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1 INVITATION TO BID Notice is hereby given that sealed bids will be received at the City Clerk's Office, City Hall, 435 Ryman Street, Missoula, 59802-4297 until 2:00 p.m., Monday, January 4 th, 2010 and will be opened and publicly read in the Mayor's Conference Room, City Hall at that time. As soon thereafter as is possible, a contract will be made for the following: Purchase of one Tandem Axle Combination Vacuum-Jetter Truck. Bidders shall bid by City bid proposal forms, addressed to the City Clerk's Office, City of Missoula, enclosed in separate, sealed envelopes marked plainly on the outside, "Bid for Wastewater Treatment Division (WWT) Tandem Axle Combination Vacuum Jetter Truck., Closing, Monday, January 4 th, 2010. Pursuant to Section 18-1-102 Montana Code Annotated, the City is required to provide purchasing preferences to resident Montana vendors and \ or for products made in Montana equal to the preference provided in the state of the competitor. Each and every bid must be accompanied by cash, a certified check, bid bond, cashier’s check, bank money order or bank draft payable to the City Treasurer, Missoula, Montana, and drawn and issued by a national banking association located in the State of Montana or by any banking corporation incorporated under the laws of the State of Montana for an amount which shall not be less than ten percent (10%) of the bid, as a good faith deposit. The bid security shall identify the same firm as is noted on the bid proposal forms. No bid will be considered which includes Federal excise tax, since the City is exempt there from and will furnish to the successful bidder certificates of exemption. The City reserves the right to determine the significance of all exceptions to bid specifications. Products or services that do not meet bid specifications must be clearly marked as an exception to the specifications. Vendors requesting inclusion or pre-approved alternatives to any of these bid specifications must receive written authorization from the Vehicle Maintenance Superintendent a minimum of five working days prior to the bid closing. The City reserves the right to reject any and all bids and if all bids are rejected, to re-advertise under the same or new specifications, or to make such an award as in the judgment of its officials best meets the City's requirements. The City reserves the right to waive any technicality in the bidding, which is not of substantial nature. Any objections to published specifications must be filed in written form with the City Clerk prior to bid opening at 2:00 p.m., Monday, January 4 th, 2010. Bidders may obtain further information and specifications from the City Vehicle Maintenance Division at (406) 552-6387. Bid announcements and bid results are posted on the city's website at www.ci.missoula.mt.us/bids. Martha L. Rehbein City Clerk Publish: December 13 th, 2009 December 20 nd, 2009 ---PAGE BREAK--- 2 CITY OF MISSOULA, MONTANA SPECIFICATIONS FOR ONE COMBINATION VACUUM, JETTER TRUCK GENERAL EQUIPMENT DESCRIPTION: The following specifications are for a Combination Vacuum Jetter Truck also referred to as a Vacuum Truck or Combination Truck. This unit will be replacing an International Truck with a Vac- Con VPD3616E Combination Truck. The vacuum truck in purchase should be very similar to the replacement truck in terms of operational capability. VENDORS SERVICE LEVEL: This should be considered one complete "Turn Key" unit ready for immediate use upon delivery. All items that vendor has selected “Meets bid Specs" shall be provided prior to processing documentation for payment. MANDATORY FUNCTIONS: Meets Does Not Specs Meet Specs The vacuum – jetter truck combination will play a major role in both the field and plant maintenance operations for the City of Missoula. Some of the functions this unit must be capable of are; Vacuuming out sludge, rocks, stones, gravel, grit, mud, and other debris from sewer lines, lift stations, storm drains, and facilities holding tanks; Responding to emergency spills and containment issues; Jetting and flushing out sewage lines and storm drains; Removing debris from sewage lines and storm drains with special tools such as root cutters and high pressure blast nozzles; Vacuum and jetting operations are often performed in heavy traffic. Visibility and safety in dense traffic will be mandatory. This unit will have to be capable of operating in a wide variety of environmental conditions. Operations will be performed in hot weather above 90 degrees, and extremely cold below zero temperatures. This equipment will have to function in steep and rolling terrain effectively without spilling, losing debris, or presenting safety concerns. All of the above items are basic functions of a vacuum combination truck and are mandatory. Please explain any exceptions on a separate sheet of paper. ---PAGE BREAK--- 3 Meets Does Not Specs Meet Specs DATE OF MANUFACTURE: It is the intention of the City WWT Division to purchase a new Combination Truck. This means current model year. with only delivery mileage. BASIC REQUIREMENTS: 24 hour delivery of Maintenance related parts and equipment. Repair oriented parts shall have a 24 hour shipping availability. All required lubricants shall be available from Montana lubrication suppliers other than OEM dealers. Only standard (SAE) or metric bolts, nuts, etc. will be allowed. APPLICABLE STANDARDS (All standards referenced shall be of the most current revisions.) Must meet the following standards: GOVERNMENTAL AND INDUSTRIAL: Federal Motor Vehicle Safety Standards Environmental Protection Agency (EPA) standards. State of Montana Motor Vehicle Code. Relevant Occupational Safety and Health Administration. Society of Automotive Engineers (SAE) SAFETY: Sound suppressed cab shall be standard and shall meet current OSHA standards for operator and spectator sound. All lighting must be located in such a fashion to enable operator to be visible in high traffic situations during both daytime and nighttime operation. Unit must be equipped with flashing LED lights that are visible for a minimum of 1,000 feet in all (360 degrees)directions. All belts, drive shafts, chains, and pinch points must be clearly marked and protective guards in place to prevent operator injury. ---PAGE BREAK--- 4 Meets Does Not Specs Meet Specs All steps, landings, walkways, and footholds must be covered with or made of non-slip materials. All hazardous areas or operations should be clearly labeled in such a fashion to make the operators aware of potential danger. Reflective Tape and or Reflectors that allow night visibility of no less than 500 feet. All steps, landings, walkways, and footholds including cab egress must have three points of contact, two hands and one foot or two feet and one hand secured at all times. This is an ergonomic fall protection mandatory concern. Wherever possible Hydraulic driven equipment is used in place of chains, belts, or shaft driven systems. A transmission lockout system must be provided to prevent the operators from inadvertently having the unit in gear while performing jetter or vacuum operations resulting in an accident. TRAINING: At no additional cost Vendor shall agree to provide a qualified factory authorized service representative(s) for the following training. 