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1 CITY OF MISSOULA, MONTANA BID SPECIFICATIONS September, 2010 SELF CONTAINED BREATHING APPARATUS (SCBAs) The equipment and materials described herein shall be new and in prime condition. All parts and accessories which are required to compose a complete unit shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment catalogued as standard shall be furnished and included in the purchase price of the unit. BID SEQUENCE Bidders shall submit a detailed proposal. For ease of evaluation, all bid proposals shall be submitted in the same order as the fire department’s specification. EXCEPTIONS TO SPECIFICATIONS The following specifications shall be strictly adhered to. Exceptions shall be considered if they are deemed equal to or superior to the specifications, provided they are fully explained on a separate page titled “EXCEPTIONS TO SPECIFICATIONS”. Exceptions shall be listed by page and paragraph. Failure to denote exceptions in the above manner shall result in rejection of the proposal. Proposals taking total exception to specifications will not be considered. PURCHASER RIGHTS The City of Missoula reserves the right to reject any and all bids and if all bids are rejected, to re-advertise under the same or new specifications, or to make such an award as in the judgment of its officials best meets the City's requirements. The City reserves the right to waive any technicality in the bidding that is not of a substantial nature. NFPA STANDARDS EFFECTIVE AT TIME OF PROPOSAL This equipment must comply with current NFPA standards. COMPLIANCY Equipment proposed by the bidder shall meet the applicable requirements of the National Fire Protection Association (NFPA) as stated in current edition at the time of contract execution. SCBA shall be certified by the National Institute for Occupational Safety and Health. ---PAGE BREAK--- 2 COMMERCIAL GENERAL LIABILITY INSURANCE The successful bidder shall, during the performance of the contract and for three years following acceptance of the product, keep in force a commercial general liability insurance policy, including automobile coverage, in a form acceptable to the City, of not less than $2,000,000 per occurrence for bodily injury or death, and $2,000,000 per occurrence for loss or damage to property; and $4,000,000 aggregate and Professional Liability insurance policy of not less than $2,000,000 per occurrence and $4,000,000 aggregate. All policies of insurance required in this Agreement shall be issued by insurance companies licensed to do business in the State of Montana. Proof of coverage shall be evidenced by submitting an insurance certificate, or certificates, to the City, which names the City as an additional insured and indicates that the City will be notified no less than thirty (30) days prior to alteration, cancellation, termination, or non- renewal of coverage. PROPOSAL GUARANTEE Proposals must be accompanied by cash, cashier's check, certified check, bank money order, or bank draft drawn and issued by a national banking association located in the State of Montana, or by any banking corporation incorporated in the State of Montana, or by a bid bond or bonds executed by a surety corporation authorized to do business in the State of Montana in the amount of ten percent (10%) of the bid as a guarantee that the successful bidder will enter into the required contract. The bid security shall identify the same firm as is noted on the bid proposal form. Performance and Payment Bonds will be required of the successful bidder in the amount of one hundred (100%) of the aggregate of the proposal for the faithful performance of the contact, and protection of the City of Missoula against liability. The full amount of the bid surety shall be returned to the unsuccessful bidders following the award of the contract. WARRANTIES The units shall be covered by a warranty providing protection against defects in materials or workmanship. This warranty shall be for a period of at least 10 years on the SCBA, except for the pressure reducer, which shall be covered for at least 15 years. Electronic components shall be warranted for a minimum of three years. The SCBA shall be certified by NIOSH as conforming to the Code of Federal Regulations, 42 CFR 84. This apparatus, without modification, shall be NIOSH certified. The apparatus shall meet all requirements of NFPA-1981 Standard on Open-Circuit Self-Contained Breathing Apparatus, 2007 Edition. All warranties as outlined in these specifications shall be provided in writing as a part of the bid package. Failure to provide the warranties as outlined shall be cause for rejection of the proposal. ---PAGE BREAK--- 3 SCOPE The purpose of this specification is to describe the minimum acceptable features, attributes, and certifications for NFPA compliant self contained breathing apparatus (SCBA) for use by the Missoula Fire Department. The initial purchase of SCBA and associated equipment shall be as follows: 60 - Complete SCBA units with facepieces as specified. 60 - Spare carbon fiber 30 minute cylinders as specified. 