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Program Category: 08 Project # 09 Project # 10 Project # Community Service CS-22 CS-18 CS-03 Yes No NA X Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 General Fund 18,000 - 18,000 - - - - Budgeted Funds Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 A. Land Cost B. Construction Cost - - - - - - C. Contingencies (10% of B) - - - - - - D. Design & Engineering (15% of B) - - - - - - E. Percent for Art of B) F. Equipment Costs 1000.321.431350.940 18,000 G. Other - 18,000 - - - - Expense Object Accounting Code FY 10 FY 11 FY 12 FY 13 FY 14 Personnel Supplies Purchased Services Fixed Charges Capital Outlay Debt Service - - - - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Jack Stucky Public Works JS 40 Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: Funding this project will purchase and install a lubrication system at the City Shop. The lubrication system would replace the current manual system of transferring oil from barrels into oil cans and into equipment. Each mechanic bay would share a drop down oil dispenser system. Although some oils are transferred by air pumps, a large percentage is moved manually by the mechanics. This can be a very time consuming process large equipment such as loaders, dump trucks and graders that have huge oil capacities; including engine, transmission, and hydraulic tanks. A mechanic can easily spend 30 minutes several times a day transferring oil into the holding tanks of large capacity equipment. Purchasing in this system would reduce the time spent transferring lubrication products. Additionally, this project would promote clean oil and lubricants. Oil dispensed from pressurized tanks tends to stay cleaner and is less prone to be contaminated. Spent in Prior Years Spent in Prior Years Funded in Prior Years Project Title: City Shop Oil Dispenser System Date Submitted to Finance 02/12/2009 Today's Date and Time 05/28/2009 12:26 Description of additional operating budget impact: ---PAGE BREAK--- Program Category: 09 Project # Community Service CS-03 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other X requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local X participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- X cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be X shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 2 5 10 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 2 4 8 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 2 3 6 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 2 4 8 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 2 4 8 plans? Total Score 40 This project will reduce the amount of oil stored in barrels and cans around the shop area. Pressurized oil containers will reduce the amount of oil that is contaminated or spilled and cleaned up. Often oil soaked floor dry materials end up in the land fill. This is not a large concern, but, is a reduction in potential water and soil pollution. Reducing the time spent on each PM operation, results in increased time the equipment is available for service. This project will promote efficiency and help reduce equipment down time. Organizational Management, This portion of the strategic plan promotes being "efficient, effective and responsive". Quantitative Analysis Comments Please see the support page. We can start taking advantage of the efficiency benefits associated with productivity as soon as this project is implemented. CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: City Shop Oil Dispenser System ---PAGE BREAK--- OIL DISPENSING SYSTEM DATA FY10 CIP# CS-03 Project Cost $18,000.00 *Total mechanic minutes per day spent transferring oil 9 Total minutes per seven mechanics 63 Total hours per day spent transferring oil 1.05 Total hours for all mechanics per year spent transferring oil 273.00 Labor Rate Per Hour $18.45 Total Cost To Transport Lubricants $5,036.85 **Estimated % Savings With Bulk Purchase 1.10% Fy06 total lube cost $14,494.00 Total Estimated Bulk Purchase Saving $159.43 Total Annual Oil Dispensing System Projected Savings $5,196.28 Total Payback Period In Years 3.46 * Very conservative number, does not include bulk oil barrel mgt. time, or time spent pumping oil up to tanks. A Bulk Purchase Discount Estimate Based On Packaging Savings