8 hours of mechanic training in maintenance, adjustment, and repair of vehicle Minimum of 4 hours of operator training. Video Operation Guides. All training will take place within 15 days of delivery. Operator and Mechanical training shall be two separate classes. Service, Parts, and Operators Manuals will be supplied. One additional Operators Manual will be contained in truck cab. Training specific to Drive train operation and service. Training specific to the selected Diesel Engine. ---PAGE BREAK--- 5 Meets Does Not Specs Meet Specs A minimum of 2 hours Safety training specific to the operation of the Vacuum Truck be included. A Preventative Maintenance schedule of maintenance required at specific time intervals and a list of all fluids will be supplied. Indicates that Video training may be used in place of actual instructors if the videos are considered part of the purchase to become the property of the City of Missoula. DELIVERY: Unit will be delivered F.O.B. to: City of Missoula 1305 Scott Street Missoula, Montana 59804 All Delivery, Transportation, and Shipping charges are included in Bid Price. All services will be performed prior to delivery and unit(s) will be clean and free of defects. Manufacturer's Statement of Origin (MSO) and or Title Application must be prepared completely and available At delivery. Unit is complete “turnkey” and no assembly will be required at time of delivery. SPECIFICATIONS FOR VACUUM TRUCK CHASSIS: CAB Provide and deliver U. S. Manufacture's new, current model, Combination Vacuum Jetter Truck . Conventional style cab. All windows shall be tinted safety glass. Seats shall be factory installed. Driver’s seat shall be an air suspension type seat with a minimum of six way adjustment. Seats must minimally adjust up, down, forward, back, tilt forward, and tilt back. Driver’s seat must include one arm rest on the right side that can be moved to promote access to all cab features. ---PAGE BREAK--- 6 Meets Does Not Specs Meet Specs Passenger and drive side must include approved shoulder belts. Cab exit and entry (egress) must be ergonomic with three points of stability ( one hand and two feet or two feet and one hand contact) for operator at all times. Grab handles must be mounted vertically behind each cab door. Vertical grab handles must not be less than 8 inches long and constructed and installed to promote safe entry and exit to and from the cab. All boxes and storage spaces must be secured with a common key. A common key must be provided for both the doors and the ignition. Four complete sets of keys must be provided upon delivery. Multiple speed heater and air conditioner must be included. Heavy duty multiple speed wipers must be provided for each side of the cab. Interior dome light must be provided. Unit shall include an air horn complete with snow shields. All steps must provide adequate toe room and include a non skid surface. Full length heavy duty floor covering made of washable rubber with removable floor mats for each side must be included. COMMUNICATIONS: An AM\FM radio must be provided. An installation port (location) and all the necessary wiring must be included to install a CB style city radio at a later date. A six inch rear view camera must be included that will provide the operator clear view of all of the activities behind the truck. This view must remain clear under both low (night) and direct (bright) sunlight conditions. Cab must have a forward tilting hood with splash shields, mud flaps and mud shields. INSTRUMENT PANEL: Instrument panel and all gauges must be visible under extreme bright and extreme low light conditions. ---PAGE BREAK--- 7 Meets Does Not Specs Meet Specs All instruments must be grouped in clear view of the operator’s position. Instrument panel must include a PTO engaged on \ off light to indicate the operation of the vacuum unit. Minimally, the following gauges must be provided: Fuel gauge. Amp and or voltage gauge. Air brake pressure gauge with auditable warning. Oil pressure gauge with auditable warning for low oil pressure. Water temperature gauge with auditable warning for high coolant temp. Tachometer, speedometer, and engine hour meter. Three additional (blank) lighted switches. Air filter restriction gauges. Electronic back up alarm. Electronic box up indicator light. Please see rear view camera above in communications system. COOLING SYSTEM: Engine cooling system must be adequate to enable the vehicle to operate at both extremely high and extremely low ambient temperatures for long periods of time. This unit must be capable operating stationary at high ambient temperatures for long periods of time without overheating. Coolant fan shall be a Horton Drive master on\off or pre-approved equivalent. A front radiator particulate protection mesh or grill must be provided. Engine coolant must be lifetime coolant with protection to -30 below minimally. PAINT AND COLORS: Cab shall be painted white if there is no additional cost. If there is an additional cost, the manufactures standard color is acceptable. Interior shall be a light standard manufactures color, grey, brown, blue charcoal, white is not an acceptable interior color. All portions of the unit must be finished paint. No primer or unpainted areas will be accepted. This unit will work in a corrosive environment, so paint protection and coverage is essential. Quality paint is required and a paint warranty shall be provided with documentation. ---PAGE BREAK--- 8 Meets Does Not Specs Meet Specs Chassis frame will be painted manufactures standard color or black if there is no additional cost. The vacuum unit shall be manufactures standard color or red if there is no additional cost. FRAME: Frame must