32 - Additional facepieces and second-stage regulators as specified. 1 - Complete flow test equipment set as specified. Successful bidder shall agree to extend prices listed in their proposal for possible purchase of additional items for one year from the date of the initial purchase. Successful bidder will fit test all Missoula Fire Department users for facepiece sizing. Specific facepiece sizes to be included in this purchase shall be determined upon completion of the fit tests. PURCHASE OF EXISTING INVENTORY Successful bidder agrees to purchase the Missoula Fire Department’s current Survivair SCBA inventory. The purchase offer for the current SCBA inventory shall be included with the bid proposal, but shall not be reflected as a credit or discount toward the new equipment. The proposed purchase offer shall be a stand- alone item and shall be paid to the City separate from the purchase agreement for the new equipment. Our current inventory consists of: 50 complete Survivair Panther SCBAs w/30 minute carbon fiber bottles (in service date of 1999) 92 small talk compatible facepieces 15 small talks For questions or to arrange an appointment to inspect the current SCBA inventory, please contact Jason Diehl at (406) 552-6210 or at [EMAIL REDACTED] . TRAINING Successful bidder agrees to provide, at their own expense, a factory-trained instructor for such time as the Fire Chief shall require for initial fit testing and complete instruction in the operation and maintenance of the apparatus including technician level certification training for four of our firefighters. Any exceptions to these specifications must be detailed in a separate attachment, and failure to do so will automatically disqualify the bidder. Successful bidder must be a factory-authorized distributor to sell the equipment specified herein. ---PAGE BREAK--- 4 SCBA MINIMUM SPECIFICATIONS General Requirements One (or more) open circuit, self-contained breathing apparatus consisting of the following major sub- assemblies: 1) cylinder and valve assembly for storing breathing air under pressure; 2) full facepiece assembly; 3) an automatic dual path redundant pressure reducing regulator; 4) a removable, facepiece-mounted, positive pressure breathing regulator, low-pressure alarm and purge valve; 5) a harness and backframe assembly for supporting the equipment on the body of the wearer; 6) a shoulder strap mounted, remote gauge indicating cylinder pressure; 7) a heads-up display (HUD) redundant low-pressure alarm; 8) a rapid intervention crew/universal air connection (RIC/UAC); and 9) certified to the NIOSH Chemical, Biological, Radiological and Nuclear (CBRN) standard. Cylinder & Valve Assembly Type and Requirements The cylinder threads shall be straight with an O-ring or quad-ring gasket type seal. The cylinder valve shall be a “fail open” type, constructed of forged aluminum and designed such that no stem packing or packing gland nuts are required. It shall contain an upper and lower seat such that the pressure will seal the stem on the upperseat, thus preventing leakage past the stem. No adjustment shall be necessary during the life of the valve. The cylinder valve outlet shall be a modification of the Compressed Gas Association (CGA) standard threaded connection number 346 for breathing air (Proposed CGA connection No. 347). The valve shall be constructed such that damage will not occur if the coupling is over-torqued by hand. Each cylinder valve shall consist of the following: 1) A hand activated valve mechanism; 2) an upstream connected frangible disc safety relief device; 3) a dual reading pressure gauge indicating cylinder pressure at all times; 4) an elastomeric bumper. The SCBA shall maintain all NIOSH and NFPA standards with the following type of cylinder listed as provided by the SCBA manufacturer. The cylinders shall be manufactured in accordance with DOT specifications and have a duration of 30 minutes and a working pressure of 4500 psig. The cylinders shall be lightweight, composite type cylinder consisting of an aluminum alloy inner-shell, with a total overwrap of carbon fiber, fiberglass and an epoxy resin. Type Pressure (psig) Duration (minutes) H2O Capacity (in3) Free Gas Capacity (S Facepiece Assembly The full facepiece assembly shall fit persons of varying facial shapes and sizes with minimal visual interference. It shall be available in at least three sizes and maintain NIOSH certification of the respirator regardless of the size used. The face seal shall be double lipped, constructed of a blend of proprietary material and be secured to the lens by a U-shaped channel frame that is retained to the lens using two fasteners. A detachable bayonet-style mounting adapter for the voice amplifier shall be installed at the factory. Facepiece shall have both a neck strap for positioning on user when not in use and a quick release mounting point that attaches to the shoulder strap. ---PAGE BREAK--- 5 The lens shall be a single, replaceable, modified cone configuration constructed of a non-shatter type polycarbonate material and shall meet the impact and penetration requirements of a face shield as specified in ANSI Z87.1 paragraphs 