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ADDENDUM NO. 1 1 I P a g e PARKS & RECREATION 600 CREGG LANE MISSOULA, MT 59801 (406) 552-6260 ADDENDUM No. 1 Project: White Pine Park –Missoula, MT City Project PR 09-06 WP Date Issued: July 7, 2009 From: David Shaw, Parks & Rec. To: Attendants of Pre-Bid Meeting, June 30, 2009 & Plan Holders The following items represent modifications of the plans and/or specifications prior to the opening of the bid and shall be incorporated into the final bid. (Reference Project Manual and contract documents) 1. Bid Open Date: Invitation to bid – change in bid opening date from July 7 to July 14, 2009 Description: The Invitation to Bid shall be modified to read as follows: Notice is hereby given that sealed bids will be received at the office of the City Clerk, 435 Ryman Street, Missoula, Montana, 59802 until 3:00 p.m., on Tuesday, July 14, 2009, and will then be opened and publicly read in the Mayor's Conference Room for the furnishing of all labor, equipment and materials for construction of the following: 2. Special Conditions: Add new sentence to Special Conditions Article 10 Bid Items 5% Contingency – Miscellaneous Work Description: The following language will be added to the end of Special Conditions Article 10.3 "Unused portions of this contingency will be reduced from the contract value by Change Order at Contract closeout." 3. Bid Form: Add line items to bid form Description: Bid form shall include line items for spreading of topsoil and incorporation of soil amendments (see revised bid sheet attached). Bidders shall fill out the revised bid sheet provided herein and attach it to their Project Manual over the existing bid sheet. 4. Technical Specifications: Section 1.2 Definitions Description: The following provision shall be added to section 1.2: E. Satisfactory Seeded Turf/Lawn: At the end of the maintenance period, a healthy, well- rooted even-colored, viable lawn has been 90% established, free of weeds, opened joints, bare areas, and surface irregularities. Reestablish lawns that do not comply with requirements and continue maintenance until lawns are to Owner's satisfaction. ---PAGE BREAK--- ADDENDUM NO. 1 2 I P a g e 5. Technical Specifications: Section 1.3 Performance Requirements Description: The following provision shall be added to sections 1.3: G. Coordinate planting periods with maintenance periods to provide required maintenance from date of substantial completion. H. Proceed with planting only when existing and forecasted weather conditions permit. 6. Technical Specifications: Section 1.6. A. Lawn Maintenance Description: The following provision shall be added to sections 1.6.A: 6. When full maintenance period has not elapsed before the end of the planting season, or if lawn is not fully established, continue maintenance during the next planting season. 7. Maintain and establish lawn by watering, fertilizing, weeding, mowing, trimming, replanting, and other operations. Roll, re-grade, and replant bare or eroded areas and over-seed to produce a uniformly smooth lawn. 8. Mow lawn as soon as top growth is tall enough to cut. Repeat mowing to maintain a 3" height without cutting more than 40% of grass height. Remove not more than 40% of grass-leaf growth in initial or subsequent mowing. Do not delay mowing until grass blades bend over and become matted. Do not mow when grass is wet. Schedule initial and subsequent mowing to maintain the height of 9. Apply fertilizer that will provide actual nitrogen of at least 1 lb/1,000 square feet after initial mowing and when grass is dry. 10. Protection of all completed work elements shall be maintained by contractor until receiving final completion notification and shall be considered incidental. No separate payment for this work, or any necessary repairs, shall be made. 7. Technical Specifications: Section 2.2 – Change in "NOTE:" on topsoil Description: Compost amendments will not be incorporated into the topsoil prior to topsoil delivery. Compost amendment material will be provided by the Owner and delivered to the site. The contractor will be responsible for the spreading and mixing of the compost and incorporating the material into the top 4" of topsoil. 8. Technical Specifications: Section 4.4.D Description: This section of the Technical Specifications shall be revised to read as follows (emphases to changes are added in bold): Watering window must be designed to not exceed 10 hours a day, four days a week scheduled at peak ET rate for the plant material. Watering window hours are between 10 pm and 8 am." This watering window is for post germination period. 24/7 will be available during turf establishment period. 9. Technical Specifications: Section 6.5.B ---PAGE BREAK--- ADDENDUM NO. 1 3 I P a g e Description: The following sentence shall be added to section 6.5.B. "Sand bedding is not required where 1" flexible poly pipe is pulled for a lateral line. The use of any pulled poly pipe must be approved by the Owner" 10. Technical Specifications: Section 6.6 Valve Installation – Addition to spec Description: New addition: Control valve boxes shall be clustered in groups as much as possible. Valve boxes shall be located in planting beds rather than in turf wherever possible. Locate valve boxes outside of the active area of all turf sports fields." 