be a full channel style reinforced steel frame with no sections. Frame length and axle location shall accommodate the selected high pressure vacuum unit in compliance with all State, Local, and Federal regulations pertaining to weight and length. This unit must meet all Montana State Department of Transportation regulations as well as Commercial Vehicle regulations. Frame shall be lined with full length still liner. Resisting Bending Moment (RBM) must be 3,000,000 lbs minimally. Aluminum or sectioned frame will not be acceptable. ENGINE: Engine shall meet or exceed current U.S. EPA Tier 3 exhaust Emissions levels. This truck must have a turbocharged diesel engine with a minimum of 390 rated hp at 2100 rpm and a minimum of 1400 ft lb. of torque at 1000 rpm. Engine shall have a total displacement of not less than 11 liters. Engine output torque must not exceed transmissions maximum input torque rating. Engine oil check and fill shall be located in a convenient spot to enable the operator to check and fill the oil without tools or having to move the front hose reel. This may or may not require a small access door depending on the truck hood configuration. Minimum 110 volt, 1000 watt, 110 volt engine block heater. FUEL SYSTEM: A heated fuel water separator must be included similar or equivalent to a Racor, 1000fg-12. Fuel system must include a spin on secondary fuel filter. ---PAGE BREAK--- 9 Meets Does Not Specs Meet Specs COOLANT AND WEATHER PACK SYSTEM: This unit must include a cold weather start package with hot air intake injection system or an equivalent cold start package. Permanent type coolant\anti-freeze with a 50/50 mix to a minimum of -30 degrees below zero and at least 110 degrees above zero and the proper PH. to minimize electrolysis. Air intake shall be hood mounted in such a manner to prohibit snow and water ingestion and or blockage in extreme weather conditions. Cooling system must include a spin on style water filter conditioner, cold weather either starting aid or heat system adequate for Montana winters. Note, this unit will often respond to emergency situations that are directly attributed to sever weather. This truck and all of its components must function efficiently under severe Montana weather conditions. EXHAUST SYSTEM: Weather protection shall be provided for exhaust stack system. System will include a vertical muffler with vertical pipe dumping exhaust fumes out the right or passenger side of the vehicle. Exhaust shall dump out and above the passenger side of the cab in such a manner to prevent the operators from breathing exhaust fumes while operating all vacuum and jetting functions. Please note: there may some pre-approved alternatives for emissions systems. Exhaust system must reduce engine to OSHA and SAE applicable standards. The exhaust stack (single) shall be a minimum of 10 feet 0 inches and made of aluminized steel or stainless rust resistant with a turned out exhaust extension. Aluminized or stainless steel shield must be included to protect paint, body, hoses, wires, and operator contact with hot exhaust piping. ELECTRICAL SYSTEM: Unit shall have a 12 volt system. Alternator must be adequate to run all electrical components at an idle for prolonged periods of time without discharging the batteries. A minimum of 150 amp 12 volt alternator is acceptable if it meets the criterion above. ---PAGE BREAK--- 10 Meets Does Not Specs Meet Specs All lighting must be DOT approved and in compliance with the federal motor carrier regulations. All wires will have protective cover with added protection at wear points. Batteries: three maintenance free 12 volt group 31 stud type post with a minimum cold cranking amps of 1.5 times the cubic inch of engine displacement. All electrical connections with the exception of OEM weather pack style connections shall be soldered and covered with a quality shrink tube. One Sound Off Signal part number EL3MBP+AC clear dome amber mini bar with a permanent mount will be located on the top of cab and one in each rear corner of the vacuum truck for a total of three Sound Off Signal part number EL3MBP+AC lights. Crimp or crush style butt connectors and splice connectors are not acceptable. Machine shall have a back-up alarm. Unit shall include a Horn (electric or air). Vehicle lighting shall be sealed lighting, LED lighting must be used in all applicable locations. Retractable remote spotlights; one mounted on the front and one mounted on the rear; must be provided. WHEELS, RIMS AND TIRES: Front tires minimum shall be 425-65-R-22.5 16 ply with a 20,000 lbs minimum rating or DOT compliance, whichever is greater. Tire size may have to be increased to meet additional weight requirements per DOT regulations. Rear tire shall be a minimum of 11.00\R\22.5 14 ply traction tires. Again these tires may need to be increased to meet regulatory compliance. Tires must be traction tires on the rear and highway steer tread on the front. Rims shall be steel rims 10 hole hub piloted rims. Aluminum or alloy rims are not acceptable. ---PAGE BREAK--- 11 Meets Does Not Specs Meet Specs BRAKE SYSTEM: Brake system shall meet or exceed DOT regulations: 393.40, 393.41, 393.50, and 393.51 minimally. A parking brake shall be provided and an audio/visual warning device shall be provided on the instrument panel to indicate when the parking or hand brake is applied when the engine is running. Parking brake with dash mounted quick release valve must be provided. Front shoes must be 16.5X6 inches or larger and meet the applicable stopping and heat fade SAE and DOT regulations and industry standards. Full 360 degree brake dust covers on all wheels must be provided. Air reservoirs will be equipped with drain cock easily accessible to the operator. The drain cock will point downward and away from the operator. A valve stem air recharge port will be installed so air brakes can be released with an external source. Brake system shall be slack adjuster s-cam style brakes with self adjusting automatic slack adjusters on every wheel. All four rear brakes must have parking brake canisters or air chambers. Service only or single can rear brakes will not be acceptable. Parking brakes must and will be required to hold the fully loaded unit on a 45 degree slope minimally. Minimally, type 30/30 air cans must be provided on both axles. 