5.2.8.1 and 5.2.8.2, it shall have a silica based coating to resist abrasion and chemical attack and meet the requirements of NFPA-1981, for lens abrasion. The lens shall have an anti-fog coating to reduce fogging of the lens. The facepiece shall have a large diameter inlet serving as the female half of a quarter (1/4) turn coupling which mates with the positive pressure breathing regulator. Multi-directional voice emitters shall be lens mounted on both sides of the facepiece lens and ducted directly to an integral silicone nosecup to enhance voice transmission. The voice emitters, ducts, and nose cup shall be easily removable without the use of tools. The facepiece shall allow for the mounting of corrective lenses and allow for a minimum of three sizes of nose cups. The head harness shall be a five-point suspension made in the fashion of a net hood to minimize interference between securing of the facepiece and the wearing of head protection and be constructed of a para-aramid material. All adjustment straps shall be flame resistant and allow for full adjustment to ensure a positive seal and fit. A fabric storage bag shall be provided for each facepiece. Pressure Reducer The pressure-reducing regulator shall be mounted on the backframe and be coupled to the cylinder valve through a short length of internally armored high-pressure hose with a hand coupling for engagement and sealing within the cylinder valve outlet. In lieu of a manual by-pass, the pressure- reducing regulator shall include a back-up pressure reducing valve connected in parallel with the primary pressure reducing valve and an automatic transfer valve for redundant control. The back-up pressure reducing valve shall also be the means of activating the low-pressure alarm devices in the facepiece-mounted breathing regulator. This warning shall denote a switch from the primary reducing valve to the back-up reducing valve whether from a malfunction of the primary reducing valve or from low cylinder supply pressure. A press-to-test valve shall be included to allow bench testing of the back-up reducing valve. The pressure-reducing regulator shall have extended temperature range dynamic O-ring seals. The pressure reducing regulator shall have incorporated a reseatable over-pressurization relief valve which shall prevent the attached low pressure hose and facepiece-mounted breathing regulator from being subjected to high pressure. A Dual EBSS shall be available and shall have one of each of the following requirements; a manifold with one each of a female socket and male plug, both of which have check valves, 36” minimum low- pressure hose, a containment system with means of attaching the manifold to the waist belt, a pouch for storing the hose, and a dust cap for the female socket and male plug. The Dual EBSS system shall be on the wearer’s left side and shall be capable of allowing for six feet of hose between like systems. This system shall allow for the use of 300 feet of external air supply line. All necessary air fittings are to be supplied by the bidder to update the current equipment and apparatus. This consists of two ladder platforms and twelve external air lines. ---PAGE BREAK--- 6 The manifold shall be made of aluminum and be anodized black. The female socket and male plug shall have spacing, no less than 15° off-center. The female socket shall have a double action to disengage, noted as a “push-in/pull-back”. The female socket shall have an internal check valve. The male plug shall have an external check valve. The hose shall be made of high temperature rubber capable of sustaining a maximum 250 psig of pressure. The containment system shall include a pouch and shall be made of para-aramid materials and shall be capable of storing 36” of hose. The pouch shall be attached to the SCBA by pull-the-dot fasteners. Rapid Intervention Crew/Universal Air Connection (RIC/UAC) The SCBA shall incorporate a RIC/UAC fitting to be compliant with the 2007 edition of the NFPA 1981 Self-Contained Breathing Apparatus standard. The RIC/UAC shall be an integral part of the high-pressure hose that attaches the cylinder valve to the first stage pressure reducer. The RIC/UAC inlet connection shall be within 4” (4-inches) of the tip of the CGA threads of the cylinder valve. The RIC/UAC shall consist of a connection for attaching a high-pressure air source and a self-resetting relief valve allowing a higher pressure than that of the SCBA to be attached to the SCBA. The RIC/UAC shall have a check valve to prevent the loss of air when the high-pressure air source has been disconnected. Facepiece-Mounted Positive Pressure Regulator The facepiece-mounted positive pressure-breathing regulator shall supply and maintain air to the facepiece to satisfy the needs of the user at a pressure greater than atmospheric by no more than 1.5 inches of water pressure static. The breathing regulator shall maintain this positive pressure during flows of up to 500 standard liters per minute. The regulator shall also meet or exceed a dynamic flow requirement of remaining positive while supplying a minute volume of 160 liters. The breathing regulator