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Planning Surveying Engineering Design February 24, 2010 Mr. Steve King, P.E. City of Missoula Public Works 435 Ryman Missoula, Montana 59802 RE: Miller Creek Road Improvements Briggs to Mockingbird Contract Amendment No. 4 Dear Steve: We are requesting that the following additional services be added to our existing contract for the Miller Creek Road Improvements Project. All of the work associated with these activities is beyond the scope of the current contract. Additional Services WGM Group will provide the following additional services: FINAL DESIGN This amendment includes additional design and coordination related to landowner agreements, irrigation ditch design, storm drain analysis, funding, and final plan revisions that were not included in the original scope of services or amendments. These additional services were required to insure that the project fully met the needs of the City and County, and met all commitments made to adjacent landowners during the right-of-way negotiations. Irrigation Design Changes – Revise irrigation ditch design from open channel to closed pipe system to address concerns about safety and liability expressed by the irrigation district. Includes coordination with the irrigation district board. Funding Agreements – Coordinate and attend two meetings with City, County, Maloney, and Twite; Provide progress plans and cost estimates as needed to update the funding agreements for the project. Additional Storm Drainage Analysis – Prepare additional 100-year storm analysis and documentation of existing South Hills system to address comments from the City and County Floodplain Administrator. 3021 Palmer Street P.O. Box 16027 Missoula, MT 59808-6027 Tel: [PHONE REDACTED] Fax: [PHONE REDACTED] ---PAGE BREAK--- Steve King February 24, 2010 Page 2 of 3 Additional Utility Coordination – Amendment 1 included 58 hours for utility relocation staking. Actual time to date is 91 hours. This amendment includes an additional 40 hours for coordination, weather delays, and winter work continuing through the end of March. Update Graphic Exhibits – Provide updated Final Design Overview drawings with aerial photo background. Deliver 5 bound sets to City. Final Contract Documents – The original scope of services estimated 192 hours to prepare final technical specs, design reports, cost estimates, and contract documents. Actual time from 12/1/09 to 1/28/10 was 429 hours for these tasks. WGM Group will accept responsibility for work that was included in the original scope and previous amendments, but exceeded the budgeted hours. This amendment includes an additional 190 hours to address additional coordination, response, and plan revisions based on City and County final plan comments: Incorporate County standard specifications and details in Upper MCR Revise surfacing section and quantities on Upper MCR Add base course for future 4-lane widening Updated roundabout signing to new 2009 MUTCD Additional Bid Q&A – The original scope of services estimated 52 hours for bid questions and answers. Actual time to date is 105 hours for this task. This amendment includes an additional 53 hours for coordination and addendum for the following: Prepare addendum to add County comments Coordinate City/County permitting requirements and fees CONSTRUCTION SERVICES Construction Staking – We anticipate that additional construction staking time will be required due to additional project elements incorporated into the project as a result of right-of-way negotiations. This amendment includes 62 additional hours of survey crew time for the following items: Approximately 900 additional feet of storm drain and 3 additional drainage structures on Upper Miller Creek Road Approximately 400 feet of irrigation piping and 4 structures adjacent to the Olson and Cole properties. Numerous temporary and permanent fences, and