36/30 may be required to meet the parking brake application requirements. TRANSMISSION: Unit shall include an Allison HD automatic transmission 4560 RP with retarder and PTO capabilities (minimum) a larger size transmission may be substituted if needed to meet the engine or truck hp requirements. Transmission model shall be rated for and shall not be rated less than engine output horsepower and torque ratings. Deep reduction low gears in both forward and reverse. Transmission shall be both on and off road style transmission. Transmission shall be fitted and equipped to operate the selected vacuum unit. ---PAGE BREAK--- 12 Meets Does Not Specs Meet Specs Push button transmission controls are not acceptable transmission controls. Controls must be dash or console mounted lever style controls. Hydraulics may be ran off the transmission PTO or ideally off of a front mounted hydraulic pump that meets or exceeds the demands of the vacuum unit to include dumping, hydraulic cylinders, and all other vacuum unit peripheral hydraulic functions. AXLES AND DIFFERENTIALS: Rear axles must have a weight rated a minimum of 46,000 lbs. This rating may be increased to meet weight requirements. Rear axles must include magnetic drain plugs. Rear axle must have a gear ratio that in conjunction with the transmission will promote low-end operation in steep terrain. The emphasis here is low-end performance. Top-end speed may be in the 55 mph range. This vehicle will be used primarily in town at low speeds in constant stop and start style applications often in steep terrain. A mechanical rear suspension will be required. Air suspension systems are not acceptable. Rear suspension must be rated a minimum of 46,000 lbs. Again, this must be increased as needed to meet or exceed the specific vacuum truck. Rear suspension must be Hendrickson or a pre-approved equivalent suspension system. Rear axles shall have an inter-axle differential lock system. Front axle must have a minimal weight rating of 20,000 lbs. This can and must be increased as needed to meet the specific weight requirements of the selected vacuum truck. Front suspension multiple leaf springs must have a 20,000 minimum rating which must be increased to meet requirements of the selected vacuum truck. Front axles shall be wet type petroleum based oil filled hubs with site glass style cap. STEERING SYSTEM: Power steering with a gear driven style pump must be included. The nature of the operation of this unit combined with the weight will require a heavy duty steering system. ---PAGE BREAK--- 13 Meets Does Not Specs Meet Specs Steering must include ram power assist. Steering system shall have dual hydraulic assisted steering gears, one mounted on each side. TRUCK MOUNTED VACUUM JETTER UNIT: Unit shall be a wet style vacuum truck capable of vacuuming up and transporting a minimum of 16 cubic yards of virtually any wet materials, sludge, municipal grease, slurries, liquids and debris that will fit through the 8 inch vacuum tube. This unit must vacuum heavy wet debris from depths of 25’ minimally. The selected vacuum truck must be capable of removing rocks and grit without evacuating the water in wet well situations. The debris tank or collector body must be constructed of abrasion resistant steel. This unit will be used in a corrosive environment. All parts of the vacuum jetting unit must be coated inside and out with a high quality paint. The inside of the debris tank must be coated with an epoxy or similar pre- approved corrosion and abrasive resistant protective coating or metal. Debris body shall be round or elliptical, square style debris body is not acceptable. Collector body shall have a minimum of 16 cubic yards of usable debris space. No bag-house or dry filter systems are required. This unit will be used to pick up wet debris only. Unit must include a cyclone style or equivalent separator system with minimum capacity of at least one cubic yard. Debris box must empty by dumping with a dumping angle of no less than 50 degrees. Controls for dumping and latching the rear gate on the debris tank shall be located externally on the passenger side behind the cab. Debris box controls shall be placed in a location that prevents debris from hitting, splashing, or coming in contact with the operator. Acceptable alternatives to this are remote control box and gate controls with a secure storage port for the remote and one additional remote control must be provided. Tank shall be equipped with a tailgate drain system that includes a back flush or similar system to prevent it from clogging. This drain system shall ---PAGE BREAK--- 14 Meets Does Not Specs Meet Specs enable the water to be drained or pumped off the debris without dumping the complete contents of the debris box. The debris tank shall not have any baffles to prevent clogging, retaining debris, and promote easy tank cleanout. Exceptions to this may be a surge baffle if needed for safety reasons. The debris tank must be made of abrasion and corrosive resistant steel or stainless steel. The tank shell thickness and fabrication techniques must meet or exceed all industrial and ASME truck tanker regulations with regards to pressure ratings and test requirements. This should require a minimum thickness requirement of 3/16 to ¼ inch depending on the quality of steel used in the construction process. The debris tank rear door shall be at least ¼ inch thick and meet all relevant pressure and construction standards. The door must be reinforced to prevent warping, and flexing. A hydraulic cylinder style (one minimal) system must be used to latch the rear door. The rear door locks shall have a minimum of 4 over center hydraulic locks. Dead bolts or wedge style rear door latches are not preferred. The door lock system must close the door on a full 360 degree gasket to ensure no bending and warping of the door and no leakage. The door must close with 100% rear door seal and absolutely no leakage. Debris box rear dump will have a lip or splash shield system to prevent debris from splashing onto the rear suspension and brake components. The rear gasket must be a solid rubber or a similar system that protects the gasket from being damaged by debris being closed between the door and the debris body. The rear door gasket shall be fixed to the door or the body in such a fashion as to secure it in place and prevent it from peeling or sticking to both surfaces resulting in damage and leaking gaskets. Debris body shall pivot on hardened steel pins or pined bearing surfaces. The system must tie into both truck frame rails. The pivot point must be heavy duty and reinforced to prevent body sway in the upright position from damaging the tank or the truck