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BID TABULATION From: Jack Stucky To: City Council, Public Works Committee Subject: Bid Tabulation for FY10 Cemetery Backhoe REQUEST FOR PURCHASE DETAIL EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION EQUIP. CLASSIFICATION BACKHOE LOADER BACKHOE LOADER BACKHOE LOADER BACKHOE LOADER MAKE CATERPILLAR JOHN DEERE CATERPILLAR CASE MODEL 416 E 310 J 420 E 580 M YEAR \ AGE 2009 OR 2010 2009 2009 OR 2010 2009-2010 DELIVERY DATE FROM DATE OF P.O. INCOMPLETE 90 DAYS INCOMPLETE 3/1/2010 FUEL TYPE Diesel Diesel Diesel Diesel MILEAGE OR HOURS New New New New VENDOR WESTERN STATES EQUIPMENT TRIPLE W EQUIPMENT WESTERN STATES EQUIPMENT Triple W. Equipment VENDOR LOCATION MISSOULA, MT. MISSOULA, MT. MISSOULA, MT. MISSOULA, MT. EXCEPTIONS TO BID SPECIFICATIONS YES Too Wide YES- NOT SIGNIFICANT YES - NOT SIGNIFICANT ? NO SIGNIFICANT EXCEPTIONS BID BOND YES YES YES YES TRADE IN UNIT 605 1989 JD 210 C UNIT 605 1989 JD 210 C UNIT 605 1989 JD 210 C UNIT 605 1989 JD 210 C TOTAL NUMBER OF UNITS PURCHASED 1 1 1 1 PRICE PER UNIT $59,500 $64,697 $65,500 $66,900 TOTAL PURCHASE PRICE $59,500 $64,697 $65,500 $66,900 DELIVERY SETUP COSTS $0 $0 $0 $0 OTHER ACQUISITION COSTS $0 $0 $0 $0 TOTAL ACQUISITION COST $59,500 $64,697 $65,500 $66,900 LESS TRADE IN CREDIT 8,000 7,500 8,000 6,380 PURCHASE COST $51,500.00 $57,197.00 $57,500.00 $60,520.00 Bid variance from low bid $0.00 $5,697.00 $6,000.00 $9,020.00 WITH TRADITIONAL LEVER CONTROLS $0.00 -$1,307.00 $0.00 -$1,500.00 COST AFTER TRADE WITH LEVER CONTROLS $51,500.00 $55,890.00 $57,500.00 $59,020.00 Bid variance traditional controls $0.00 $4,390.00 $6,000.00 $7,520.00 ADD FOR 4 WHEEL DRIVE $6,941.00 $5,638.00 $6,977.00 $5,600.00 NET COST WITH 4 WHL DRIVE AFTER TRADE $58,441.00 $61,528.00 $64,477.00 $64,620.00 Bid variance with 4 wheel drive $0.00 $3,087.00 $6,036.00 $6,179.00 BUY BACK OPTION 5 YEARS $31,000.00 $38,638.00 $44,000.00 $24,596.00 FIVE YEAR COST WITH BUY BACK OPTION $20,500.00 $18,559.00 $13,500.00 $35,924.00 Net bid variance with buy back option $7,000.00 $5,059.00 $0.00 $22,424.00