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Program Category: 08 Project # 09 Project # 10 Project # Parks, Recreation and Open Space PR-09 PR-19 Yes No NA x Funding Source Accounting Code FY10 FY11 FY12 FY13 FY14 TBD or 71,607 29,315 Impact Fees 10,000 - 71,607 29,315 - - 10,000 Budgeted Funds Accounting Code FY10 FY11 FY12 FY13 FY14 A. Land Cost B. Construction Cost C. Contingencies (10% of B) D. Design & Engineering (15% of B) E. Percent for Art of B) F. Equipment Costs G. Other 71,607 29,315 10,000 - 71,607 29,315 - - 10,000 Expense Object Accounting Code FY10 FY11 FY12 FY13 FY14 Personnel Supplies 34,800 42,360 Purchased Services Fixed Charges Capital Outlay Debt Service - 34,800 42,360 - - - Responsible Person: Responsible Department: Preparer's Initials Total Score Rob Thames Parks & Recreation KM 43 Project Title: Turf Maintenance Equipment Date Submitted to Finance Today's Date and Time 06/02/2009 10:06 Description of additional operating budget impact: will need to add additional operating supplies for turf maintenance. This does not include any additional fte. OPERATING BUDGET COSTS Spent in Prior Years Funded in Prior Years REVENUE EXPENSE Is this equipment prioritized on an equipment replacement schedule? Are there any site requirements: How is this project going to be funded: Does this project have any additional impact on the operating budget: How is this project going to be spent: CAPITAL IMPROVEMENT PROGRAM City of Missoula CIP Project Request Form FY 2010-2014 Description and justification of project and funding sources: This CIP is to continue to purchase equipment necessary for a successful turf management program. In 2009 this request was funded using impact fees and a seeder purchased. Additional equipment needed includes a top dresser, dethatcher/sweeper, broadcast spreader, soil pulverizer. Currently the department does not have a top dresser, dethatcher/sweeper, soil pulverizer. We currently share an aerator and tractor with the cemetery. The sports fields in the City have been in desperate need of attention for years. These turf areas are very old and heavily used. Topsoil is minimal if present at all. This equipment will help to provide improved turf and soil conditions on the eighty acres of sport fields. Spent in Prior Years ---PAGE BREAK--- Program Category: 10 Project # Parks, Recreation and Open Space PR-19 Yes No 1. Is the project necessary to meet federal, state, or local legal requirements? This cri- terion includes projects mandated by Court Order to meet requirements of law or other x requirements. Of special concern is that the project be accessible to the handicapped. 2. Is the project necessary to fulfill a con- tractual requirement? This criterion includes Federal or State grants which require local x participation. Indicate the Grant name and number in the comment column. 3. Is this project urgently required? Will de- lay result in curtailment of an essential ser- vice? This statement should be checked "Yes" only if an emergency is clearly indi- x cated; otherwise, answer "No". If "Yes", be sure to give full justification. 4. Does the project provide for and/or im- prove public health and/or public safety? This criterion should be answered "No" un- less public health and/or safety can be x shown to be an urgent or critical factor. Raw Score Total Range Weight Score (0-3) 5. Does the project result in maximum benefit to the community from the 2 5 10 investment dollar? (0-3) 6. Does the project require speedy implementation in order to assure its 2 4 8 maximum effectiveness? (0-3) 7. Does the project conserve energy, cultural or natural resources, or reduce 3 3 9 pollution? (0-2) 8. Does the project improve or expand upon essential City services where such 1 4 4 services are recognized and accepted as being necessary and effective? (0-3) 9. Does the project specifically relate to the City's strategic planning priorities or other 3 4 12 plans? Total Score 43 CAPITAL IMPROVEMENT PROGRAM (See C.I.P. Instructions For Explanation of Criteria) Qualitative Analysis Comments Project Rating Project Title: Turf Maintenance Equipment Speedy implementation is crucial to better maintain turf areas and sports fields. By improving the health of sports fields player safety is directly improved. It is felt that green space is core to the character of our city making Parks an essential service. This program has an impact on that character. This request specifically relates to all three Strategic Goals and department Implementation Strategy; Goal #1 is met through having the proper equipment needed to establish and maintain an effective turf management program incorporating the essentials for a healthy maintainable turf. Goal #2 is met creating a healthier turf thru environmentally friendly maintenance practices it reduces the amount of herbicides needed to control broadleaf weeds. Goal #3 is met by evaluating and responding to the needs of citizens and user groups. Quantitative Analysis Comments without this equipment there will be a negative impact to the community through poorly maintained turf. We currently have over 10,000 + Community members playing and using these areas daily. Improved fields will allow user groups opportunity to have additional tournaments, which bring revenue into the community. Speedy implementation is crucial to better maintain turf areas and sports fields. By improving the health of sports fields player safety is directly improved. currently several sports turf areas are sparsely grassed with poor soil conditions. Immediate attention is necessary to improve the safe playing conditions of these fields. ---PAGE BREAK--- Turf Management Equipment CIP 2009 Slit Seeder Funded and purchased $10,000 using impact fees FY2011 Top dresser: Tyco MH 400 Material Handling Unit w 2 wheel electric brakes Base Price: 20,310.00 $ Twin Spinner Spreading wide variety of materials for wide, narrow and light to heavAdd: 2,980.00 $ Cross Conveyor Add: 3,190.00 $ Swivel Kit The swivel kit Add: 1,600.00 $ PTO Power Pack Add: 3,630.00 $ Total: 31,710.00 $ Dethatcher/ Sweeper Toro Rake-O Vac Lawn Vacuum Base Price: 26,252.00 $ Add: 4,052.00 $ 30,304.00 $ Soil Pulverizer Land Pride SP30 84" Soil pulverizer Base Price: 3,400.00 $ Broadcast Spreader Lely WFR Single Disc/ Wheel Driven Spreader Base Price: 4,195.00 $ Sand Ejector Disc to spread sand or compost Add: 279.99 $ Mesh Grid Prohibits solid masses of material from entering the feeding system Add: 359.51 $ Hopper Extension Increases hopper capacity by 200 lbs Add: 322.97 $ Spreader Cover Keep fertilizer from bouncing out of hopper and rain cover Add: 129.13 $ Hydraulic Feed Ring Hydraulic switch to open and close feed ring Add: 688.79 $ Agitator Assists with spreading powdery/ clumpy materials Add: 217.78 $ Total: 6,193.17 $ Total FY11 71,607.17 $ 2012 Aerator Wiedenmann Terra Spike XF 20/8"83" Wide Deep Tine Aerator Base Price: 27,295.00 $ Turf Retainers Add: 1,520.00 $ Replacement Tines Add: 500.00 $ Total FY12 Total: 29,315.00 $