frame. A liquid level shut off shall be located before the cyclone to shut off the vacuum when the debris body is full of liquids. System must ensure 100% shut off. An external indicator shall be provided to enable the operator to tell when the debris tank is full and needs to be dumped. This indicator shall be located in a place where it is visible to the operator from the front work station. This indicator must be visible in low light, high light, and bad weather conditions. This indicator must accurately display the fluid level in the debris tank. ---PAGE BREAK--- 15 Meets Does Not Specs Meet Specs A flush out system must be included to assist with unloading materials that may hang up in the debris tank. The debris body must be equipped with two safety props. The debris body dump cylinders must be double acting (power up and power down). An acceptable alternative is a one cylinder scissor lift style of dumping the debris tank. The debris body dump system must be able to stabilize, lift, and lower the loaded debris tank without damaging lift cylinders, pivot points, pins, and the pivot housing often times on uneven ground. A safe ladder or similar system must be included to provide safe access to the top of the debris tank. Vehicle lighting shall be a sealed lighting and wiring system. All lighting and Reflective tape must meet or exceed DOT and local regulatory standards. Wherever possible LED lighting shall be used. Marker lights, brake lights, backup lights, work lights, strobe lights, and flashers shall be LED style. One retractable remote spotlight shall be mounted on the front of unit and one retractable remote spotlight shall be mounted on the rear of the unit. The top of the debris tank shall have grip strut walk ways for access to all areas which require service or maintenance. One central grease port center will be provided on the passenger side of the vehicle. Grease lines shall extend to all lubrication points on the vacuum unit. BODY PAINT AND COATING: The debris body and all of the vacuum components shall be painted the manufacturers standard color or red if there is no additional charge. This paint shall be a high quality paint capable of meeting or exceeding a five year warranty against chipping, fading, or rusting. The paint must be installed over a quality primer to prevent rust and corrosion. This unit will be in a corrosive environment. All portions of this unit must be painted, any raw or unpainted surfaces or metal will be unacceptable. ---PAGE BREAK--- 16 Meets Does Not Specs Meet Specs All carbon steel interior components must be coated with epoxy coating or equivalent high quality paint capable of withstanding debris abrasion, impact, and corrosion. Exception may be made for vessels made of stainless steel. All paint and coating shall have a minimum 5 year warranty period. All exterior paint shall have a 10 year minimum warranty period. Vendor must provide these documents at the time of delivery. RETURN TO SEWER SYSTEM: The debris tank shall have a 4 inch port for a trash pump mounted on the rear of the tank. This system will enable the operator to pump water and vacuum water and debris from one section of the sewer and pump it back into another section at a different location. For example: this can be used to vacuum debris and water ahead of a leak and pump it out behind the leak while a repair is being made to a sewer line. VACUUM CONTROLS: All vacuum controls shall be protected. Vacuum controls shall be in protected in a weather proof lighted enclosure. The control enclosure shall be located on the passenger side. All instruments and controls shall be labeled with permanent engraved labels. Sticker style labels are not acceptable. All instruments and controls must be visible in both high and low light conditions as well as adverse weather conditions. The following controls and gauges must be included: PD Pump Tachometer. Vacuum gauge. PD Pump and Hour meter. On \ Off for pulsation system. Pulsation system air pressure. Engine speed switch. Debris body flush or vibrations system switch. HYDRAULIC CONTROLS: Hydraulic controls shall be located on the passenger side next to the operator panel. Hydraulic rear door lock controls. Hydraulic rear door open and close controls. Debris body up and down dump controls. Boom controls shall include one wireless and toggle or similar electric control system. ---PAGE BREAK--- 17 Meets Does Not Specs Meet Specs Jetter controls shall be located at the front workstation near the reel assembly. Debris tank controls are preferred to be located on the passenger side between the tank and the cab. Excepted alternatives to these controls can be multiple function joy stick controls. POSITIVE DISPLACEMENT VACUUM PUMP: Vacuum pump shall be a rotary lobe positive displacement (PD) type pump using a minimum of two figure eight impellers rotating in opposite directions to move entrapped air around the case into the outlet port. This blower should minimally be a Roots 827 or very similar pre-approved alternative. The pump must be rated (minimally) for continuous duty at 16 inches of mercury. The vacuum pump must be capable of air flows from 0 to 3600 CFM and capable of developing 0 to 217 inches of water vacuum, producing a minimum of 3,000 CFM at 217 inches negative water column. The vacuum pump and pump system must be capable of loading the 16 cubic yard debris tank in less than 7 minutes. The pump and all of the pump plumbing must be protected from freezing to eliminate moisture in the housing and possible freezing, air flow must be vertical through the vacuum pump. Alternative winterization packages may be considered for pre-approval. All vacuum pump gears must be running in oil at all times. Drive gear systems using splash lubricants are not acceptable. Vacuum unit must be equipped with an exhaust silencer that will meet or exceed OSHA db requirements pertaining to operators and spectators. A dropout chamber or similar protection system must be mounted on pump inlet with a sump check valve to automatically drain moisture and condensation. Vacuum system must not require daily greasing. Controls must be supplied on the control panel at the front operator’s station to engage and disengage the vacuum pump for operator safety. ---PAGE BREAK--- 18 Meets Does Not Specs Meet Specs A stainless steel float ball system or automatic vacuum breaker system shall be supplied to automatically shut off the vacuum system when unit is full. Similar pre-approved alternative systems may be