shall have attached a low pressure hose which shall be threaded through the left shoulder strap to couple to the pressure reducing regulator mounted on the backframe. An optional regulator shall be available with a quick connect coupling in line for use with the optional outlet manifold and accessory hose to allow the breathing regulator to be disconnected from the unit and reconnected to the auxiliary hose of a second unit in the event rescue is required. The quick connect coupling shall be easily connected and disconnected by trained individuals with a gloved hand and/or in low light conditions. The coupling shall also be guarded against inadvertent disconnect during use of the equipment. The low-pressure hose shall be equipped with a swivel attachment at the facepiece mounted regulator. The breathing regulator outlet port shall be configured as the male half of a quarter (1/4) turn coupling which mates with the facepiece. The regulator cover shall be fabricated of a flame resistant, high impact plastic. The breathing regulator shall also have an integral low-pressure alarm device that shall combine an audible alarm with simultaneous vibration of the facepiece. This alarm device shall indicate either low cylinder pressure or primary first stage regulator failure. The breathing regulator shall have a demand valve to deliver air to the user, activated by a diaphragm responsive to respiration. The demand valve shall use an extended temperature range dynamic O-ring seal. This diaphragm shall include the system exhalation valve. A purge valve shall be situated at the inlet of the breathing regulator and shall be capable of delivering airflow of between 125 and 175 standard liters per minute. The breathing regulator shall be arranged to direct the incoming air over the inner surface of the facepiece for defogging purposes. The components of the breathing regulator shall be constructed of materials that are not vulnerable to corrosion. The ---PAGE BREAK--- 7 flame resistant cover shall contain an air-saver switch and pressure demand bias mechanism. It shall reactivate and supply air only in the positive pressure mode when the wearer affects a face seal and inhales. This device shall not affect the breathing flow through the system while in operation. Low Air Indicators The SCBA shall have two low air indicators. The primary low air indicator shall be the integral low- pressure alarm device that shall combine an audible alarm with simultaneous vibration of the facepiece. The primary low air indicator shall be located in the Facepiece-Mounted Positive Pressure Regulator. The HUD shall serve as the secondary low air indicator. It shall be mounted in the user’s field of vision on the second stage regulator. It shall display one-quarter bottle increments including full bottle pressure and continuing to 25% of maximum bottle pressure. The display shall not have a numerical representation of bottle pressure. At one-half bottle pressure, one “yellow” LED shall be illuminated and flash at a rate not to exceed one (1x) time per second. At one-quarter bottle pressure, one “red” LED shall be illuminated and flash at a rate not to exceed ten (10x) times per second. The HUD shall have a low battery indication that is distinct and distinguishable from the bottle pressure indications. Control Console with Heads-Up Display (HUD) The pressure gauge shall be an integral part of the control console assembly. The control console shall come with a mechanical (analog) pressure gauge. The control console shall contain a photo sensing diode to dim and brighten the HUD as the light environment changes. The battery life of the SCBA with HUD only shall be no less than 200 hours. The HUD shall be intrinsically safe per ANSI/ Ul 913 Class I, Groups C and D, Class II, Groups E, F, and G, Hazardous locations and certified to CAN/CSA Std C22.2 No. 57-92 when operated on two AA alkaline batteries. Harness and Backframe Assembly A lightweight, adjustable, lumbar support style harness and backframe assembly shall be used to carry the cylinder and valve assembly and the pressure reducing regulator assembly. The backframe shall be a corrosion resistant aluminum structure. The backframe shall include an over-the-center, adjustable tri- slide fixture, a para-aramid strap and a double-locking latch assembly to secure 30, 45 or 60 minute cylinders. The harness assembly shall be arranged so the majority of the weight is carried on the hips and be attached to the backframe by use of threaded fasteners for ease of replacement. All load-carrying portions of the harness shall be constructed of para-aramid fiber. It shall have a flexible, waist belt and two shoulder straps. The waist belt shall have a quick release metal structural buckle for easy connection and separation and two web adjusters, one on each side. Adjustment of the waist belt shall be accomplished by simultaneously pulling forward on the free end of the web at each hip-located adjuster. Each shoulder strap shall connect to the rear section of the waist belt at one end and to the rigid section of the backframe at the other end. Each shoulder strap