A 4060.000.365030 White Pine Park Donation-Zip Beverage Donation 3 46,330.00 $ 1000.300.420460.350 1000.000.331113 AFG Grant-Wellness/Fitness New Grant 4 180,484.00 $ 2988.390.402160.110 ICAC Grant-Police New Grant 5 59,378.00 $ 2988.390.420160.120 ICAC Grant-Police New Grant 6 72,180.00 $ 2988.390.420160.140 ICAC Grant-Police New Grant 7 23,484.00 $ 2988.390.420160.210 ICAC Grant-Police New Grant 8 41,400.00 $ 2988.390.420160.350 ICAC Grant-Police New Grant 9 77,444.00 $ 2988.390.420160.370 ICAC Grant-Police New Grant 10 $ 62,301.00 2988.390.420160.500 ICAC Grant-Police New Grant 11 35,589.00 $ 2988.390.420160.940 ICAC Grant-Police New Grant 12 552,260.00 $ See #4 thru ll 2988.000.331026 ICAC Grant-Police 13 71,548.00 $ 2988.390.420161.940 2988.000.331023 Training Simulator Grant New Grant 14 13,741.00 $ See #15, 16 2918.000.331027 JAG IV Grant New Grant 15 5,496.00 $ 2918.290.420173.350 see #14 JAG IV Grant New Grant 16 8,245.00 $ 2918.290.420173.210 see #14 JAG IV Grant New Grant 17 150,000.00 $ 2941.400.470406.700 2941.000.334157 FY08 Missoula Housing Authority Grant New Grant 18 383,700.00 $ 2941.400.470407.700 2941.000,334158 FY08 Human Resource Council Grant New Grant 19 27,000.00 $ 2941.400.470408.700 2941.000.334159 FY08 homeWORD Grant New Grant 20 27,000.00 $ 2941.400.470409.700 2941.000.334160 FY09 Grant New Grant 21 5,000.00 $ 1000.370.460439.360 1000.000.334121 UF DNRC Grant-Parks New Grant 22 100.00 $ 2242.340.430920.930 Cemetery Care Fund Undesignated Fund Balance 23 6,260.00 $ 2389.390.411810.700 Cable TV Franchise Fund Undesignated Fund Balance 24 35,812.00 $ 3100.390.521000.820 Sidewalk & Curb Warrants Undesignated Fund Balance 25 20,675.00 $ 3100.390.490300.610 Sidewalk & Curb Warrants-Principal Undesignated Fund Balance 26 300.00 $ 3200.390.510100.620 FY99 Sidewalk & Curb-Yearly Fee Undesignated Fund Balance 27 50.00 $ 3410.390.510100.620 FY02 Sidewalk Curb-Interest Undesignated Fund Balance 28 55,000.00 $ 3461.390.510100.610 FY08 Sidewalk Curb-Principal Undesignated Fund Balance 29 24,393.00 $ 3461.390.510100.620 FY08 Sidewalk Curb-Interest Undesignated Fund Balance 30 300.00 $ 3512.390.510100.620 SID 512 Debt Service Fee Undesignated Fund Balance 31 340.00 $ 3513.390.510100.620 SID 513 Debt Service Fee Undesignated Fund Balance 32 1,764.00 $ 3514.390.510100.620 SID 514 Debt Service-Interest Undesignated Fund Balance 33 81.00 $ 3515.390.510100.620 SID 515 Debt Service-Interest Undesignated Fund Balance 34 667.00 $ 3517.390.510100.620 SID 517 Debt Service-Interest Undesignated Fund Balance 35 286.00 $ 3518.390.510100.620 SID 518 Debt Service-Interest Undesignated Fund Balance 36 799.00 $ 3519.390.510100.620 SID 519 Debt Service-Interest Undesignated Fund Balance 37 250.00 $ 3532.390.510100.620 SID 532 Debt Service-Interest Undesignated Fund Balance 38 2,602.00 $ 3533.390.510100.620 SID 533 Debt Service-Interest Undesignated Fund Balance 39 1,891.00 $ 3536.390.510100.620 SID 536 Debt Service-Interest Undesignated Fund Balance 40 300.00 $ 3540.390.510100.620 SID 540 Debt Service-Fee Undesignated Fund Balance 41 351,723.00 $ 4453.280.430262.930 4453.000.381030 FY09 S/C Construction Bond Bond Proceeds $599,687.51 in FY10 42 379,822.00 $ 4454.280.430262.930 FY10 S/C Construction Bond Bond Proceeds none 43 2,475.00 $ 4536.390.510100.930 4536.390.381030 SID 536 Lincolnwood Sewer Bond Proceeds $10,000 DNRC FY09, BP FY07 44 218,750.00 $ 4541.390.510100.940 4541.000.381030 SID 541 Pineview Park Bond Proceeds $702000 BP in FY10 45 72.00 $ 4544.390.510100.930 Miller Creek Mitigation Fund Undesignated Fund Balance 46 107,956.00 $ 4545.390.510100.930 Miller Creek Twite Construction Undesignated Fund Balance 47 10,696.00 $ 4944.390.510100.930 4944.000.381030 SID 544 Rattlesnake Sewer Collection Bond Proceeds none 48 145.00 $ 4945.390.510100.930 4945.000.381030 Phillips St Traffic Calming Bond Proceeds none 49 3,545.00 $ 6050.390.520800.353 Employee Benefit Plan Undesignated Fund Balance 50 126,754.00 $ 4546.390.510100.930 Miller Creek Malohney Construction Undesignated Fund Balance 51 2,430.00 $ 5381.330.490200.620 Lincolnwood Debt Service-Interest Undesignated Fund Balance 2,681,558.00 $ ---PAGE BREAK--- MISSOULA REDEVELOPMENT AGENCY FY09 BUDGET AMENDMENTS REVENUE ACCOUNT ACCOUNT DESCRIPTION ADJUSTMENT EXPLANATION 1 7385.000.311011.00 Front Street Tax Increment -43,300 TI Value came in below anticipated due to FNB requesting revaluation post demolition. 