considered. Electrical shut off systems are acceptable if all electrical components are located outside of the debris tank. Internal switches, sensors, or electrical system components are unacceptable. The system shall include a minimum of one cleanable and reusable stainless steel air filter located between the debris body and the vacuum source to protect the source to protect the pump. All screens and filters must be accessible to the operator for cleanout without entering the debris tank. Pump must be isolated from all vacuum debris with little or no operator involvement. An externally mounted tapered cyclone separator with clean out will be incorporated between the PD and the debris tank. Impeller pump lobes and shaft shall be one piece construction, pressed on or bolt on lobes are not acceptable. Pump shall have high tensile alloy steel alloy steel hardened and ground helical gears to reduce noise, shaved gears are not acceptable. Pump must be designed for ease of maintenance with oil ports and drains located in convenient easy to reach spots. To prevent overloading during normal operation and to eliminate “freewheeling” of the vacuum system, air shall enter the vacuum source automatically from outside the system through two vacuum relief valves where maximum vacuum is exceeded. A hydraulic operated internal boom valve or automatic vacuum breaker shall be supplied. By closing hydraulically controlled internal boom valves the operator must be able to completely stop all air flow through the vacuum tube. SUCTION HEAD / POWER BOOM: The power boom must have a minimum of 180 degrees hydraulic powered rotation and be capable of being locked in any position. The boom rest for transport shall be directly mounted to the truck frame or sub-frame. The boom must have a vertical lift of no less than 8 feet. ---PAGE BREAK--- 19 Meets Does Not Specs Meet Specs The boom suction tube size must be 8 inches and accommodate all standard suction hoses, fittings, nozzles, fittings and extension tubes. The lift capacity at the boom end with the boom fully extended shall be capable of lifting a plugged 8 inch suction tube out of a 30 foot deep hole. This should be a minimum rating of at least 500 lbs of lift. The suction boom and tubing must be free of restrictions and reductions that can or will cause plugging or pressure changes. The boom shall reach past the end of the jet reel on the front of the unit with an 8 foot minimum extension. The hydraulic boom extension shall be a telescoping tube inside of a tube which can be extended and retracted without effecting the height of the lower section tube. This must be a true telescoping design. The suction head travel storage position shall be located at the right corner of the truck. The suction boom shall have at least one position where it can be lowered down to enable an operator to change hoses and suction tubes without having to use a ladder or having to climb on or in the vehicle. SEWER LINE CLEANING (JETTER) FLUSHING SYSTEM: WATER STORAGE SYSTEM: Water tank fill system must meet or exceed the local “Mountain Water” requirements for filling from fire hydrants in Missoula, Montana. This mandates a 4 inch minimum air gap on the fill tube to prevent siphoning of water from storage tanks band into the hydrant water. This is a mandatory bid spec. Water storage tanks must be provided with a minimum capacity of 1500 gallons. Water storage saddle tanks mounted no lower than the debris tanks are preferred. Storage tanks mounted lower than the debris tank are acceptable if the system is designed to prevent pump cavitations and a positive pump priming at the pump start up. Steel tanks that may rust out are not acceptable. Tanks must be made of aluminum, or polyethylene or a similar compound that will have a minimum no leak warranty for at least 5 years. Tanks must be repairable. Water tanks must remain parallel to the ground during the debris tank dumping procedure. Tanks that go (rise) up with the debris tank are not acceptable. ---PAGE BREAK--- 20 Meets Does Not Specs Meet Specs Water tanks must have cavitations protection, venting, and or include a suction shut off valve system. All venting must be fashioned to prevent water leakage. Water tanks must have easy accessible inspection and cleanout ports on the top of each tank. A strainer system must be included to prevent debris from entering the water system and protect the pump from ingesting debris that may be picked up or in the water source. WATER WASH DOWN SYSTEM: Wash down system including wand, tank, pumps, all lines and fittings must be cold weather operational. A triplex or similar pre-approved pump will supply water with a regulated pressure from 0 to 2,000 psi to wash down handguns or wands. Pressure at the handgun or wands may be regulated to 800 psi. The wash down wand or gun must attach to the system with quick couplers located on curbside of the unit and stored on a reel or similar system to prevent the operator from standing or tripping over coiled hose. One fully functional hand gun with on\off handle, replaceable nozzle tips, and a minimum of 50 feet of ½ inch wash down hose must be provided. all of the components must be rated at the regulated water pressure to prevent damage to the system or operator injury. The wash down system inside of the debris tank must be included. This wash down system shall enable the operator to clean the entire inside of the debris tank without entering the tank. The wash down nozzles shall be located in such a fashion and protected in a manner to prevent them from being damaged or plugged with the tank debris. FRONT MOUNTED HOSE REEL ASSEMBLY: Unit must include a front mounted articulating hose reel assembly. Reel shall be mounted in the front of the truck near the center of the unit and have 180 degrees of articulation minimum. Unit shall be set up to extend the reel and articulate the reel at the same time to enable the operator to access manholes and reduce traffic interruption. Reel shall have a shield to protect the operator in the event of a hose burst. ---PAGE BREAK--- 21 Meets Does Not Specs Meet Specs The hose reel must have a minimum capacity of 600 feet of 1 inch I. D. sewer jet hose. Note, the capacity is specified at 600 feet of 1” I.D. hose, however, the hose to be supplied is 800 feet of ¾” I.D. hose. 800 feet of ¾ inch plastic sewer cleaner hose must be supplied on the reel and rated at 3,000 psi working pressure and a 5,000 psi burst pressure minimally. Reel drum and flanges must be constructed