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City of Missoula, Montana Item to be Referred to City Council Committee Committee: Conservation Item: Approve and authorize the Mayor to sign a contract with KOMPAN for procurement and installation of playground equipment and fall zone material at Pineview Park in the amount of $100,768.50. Date: 2-23-10 Prepared by: Dave Shaw – Parks & Recreation Initiated by: Dave Shaw Action Required: Approve and authorize the Mayor to sign a contract with KOMPAN for procurement and installation of playground equipment and fall zone material at Pineview Park in the amount of $100,768.50. Recommended Motion: I move the City Council Approve and authorize the Mayor to sign a contract with KOMPAN for procurement and installation of playground equipment and fall zone material at Pineview Park in the amount of $100,768.50. Timeline: Referral to committee: 2-26-2010 Committee discussion: 3-3-2010 Council action: 3-8-2010 Background and Alternatives Explored: The procurement and installation of playground equipment is the final step toward the completion of the Pineview Park renovation project. All other components of the renovation have been completed including preparations for the playground installation. The playground area was excavated and curbing and drainage sumps were installed in the earlier phases of the project. Parks & Recreation has followed a competitive Request for Proposals (RFP) process to generate proposals for the procurement and installation of playground equipment at Pineview Park. Eight companies submitted playground proposals. The following is a list of the suppliers and manufacturers that submitted proposals: Play Space Designs providing KOMPAN Great Western providing GameTime Dakota Fence providing Landscape Structures Picture Perfect Playgrounds providing PlayWorld Systems Montana School Equipment Co. providing Park & Play Structures Summit Recreation providing Playcraft All Around Recreation providing Henderson Equipment Sirius Construction providing WOW Equipment Proposals were submitted and collected on February 1, 2010. Proposals were then reviewed independently by members of the selection committee. The committee was made up of the Parks & ---PAGE BREAK--- Recreation Director, the Parks & Trails Development Manager, the Parks & Recreation Project Manager and two members of the Friends of Pineview Park citizen’s organization. During the review process, proposals were scored and ranked by the criteria outlined in the RFP documents. A selection meeting was held on February 16, 2010 where members of the selection committee announced their rankings. This meeting was publicly advertised and open to the public as well as prospective suppliers. Prospective suppliers were ranked first to eighth, first being the proposal that best fit the criteria listed in the RFP. Suppliers were not selected based on scores due to the relative nature of the scores per person on the selection committee. A summary table of the ranking is attached. Financial Implications: This project has been funded by SID # 541. Attachments: KOMPAN Contract (to be attached later) KOMPAN Proposal & Quote Proposal Ranking Pineview Playground RFP & documents