shall have a web adjuster for quick adjustment and release of the shoulder straps. The shoulder strap shall be fitted with a Drag Rescue Loop (DRL) capable of being deployed in an emergency situation to drag a downed firefighter to safety. The backframe shall include accommodation and mounting spaces suitable for installation of a distress alarm integrated with the SCBA. ---PAGE BREAK--- 8 Distress Alarm integrated with SCBA (Optional PASS Device) The distress alarm shall be capable of integration with a NIOSH certified self-contained breathing apparatus, and this integrated SCBA and distress alarm system shall retain NIOSH certification. The system shall meet all requirements of NFPA-1982 Standard on Personal Alert Safety Systems (PASS), 2007 Edition. Operation of this distress alarm shall be initiated with the opening of the valve of an SCBA charged cylinder. A visual indication of automatic mode activation shall consist of a green flashing LED on the system’s control module. The system shall incorporate dual visual and audible alarms, which shall be activated in a pre-alarm mode when the system remains motionless for approximately 20 seconds. A full alarm shall be activated in the event the system remains motionless for approximately 30 seconds along with a 500 Hz audible signal. Visual signals shall consist of a green flashing LED when the system is in operation and red flashing LEDs to indicate pre-alarm mode, full alarm mode and a low battery condition. The system’s LED signals shall be located on a control console assembly mounted on the user’s right shoulder strap. The system shall have a visual LED indicator to check the battery condition while the system is not in use. The Alarm signal shall be in a frequency range of 1 kHz to 4 kHz and consist of three primary frequencies. Sound pressure level shall be >95 dBA. The Pre-alarm signal shall be in a frequency range of 1 kHz to 2 kHz and consist of two primary frequencies, the sound pressure level shall ramp up in two distinct steps from 60 to >100 dBA. Control Console The pressure gauge shall be an integral part of the control console assembly. The control console shall come with a mechanical (analog) pressure gauge. The control console assembly shall contain push buttons for manual operation of the distress alarm. A color-coded push button shall permit system re- set; a color-coded push button shall permit manual activation of the full alarm mode. Both push buttons shall be designed to minimize accidental activation. The system shall feature a “hands-free” re-set capability that may be activated by means of a slight movement of the SCBA when the system is in a pre- alert mode. The control console shall contain a lit pressure gauge that requires no action by the user to turn on. It shall also contain a photo sensing diode to dim and brighten the HUD as the environment changes. Sensor Module The system shall include a sensor module mounted to the SCBA backframe and located in an area between the cylinder and backframe in a manner designed to protect the assembly from damage. The sensor module shall contain dual sound emitters for the audible alarm and dual visual “buddy” indicators. The sensor module shall operate on six “AA” batteries that are located in the control console assembly. The battery life of the SCBA with PASS only shall be no less than 200 hours. The visual indicators shall flash as follows; 1) when the device is in pre-alert as defined by NFPA 1982, 2007 Edition; 2) when the device is in full-alert as defined by NFPA 1982, 2007 Edition; and 3) when the SCBA has reached ¼- bottle pressure as defined by 42 CFR. ---PAGE BREAK--- 9 Intrinsically Safe The distress alarm system shall be listed as intrinsically safe in accordance with ANSI/ Ul 913 Class I, Groups C and D, Class II, Groups E, F, and G, Hazardous locations. Flow Test Equipment Flow test equipment shall include the necessary software and adapters to operate the department’s current Posicheck 3 flow test machine plus a Quantifit, by Occupational Health Dynamics, respiratory fit testing device with the necessary adapters and software for the bidders SCBA and facepieces. ---PAGE BREAK--- 10 CITY OF MISSOULA, MONTANA Your bid must be submitted on this form. The City of Missoula is requesting sealed bids for Self Contained Breathing Apparatus. Bids will be received by the Missoula City Clerk’s Office, 435 Ryman Street, Missoula, MT 59802, until 11 a.m. on October 12, 2010, at which time the bids will be publicly opened in the Mayor’s Conference Room at City Hall. Total Bid for the Provision of New SCBA Equipment: Amount in writing: Total Offer for Purchase of Current Fire Department SCBA Inventory: Amount in writing: Name of Bidder Signature Address of Bidder Title City, State, Zip Code Date (Seal) The City of Missoula reserves the right to reject any and all bids and if all bids are rejected, to re-advertise under the same or new specifications, or to make such an award as in the judgment of its officials best meets the City's requirements. The City reserves the right to waive any technicality in the bidding that is not of a substantial nature.