of ¼ inch steel minimally and designed to withstand maximum working pressure without distortion. Jetter hose must meet or exceed NSWMA established standards. The hose reel shall be driven by a double chain hydraulic drive producing a minimum of 14,600 in\lbs torque and a variable speed from 0-50 rpm utilizing an open center directional control valve with adjustable priority flow divider and adjustable relief valves. The reel drive motor shall have a minimum displacement of 14 cubic inches with a 1-1/4 inch shaft creating a torque equivalent to 3,600 lbs at 2,000 psi. The reel drum shall have a minimum of 30 inch diameter to prevent damage to the jetter hose. The hose reel shall be supported by a heavy duty self aligning pillow block bearing bolted to a solid steel frame assembly. All hydraulic hose must be mounted behind the reel steel housing to protect the operator in the event a hydraulic hose should burst or become tangled in the reel assembly. Reel direction and speed shall be hydraulically controlled from the operators station. The hose reel assembly must pivot or tilt to promote easy access to the truck hood and promote easy daily truck maintenance. The reel shall move to provide access to all of truck daily maintenance items under the hood without the aid of tools. A means of lowering or raising the hose reel frame shall be provided to enable an operator to access the truck engine compartment without the truck running. A manually controlled level wind must be provided using rollers to enable the operator to roll the hose on and off the reel in an orderly level manner. The top roller must be designed to pivot over center to allow sewer hose removal without having to completely rewind the back of the reel. ---PAGE BREAK--- 22 Meets Does Not Specs Meet Specs All of the controls for operating the high pressure water system will be mounted on the front reel assembly frame. A heavy duty hose guide will be provided. A hose level wind guide will be provided. Two, 15 degree nozzles will be provided. Unit shall include an electronic hose footage counter with the capability of interfacing with GPS technology. AUXILIARY WATER PUMP DRIVE ENGINE : A shrouded or covered rear engine must be used to drive the water pump. The rear engine must be a liquid cooled, turbo charged 4 cylinder (minimum) diesel powered industrial style engine. The engine shall have a minimum horsepower rating of no less than 110 hp at 2500 rpm. The cubic inch displacement shall be no less than 239 CID. The high pressure water pump shall be triplex style rated at 3,000 psi at 65 GPM minimum continuous pressure at the pump. The engine shall be equipped with a counter balanced crankshaft, rubber isolating mounts, automatic safety shut downs for low oil pressure and high coolant temperature. The rear engine exhaust system must meet or exceed all relevant OSHA and industry sound decibel regulations pertaining to both operators and spectators. The exhaust must dump into a location that will prevent the operators from from breathing engine fumes during the course of normal operations. All gauges, auxiliary engine tachometer, oil pressure, coolant temperature, hour meter, and shut down system shall be mounted on the passenger side in a lockable control panel or a similar pre-approved alternative. The auxiliary engine start and stop controls will be mounted in a secure spot at the front hose reel operator station. This is a mandatory safety concern. ---PAGE BREAK--- 23 Meets Does Not Specs Meet Specs The unit must be located to promote easy maintenance and operator fluid checks. No tools shall be needed to check any fluid levels associated with daily maintenance. Convenient easy access must be provided to the rear engine. This can be access panels or access doors. The engine must be protected from the elements and the operational debris. HYDRAULIC SYSTEM: Hydraulics may be ran off of a front mounted hydraulic pump that meets or exceeds the demands of the vacuum unit to include dumping, hydraulic cylinders, and all other vacuum unit peripheral hydraulic functions. Hydraulic \ Hydrostatic pump for vacuum system shall be mounted in the front of the vehicle and driven off the front engine. Hydraulic \ Hydrostatic pump driven with a short drive shaft off the front engine and mounted in an accessible location at the front of the vehicle. The system shall include a hydraulic reservoir with a minimum capacity of 25 gallons with a spin on filter. Total needed hydraulic fluid quantity and tank size shall be determined by having all hydraulic functions in operation and still leaving a minimum of 1/3 of the hydraulic fluid remaining in the tank as reserve. Hydraulic system must include a hydraulic cooling system. This can be fan or heat exchange system as needed to maintain and even cool hydraulic fluid temperature with the unit operating a maximum capacity during periods of high ambient temperatures. All hydraulic hoses, fittings, couplers and components must be rated above maximum operating pressures. INSTALLATION AND ASSEMBLY: Consideration will be given for purchasing a truck through a local dealership. However, it is the body builders responsibility to ensure that all of the bid specifications are met at the time of delivery. The body builder is responsible for ensuring that the complete unit meets all requirements for proper, safe, and efficient operation. The body builder is responsible for ensuring that the unit meets or exceeds all state , federal, and local commercial vehicle (CDL) regulations upon delivery. ---PAGE BREAK--- 24 Meets Does Not Specs Meet Specs WARRANTY: All warranty must be Original Equipment Manufacturers with a minimum coverage period of one year on the entire machine. Disclose the warranty for rust through and corrosion prevention on a separate sheet of paper. Warranty documentation shall be included in the bid package. ADDITIONAL OPTIONS TO BE INCLUDED AT THE BASE PRICE: Minimum of one aluminum tool box, two aluminum boxes are preferred. Rear full length fenders, aluminum is preferred, other alternatives may be acceptable provided that they provide complete fender coverage to the rear wheels. Debris tank surge baffle if needed for safety. Two floodlights mounted on the top of the rear door on the debris tank. A splash shield located on the back of the debris tank to prevent liquid from splashing up on the unit when dumping. Tow hooks front and rear, separate from the splash shield on the rear. 35 feet of 8 inch aluminum vacuum tube and clamps for