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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, February 4, 2015, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: January 7, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Event Planning- Bill Souligny Minden Water- Matt Bernard New Development Applications - John Stephans Citizen’s Advisory Committee/Main Street Steering Committee- Charlie Condron ---PAGE BREAK--- Minden Town Board Agenda February 4, 2015 Page 2 of 3 Budget- John Stephans/Bill Souligny CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of the January 2015 financial report including claims paid December 25, 2014 through January 22, 2015 for fiscal year 2015. 2. Approval of a request by Minden Fest event Promoters and Town Staff to change the street closure start time for the Minden Spring Arts and Crafts Festival and Innliner Car Show, June 5- 7, 2015 from 5:00 pm to 2:00 pm. Town approval will include closure of Esmeralda between US Highway 395 and Sixth Street; Fifth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395; Forth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395 from 2:00 pm Friday through 7:00 pm Sunday. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by the Carson Valley Visitors Authority to sponsor the 2015 Rural Roundup Tourism Conference. Sponsorship would include contributing an amount not to exceed $500 to the Carson Valley Visitors Authority to assist with the cost of hosting the event. Appearance by A.J. Frels, Executive Director of the Carson Valley Visitors Authority. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Resolution TOM-2015R-001 augmenting the FY2014/2015 budget. Approval of this resolution includes committing $35,000 of Augmented Fund 636 Opening Fund Reserves to the implementation of the principles and key concepts of the Valley Vision Plan. Appearance by Jen Davidson Minden Town Manager and Ted Thran Minden Town Accountant. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to contribute an amount not to exceed $3,000 in matching funds to the Douglas County 2015 Nevada State Recreational Trails Program Grant Application for the Martin Slough-Buckeye Road Trailhead Project. Appearance by Erik Nilssen, Douglas County Engineer on behalf of Lisa Granahan, Douglas County Economic Vitality Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny an estimate by Carson Pump to perform routine maintenance on Well 1 utilizing phosphoric acid for an amount not to exceed $35,000. Appearance by Greg Hill, Superintendent of Public Works. Public comment. ---PAGE BREAK--- Minden Town Board Agenda February 4, 2015 Page 3 of 3 5. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid to equip the Town of Minden Heybourne Well for an amount not to exceed $95,000, and authorize the Chairman to execute an agreement for the same. Appearance by Bruce Scott, Town Engineer. Public comment. 6. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, the Town budget planning cycle and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Public comment. 7. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Buckeye Well Project, Heybourne Well Project, County Road Streetscape Improvements and the Gateway Center Improvements. Appearance by Bruce Scott, Town Engineer. Public comment. 8. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to send the Town Manager and a designated representative of the Town Board to attend the National Main Streets Conference March 30th- April 2nd, 2015 in Atlanta Georgia. Appearance by Jenifer Davidson, Town Manager. Public comment. 9. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny 1) the revised Bylaws for the Town Meetings and Other Matters of Internal Governance of the Town of Minden; and 2) Resolution TOM-2015-002, A Resolution of the Town Board of Minden Adopting the Board’s Norms and Procedures. Appearance by Jenifer Davidson, Town Manager and Ryan Russell, Town Attorney. Public comment. 10. For discussion only: Discussion regarding Town Staff report on a bill(s) or bill draft request(s) (“BDR”) listed on the Nevada Legislature website for the 78th (2015) Nevada Legislative which may affect the Town of Minden or its Board. Appearance by Jenifer Davidson, Town Manager. Public comment. PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT