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Program Category: 08 Project # 09 Project # 10 Project # Wastewater Facilities WW-02 WW-04 Yes No NA X Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 Sewer Revenue Bond 600,000 6,100,000 600,000 600,000 6,100,000 - - - 600,000 Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost 5,360,000 - C. Contingencies (10% of B) - 536,000 - - - D. Design & Engineering (15% of B) 600,000 804,000 - - - E. Percent for Art of B) F. Equipment Costs G. Other 600,000 6,700,000 - - - - Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Starr Sullivan Public Works CJK 40 Project Title: Wastewater Facility Headworks Replacement Date Submitted to Finance 02/26/2009 Today's Date and Time 06/03/2009 15:35 Description of additional operating budget impact: OPERATING BUDGET COSTS Spent in Prior Years Funded in Prior Years REVENUE EXPENSE Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: The treatment plant headworks is the structure that receives raw wastewater from the collection system and mechanically removes inorganic debris for disposal. Replacement of this structure is recommended for the following reasons: 1. The headworks structure has been in service since 1984. This structure has a very corrosive environment and much of the infrastructure such as support beams, gratings and fixtures must be replaced within the next two years. 2. The 2001 Predesign Report for the Wastewater Treatment Plant Upgrade Identifies the headworks structure as the first process that will require an upgrade for future increase in design capacities. 3. The 2006 Montana Pollution Discharge Elimination System discharge permit requires the City to install influent flow metering by 2011. The current plant layout allows only for a less than desirable method of flow measurement. If flow monitoring is installed independently the costs are estimated at $50,000 to $80,000. 4. The 2007 Odor Assessment Report identifies the headworks as a high potential for odors. As public encroachment continues toward the treatment plant odor control will be required for this structure. 5. The mechanical screens inside the headworks are approaching the end of their service life and must be replaced within the next 5 years. Additionally, the treatment process would benefit with improved debris screening. Estimated costs for new screens is $750,000 to $1,500,000. A sewer rate increase will be required to fund the construction of a portion of this project. The last sewer rate increase was implemented seven years ago in January 2001. Until now, customer growth limited the need for further sewer rate increases. Spent in Prior Years ---PAGE BREAK--- Program Category: 10 Project # Wastewater Facilities WW-04 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other X requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local X participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- X cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be X shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 3 5 15 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 1 4 4 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 3 3 9 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 1 4 4 plans? Total Score 40 The influent flow meter portion of this project is required by the Montana Department of Environmental Quality as a condition of the MPDES discharge permit. CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Wastewater Facility Headworks Replacement Will improve protection of the environment. Wastewater operations are essential for continued sewer service to the community. This project fulfills obligations outlined in the Wastewater Facilities Plan and MPDES permit. Quantitative Analysis Comments No General Fund money will be used for the project. Project is a system upgrade.