each section. Tube storage racks designed to hold the 35 feet of vacuum tubes. Tubes must be easily accessible from the street level and stored in a secure fashion. A “Lazy Susan” style tube storage is preferred. It is mandatory the vacuum tubes and vacuum tube storage be set up in a fashion that will promote operator safety. Operators must not be exposed in any way shape or form to falling tubes or fold down racks that can hit them while removing or replacing vacuum tubes and components. A grounding cable with a screw clamp and 25 feet of electrical cable shall be provided. A final inspection by the body installer ensuring compliance to all state, federal, and local regulatory agencies shall be completed in writing and provided at the time of delivery. ---PAGE BREAK--- 25 Meets Does Not Specs Meet Specs ADDITIONAL ACCESSORIES: 2 ½ inch by 25 feet long fill hose with fittings to connect the water tank fill ports on one end and City fire hydrants on the other end. Minimum 5,000 psi rated wash down hand gun with 35 feet of ½ inch hose complete with all quick disconnect fittings. A jetter hose footage meter (electronic) must be included. One hand held light with 25 feet of cord supplied. Consideration and preference will be given to a high quality rechargeable LED hand held light. Unit shall include two flashing LED light bars minimally. One mounted on the cab and a second mounted on the rear of the vehicle to give 360 of amber warning lights that are visible for no less than 1,000 feet in any direction. Unit shall include mud flaps and front fender splash guards to keep the mud and debris off the truck, debris body, and the components. One lockable steel or aluminum tool box. MANUALS: All manuals and schematics are to be provided at the time of delivery. No exceptions will be made for unavailable or missing manuals or schematics. Two parts and two complete service manuals must be provided for the following: Truck and truck chassis. Vacuum unit. Water pumps and valves. Hydraulic pumps and valves. Operators manual for both the truck, vacuum and jetter unit. Safety instruction manuals. Two schematics must be provided for each of the following areas: Electrical schematic. Hydraulic schematic. Vacuum air schematic. Compressed air schematic for both brake system and air purge system. ---PAGE BREAK--- 26 Meets Does Not Specs Meet Specs VENDOR LOCATION: Manufactures repair, parts and warranty center will be located in Missoula, Montana. Please note, the City of Missoula may or may not include a trade in Vacuum Truck as part of this purchase. This unit is currently in service and is available to be viewed at 1305 B Scott Street, Missoula, Montana. Please Contact Jack Stucky at 1-[PHONE REDACTED] to view this unit. Description of Trade In Combination Truck: Unit Number 121 Make: Ford Transmission Allison Automatic Model: F800 Year: 1984 Serial Number: 1FDYW80U7EVA37992 Hours Unknown Chassis 1200 Vactor BID PRICE SHEET The prices listed in this price sheet shall be totally inclusive of all freight, shipping, dealer preparation, or assembly charges. All prices listed will include delivery to 1305 Scott Street, Missoula, Montana. Purchase of one Combination Vacuum Jetter Truck that meets or exceeds the specifications included in this document. Description of Combination Vacuum Jetter Truck being provided: Model Year: Name of Manufacture: Description: Total Bid price for Combination Vacuum Jetter Truck being bid, this will be the total sale / bid price without trade in consideration: $ Trade in Credit for Combination Truck described above: $ Net sale / bid price with trade in consideration included: $ Additional cost of extended warrantee if they are available. Please include all document ion of coverage and costs. Please note these costs will be in addition to all costing listed above: $ The City of Missoula may be interested in a “buy back agreement”. Please disclose any buy back options that may be available as part of this purchase. ---PAGE BREAK--- 27 Delivery date of this equipment is: Month Day year . Please note that the trade in vacuum truck, should it be included in the sale, must be picked up by the vendor. The City of Missoula may be willing to deliver this unit within the City limits pending staff availability. OTHER INFORMATION Do the vehicles meet specifications? not, attach a separate sheet with explanations. * City of Missoula reserves the right to award purchases with or without any or all of the alternatives and to award purchases based on life cycle cost to City, not just lowest initial purchase price. Bidders shall notify the City of any ambiguity, inconsistency, or error in the bidding documents, and if a clarification or interpretation is desired, bidders shall request the same from the city in writing, at least five calendar days prior to the bidding deadline. Any objections to published specifications must be filed in written form with the City Clerk prior to bid opening at 2:00 p.m., Monday, January 4 th, 2010. Bidders may obtain further information, bid proposal forms, and specifications from the Vehicle Maintenance Division (406) 552-6387. The City reserves the right to reject any and all bids and if all bids are rejected, to re-advertise under the same or new specifications, or to make such an award as in the judgment of its officials best meets the City's requirements. The City reserves the right to waive any technicality in bidding, which is not of a substantial nature. The City reserves the right to determine the significance of all exceptions to bid specifications. Products or services that do not meet bid specifications must be clearly marked as an exception to the specifications. Vendors requesting inclusion or pre-approved alternatives to any of these bid specifications must receive written authorization from the Vehicle Maintenance Superintendent a minimum of five working days prior to the bid closing. Bid Security of 10% of bid (%of dollars - company or personal checks not acceptable security) is hereby enclosed, as our bid for selling the City of Missoula, one articulating Combination Vacuum Jetter Truck, bid security will be increased to include equipment options or additional options available in these specifications. The bid security shall identify the same firm as is noted on the bid proposal forms. We understand that a penalty of $25.00 per day and/or forfeiture of bid security may result from exceeding the delivery date bid by vendor. Submitted by: Company Authorized Signature: Name and Title Date: