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BID TABULATION From: Jack Stucky To: City Council, Public Works Committee Subject: Bid Tabulation for FY10 WWT Pickup Trucks REQUEST FOR PURCHASE DETAIL EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION EQUIP. CLASSIFICATION Small Ext Cab 4 Wheel Drive Pickup Small Ext Cab 4 Wheel Drive Pickup Small Ext Cab 4 Wheel Drive Pickup Small Ext Cab 4 Wheel Drive Pickup Small Ext Cab 4 Wheel Drive Pickup MAKE Ford Ford Chevrolet Dodge Ford MODEL Ranger 4 WHL Drive Super Cab Ranger 4 WHL Drive Super Cab Colorado 4 WHL drive ext cab Dakota 4 WHL drive Ranger 4 WHL Drive Super Cab YEAR \ AGE 2010 2010 2010 2010 2010 DELIVERY DATE FROM DATE OF P.O. 90 days (per phone call) 90 days (per phone call) 90 days 90 days 90 days FUEL TYPE Gasoline Gasoline Gasoline Gasoline Gasoline MILEAGE OR HOURS New New New New New VENDOR Bison Ford Rehbein Ford Inc. Karl Tyler Chevrolet Ronan Dodge Bitterroot Motors VENDOR LOCATION Great Falls, Mt. Plains, Mt. Missoula, Mt Ronan, Mt. Missoula, Mt *SIGNIFICANT BID EXCEPTIONS V6 instead of 4 or 5 cyl Fuel Economy V6 instead of 4 or 5 cyl Fuel Economy No Significant exceptions V6 instead of 4 or 5 cyl Fuel Economy V6 instead of 4 or 5 cyl Fuel Economy BID BOND YES YES YES YES YES TRADE IN NO TRADE NO TRADE NO TRADE NO TRADE NO TRADE TOTAL NUMBER OF UNITS PURCHASED 2 2 2 2 2 PRICE PER UNIT $20,145 $20,452 $20,912 $22,454 $23,187 TOTAL PURCHASE PRICE $40,290 $40,904 $41,824 $44,908 $46,374 DELIVERY SETUP COSTS $0 $0 $0 $0 $0 OTHER ACQUISITION COSTS $0 $0 $0 $0 $0 TOTAL ACQUISITION COST $40,290 $40,904 $41,824 $44,908 $46,374 LESS TRADE IN CREDIT 0 0 0 0 0 TOTAL PURCHASE COST $40,290.00 $40,904.00 $41,824.00 $44,908.00 $46,374.00 Bid variance from low bid -$1,534.00 -$920.00 $0.00 $3,084.00 $4,550.00 *City of Missoula Avg Fuel Cost Per Mile $0.173 $0.173 $0.163 $0.210 $0.173 Fuel Cost @ 100,000 miles X 2 pickup trucks $34,600.00 $34,600.00 $32,620.00 $42,000.00 $34,600.00 **Total Purchase and Fuel Cost @ 100,000 miles $74,890.00 $75,504.00 $74,444.00 $86,908.00 $80,974.00 Bid variance from low bid $446.00 $1,060.00 $0.00 $12,464.00 $6,530.00 *Equals the total average cost per mile for this same model (YTD) year to date as used in the City of Missoula fleet. Total cost if the 2 trucks are driven 100,000 miles each.