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xiii Schedule for preparation of the Capital Improvement Program (CIP) FY 2009-2013: Tuesday, February 5th CIP workshop at Senior Management Team Meeting. Wednesday, January 10th Issue press release inviting external organizations to participate in CIP process for City of Missoula FY 2009-2013. Work with Neighborhood Liaison to receive input from Neighborhood Councils. Sunday, January 13th Public announcement published in Missoulian. Friday, February 29th DEADLINE: For Departmental submission electronically of completed CIP forms for all internally generated projects, which includes any CIP request for equipment and rolling stock, to the Finance Office. DEADLINE: For Departments to submit timelines and project updates for FY 2008 CIP projects to the Finance Office. Friday, February 15th External projects submitted to the Finance Office will be distributed to the appropriate department to review, analyze and prepare a CIP request should one be required. Friday, February 22nd Departments turn in any revised CIP forms to Finance Office. Monday, March 10th 9:00-12:00 p.m. Mayor’s Conference Room CIP Budget Committee meets to review update forms on all funded CIP projects in FY 2008 to determine whether funding will be pulled and new forms need to be submitted. Thursday, March 13th 9:30 – 12:00 p.m. Mayor’s Conference Room Review their CIP requests with CIP Committee. Times: 9:30 am – Police; 10:00 MRA; and 11:00 Fire Friday, March 14th 1:00 – 4:00 p.m. Mayor’s Conference Room Review their CIP requests with CIP Committee. Times: 1:00 pm – Parks; 10:30 MPC; and 11:00 HR – ADA; Thursday, March 20th 9:00 – 12:00 p.m. and 1:00-2:00 p.m. Mayor’s Conference Room Review CIP requests with CIP Committee. Times: 9:00- MPC: 9:30 – Cemetery; 10:00 – HR; 10:30 – Public Works Friday, March 21st 9:00 – 12:00 p.m. Mayor’s Conference Room Review their CIP requests with CIP Committee Times: 9:00 – IT; Remainder of Public Works and review of key projects for Parks ---PAGE BREAK--- xiii Friday, March 28th 10:00 – 12:00 p.m. and 1:00 – 3:00 p.m. Mayor’s Conference Room CIP Budget Committee work session. Friday, March 28th Refer Fire and Police Department CIP project requests to the A&F Committee for review.* Friday, April 4th Refer MRA, Cemetery, Administrative Offices and External CIP Project requests to the A&F Committee for review.* Monday, April 7th 1:00-4:00 p.m. Mayor’s Conference Room CIP Budget Committee work session to make final decisions and recommendations. Wednesday, April 9th A&F Committee review CIP requests from Fire and Police Departments. Friday, April 11th Refer Public Works Department CIP requests to the A&F Committee for review.* Wednesday, April 16th A&F Committee review CIP requests for MRA, Cemetery, Administrative Offices and External CIP Project requests Friday April 18th Refer Parks Department requests to the A&F Committee for review. Wednesday, April 23rd A & F Committee reviews CIP requests from Parks Department. Wednesday, April 30th A & F Committee reviews CIP Tickler List. Wednesday, May 7th A & F Committee reviews CIP Tickler List. (*Note: CIP Project Referrals to the A&F Committee are tentative for the dates suggested. Departments will receive confirmation of date and time prior to their review.)