2 7386.000.383037.00 Transfers from URD II 1,413 Interest earned on Safeway Proj, transferred from Proj to Bond fund at US Bank. 3 7387.000.383014.00 Transfers From Debt Service Funds -1,907 Adjust for Assessed TI Value of Millsite. 4 7387.000.383016.00 Transfers from Millsite TIF 14,809 Transfer increment from Millsite fund per Brownfields RLF covenants. 5 7389.000.381009.00 Transfers In from Clearing 246,975 Amount required for FY09 annual debt service on Series 2006 $3.6M TI Bond 6 7390.000.311011.00 Tax Increment 169,019 Assessed TI Value came in higher than previous year. 7 7392.000.381009.00 Transfers In from Clearing -76,049 Adjust for Assessed TI Value/adopted mills and DS requirements. 8 7392.000.381025.00 Bond Proceeds $3.6M TIF -1,271,250 Amount budgeted to wrong account. 9 7392.000.381028.00 Bond Proceeds - Millsite 1,271,000 Correct account for Millsite Bond Proceeds; matches expenditures for Silver Park. 10 7392.000.383060.00 Transfers from Front St URD -4,330 TI Value came in below anticipated - admin transfer is estimated at 10% of increment. 11 7393.000.311011.00 Tax Increment 918,724 Assessed TI Value came in higher than previous year. Total Revenues 1,225,104 12 7384.385.470210.820 Transfers to Other Funds 14,809 Clear Millsite fund per Brownfields RLF note covenants. 13 7385.385.470210.820 Transfers to Other Funds -4,330 Front Street URD Valuations came in below estimate. 14 7385.385.470230.700 Grants & Contributions -38,970 Front Street URD Valuations came in below estimate. 15 7386.390.490200.620 Interest / Service Fees 1,250 Budget for US Bank Trustee fees 16 7387.390.490200.610 Principal -41,295 RLF Note amended to remove principal payment until 2022. 17 7387.390.490200.620 Interest / Service Fees 153 RLF Note amended, interest payment changed. 18 7388.390.490607.820 Transfers to Debt Service 100 Adjust Debt Service level in accordance with $3.6M Series 2006 covenants. 19 7389.390.490200.620 Interest / Service Fees -300 Adjust Debt Service fee to current amt. 20 7390.390.490601.820 Transfers to Other Funds -871,182 Valuation = adjusted revenue. Created separate accounts for debt amortization. 21 7390.390.490605.820 Transfers to Debt Service 246,975 Amt to transfer for Series 2006 $3.6M bond debt service. 22 7390.390.490606.820 Transfers to URD II Develoment 757,522 Amt remaining for development after Debt Service met for bonds & RLF note. 23 7390.390.490607.820 Transfers to Other Funds 35,704 Amt to transfer for Brownfields RLF Note debt service. 24 7392.385.460436.350 SAFETEA-LU Profesional Svs 63,739 Adjust amt per additional contracts & carryover. 25 7392.385.460436.930 SAFETEA-LU Improvements -85,408 Adjust amt per carryover from previous FY. 26 7392.385.470210.110 Salaries & Wages 4,978 Amend per final salaries adopted by Council. 27 7392.385.470210.140 Employer Contributions -1,450 Amend per final salaries adopted by Council. 28 7392.385.470210.350 Professional Services 69,337 Amend per request from City for additional funds for Admin services. 29 7392.385.470230.350 Public Works - Professional Svs 28,459 Amend per final revenues and projects. 30 7392.385.470230.845 Public Works - Contingency 277,954 Amend per final revenues and projects. 31 7393.385.470220.845 Acquisition - Contingency 550,000 Amend per final revenues and projects. 32 7393.385.470230.700 Public Works - Grants -77,646 Amend per final revenues and projects. 33 7393.385.470230.845 Public Works - Contingency 249,987 Amend per final revenues and projects. 34 7393.385.470260.350 Planning & Mgmt - Professional Svs -200,000 Amend per final revenues and projects. 35 7393.385.470260.700 Planning & Mgmt - Grants -300,000 Amend per final revenues and projects. 36 7393.385.470260.845 Planning & Mgmt - Contingency 200,000 Amend per final revenues and projects. 37 7393.385.470270.700 Clearing & Demo - Grants 7,830 Amend per final revenues and projects. 38 7393.385.470270.845 Clearing & Demo - Contingency 500,000 Amend per final revenues and projects. Total Expenditures 1,388,216 excess of expenditures over revenues budgeted covered from unused fund balance