11. Plan sheets Incorrect scale text on plan sheets Description: Plan sheets label the scale at 1" = 20'. This is incorrect. The correct scale for all the plan sheet is 1" = 40'. DISTRIBUTION: • Owner • Plan Holders List Attachments: 1. Revised Bid Sheet ---PAGE BREAK--- CITY OF MISSOULA PR 09-06 WP PROPOSAL WHITE PINE PARK – LANDSCAPE & IRRIGATION Missoula, Montana June, 2009 CF 4 BID PROPOSAL FOR CONSTRUCTION PARKS & RECREATION PROJECT NO. PR 09-06 WP WHITE PINE PARK – LANDSCAPE & IRRIGATION MISSOULA, MT Item Description Estimated Units Total 1 Install 8’sump - sump rock, fabric, w/ 4' concrete cone & frame & grate 1 Cone, 1 Frame & Grate, Sump Rock, Fabric $ 2 Install commercial grade irrigation system – In-field design 3 Acres $ 3 Spread topsoil 4000 CY $ 4 Spread and incorporate soil amendments to a depth of 4" 400 CY $ 5 Establish final grade 3 Acres $ 6 Place topical fertilizer per technical specifications Lump Sum $ 7 Install grass seed per technical specifications 3 Acres $ 8 Establish Turf per technical specifications 3 Acres $ SUB-TOTAL $ 9 5% Extra Work Contingency To be used only as authorized by Owner $ TOTAL BASE BID (NUMBERS) $ TOTAL BASE BID (WRITTEN OUT) Note: Discrepancies in mathematical computations will be resolved based on unit prices. ---PAGE BREAK--- Parks and Recreation…The Benefits Are Endless!™ AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER M / F / V / H PARKS AND RECREATION DEPARTMENT 600 CREGG LN. • MISSOULA, MT 59801 • (406) 721-7275 • FAX: (406) 522-6275 PARKS • RECREATION • URBAN FORESTRY • CONSERVATION LANDS • TRAILS REQUEST FOR INFORMATION (RFI) & CLARIFICATION From: Dave Shaw, Parks & Trails Design Mgr. DATE: July 7, 2009 PROJECT: White Pine Park – Landscape & Irrigation NUMBER: PR 09-06 WP RE: Report and response on items discussed during the pre-bid meeting 6-29-09 GENERAL COMMENTS FROM PARKS: 1. This project is funded by Community Development Block Grant (CDBG) funds which require that all contractors and subcontractors follow Federal Davis Bacon Wage Rages. Contractors are strongly encouraged to review the document at the following link for more information on Federal Davis Bacon Wages and the procedures necessary to comply with them: http://www.dol.gov/esa/whd/forms/wh347instr.htm 2. The Scott Street Bridge may be closed during the time of park construction. Plan mobilization and site access accordingly. RFI ITEMS: 1. What is the specific start date for the project? Answer. Need to be substantially complete by Sept.30th per requirements by the CDBG funding source. Work can begin as soon as City Council awards the contract. The suggested start date is Monday August 3rd? 2. What is the specific number of contract days? The work could be done in 30 days but turf establishment will take much longer. Answer. The number of calendar days for construction will be 30 days as stated in the Contract Proposal. Any necessary turf establishment and maintenance activities beyond the 30 day construction window and following issuance of substantial completion will be considered maintenance work. Refer to Section 2.3.08 of the General Conditions and the Technical Specifications Part 1 for details. 3. When will the contract be awarded? Answer. It is anticipated that the contract will be awarded on July 27 during the City Council meeting scheduled for that date. This could change depending on Contractor selection and contract negotiations. 4. Will construction staking be provided by the contractor, as per the plans, or by Parks? Contractors would prefer that the Owner provide staking. Answer. Construction staking will be provided by the Contractor for all grading he is responsible for per the Special Conditions, Article 6. Ensure that irrigation mainlines do not conflict with future park features. ---PAGE BREAK--- Parks and Recreation…The Benefits Are Endless!™ AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER M / F / V / H 5. What is the timing of topsoil installation relative to irrigation installation? The City Streets Dept. large soil moving equipment could damage the irrigation if it is installed beforehand. Answer. Topsoil will be hauled and placed on site by the City Streets Dept. prior to the contractor's arrival. Topsoil will be placed in windrows to allow for irrigation lines to be installed in the subsoil. The Contractor will be responsible for spreading the topsoil, incorporating soil amendments, and establishing final grade prior to seeding. Amendments shall be disked in. Additional line items will be added to the bid sheet to clarify this (see Addendum No. 1) 6. The technical specifications (Section 4.4.D) call for an 8 hour watering window but operating hours between 11pm and 5am. These numbers conflict. Answer. The specific correction to the technical specifications is addressed in Addendum No. 1. A 10 hour watering window will be allowed. This watering window is for post germination period. 24/7 watering window will be available during turf establishment period. Answer. Further clarification: The only water source for the park will be one 35 gpm well that will be installed before the Contractor has the site. It was mentioned that 2 wells at 35 gpm would water the site more efficiently than one. While Parks agrees with this point, the project budget will not allow for a second well. Recent conversations with water rights professionals have revealed that it would be legal under current DNRC regulations to install multiple wells on the site. This being the case, Parks would like to anticipate this possibility. The irrigation mainlines shall be set up so as to easily separate the one system into two separate systems. This could be done by designing the mainline in two connected loops that can be easily separated in the future. This can be further clarified between the successful bidder and the owner. 7. Is a Storm Water Permit required for this project and is it the Contractor's responsibility to obtain it? Answer. It has been verified by Parks through other consultants working on previous phases of the White Pine project that a SWPP permit has not been required by the DEQ and will not be necessary for the Landscaping & Irrigation portion of the project. 8. Is the Contractor responsible for all of the electrical components from the pedestal Answer. Yes. CC: Donna Gaukler, Parks & Rec. Alan White, Parks & Rec.