driveway improvements related to properties on the west side that were not initially affected by the right-of-way acquisition. Field adjustment of curbs, sidewalks, slopes, and quantities on Upper MCR to comply with County request for a 36’ section. WGM Group will strictly enforce the contract provisions for construction staking, and will charge the Contractor for any re-staking that occurs. W:\Projects\070420A\Docs\Proposals\Amendment 4-Revised 022410.doc ---PAGE BREAK--- Steve King February 24, 2010 Page 3 of 3 Fee Estimate The cost to provide these services is $42,069. The current contract amount of $411,205 would be revised to $453,274. A detailed cost estimate is attached. Phase Description Original Contract Amend 1 Amend 2 Amend 3 Amend 4 Total Contract 4 FINAL DESIGN $142,279 $ 35,878 $ 28,951 $ 46,340 $ 33,953 $ 287,401 5 CONSTRUCTION ADMIN $157,757 $ - $ - $ 8,116 $ 165,873 $300,036 $ 35,878 $ 28,951 $ 46,340 $ 42,069 $ 453,274 Professional Fee $ 33,791 $ 4,171 $ 3,763 $ 6,012 $ 5,311 $ 53,048 Reimbursable Costs $266,245 $ 31,707 $ 25,188 $ 40,328 $ 36,758 $ 400,226 Thank you for the opportunity to provide these services. Please feel free to call us at 728-4611 if you have any questions or need additional information. Sincerely, WGM Group, Inc. Jeremy W. Keene, P.E. Principal Engineer Encl. W:\Projects\070420A\Docs\Proposals\Amendment 4-Revised 022410.doc ---PAGE BREAK--- Project Name: MILLER CR RD IMPROVEMENTS Project Number: Client: Date: Hours Total $ Hours Total $ Hours Total $ Principal Engineer $40.00 50 $2,000 50 2,000 $ Sr Traffic Engineer $37.50 24 $900 24 900 $ Project Engineer $32.00 88 $2,816 12 $384 100 3,200 $ Const Project Manager $32.00 84 $2,688 2 $64 86 2,752 $ Staff Engineer $27.00 Engineering Intern $23.50 Land Surveyor $38.00 Staff Surveyor $30.00 4 $120 4 120 $ Senior CADD Draftsperson $27.00 82 $2,214 8 $216 90 2,430 $ 2-Person Crew $42.00 4 $168 40 $1,680 44 1,848 $ Project Assistant $25.00 Admin. Assistant $13.50 12 $162 12 162 $ 348 11,068 $ 62 2,344 $ 410 13,412 $ Photocopies Prints Mileage Lodging / Per Diem Shipping/Postage Consultants / Contractors Materials Fees / Permits Survey Equip / Software Other Hours Direct Labor General Overhead 1.64 Direct Expenses Professional Fee 4,383 928 13,412 - 1,350 $ - - 1,000 33,953 $ 8,116 $ 42,069 $ 21,996 1,000 1,350 5,311 2,344 3,844 18,152 350 11,068 1,000 $ 350 $ PROJECT TOTAL 62 - - - 1,000 - 250 - 100 250 100 - - TOTAL SUMMARY 410 Phase 04 Phase 05 FINAL DESIGN AND CON. DOCS 348 TOTAL LABOR DIRECT EXPENSES Phase 04 Phase 05 TOTAL EXPENSES CONSTRUCTION SERVICES Phase 04 Phase 05 TOTAL LABOR TOTAL DIRECT EXPENSES Rate $/Hr DIRECT LABOR 2/24/2010 Professional Services Estimate - Amendment 4 070420A CITY OF MISSOULA 2/24/2010 6:52 PM ---PAGE BREAK--- TASK DESCRIPTION PRINCIPAL ENGINEER SR TRAFFIC ENGINEER PROJECT ENGINEER CONST PROJ MGR STAFF ENGINEER LAND SURVEYOR STAFF SURVEYOR SR CADD DRAFTSPERSON CADD DRAFTSPERSON GIS SPECIALIST 2-PERSON SURVEY CREW 3-PERSON SURVEY CREW PROJECT ASSISTANT ADMIN ASSISTANT SURVEY EQUIPMENT MATERIALS CONSULTANT Phase 04 4 16 8 10 4 16 8 20 4 4 4 1 4 2 24 24 32 40 60 10 7 16 24 6 50 24 88 84 4 82 4 12 - $ - $ - $ Phase 05 16 400.00 $ 8 200.00 $ 16 400.00 $ 12 2 8 12 2 8 40 1,000.00 $ - $ - $ 50 24 100 86 4 90 44 12 1,000 $ - $ - $ NOTES: Additional Storm Drainage Analysis PHASE 05 SUBTOTAL 070420A Client: Date: CITY OF MISSOULA 2/24/2010 Irrigation Design Changes Funding Agreements PROJECT TOTALS Additional Fencing & Driveways Field Adjust Upper MCR section PHASE 04 SUBTOTAL CONSTRUCTION SERVICES Construction Staking Additional Storm Drain Update Graphic Exhibits Final Contract Documents FINAL DESIGN AND CON. DOCS Additional Utility Coordination Detail Hours MILLER CR RD IMPROVEMENTS Project Name: Project Number: Additional Bid Q&A Professional Services Estimate - Amendment 4 Additional Irrigation Pipe & Structures 2/24/2010 6:53 PM