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The Minden Town Board meeting will be held on Wednesday, June 2, 2010, at 1602 Esmeralda Avenue in Minden, Nevada beginning at 6:00 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board and the Carson Valley Chamber of Commerce and Visitor’s Authority. I. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 6:00 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes of May 5, 2010 4. Approval of vouchers 5. Acknowledgement of gifts 6. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. II. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. ---PAGE BREAK--- Minden Town Board Agenda June 2, 2010 Page 2 of 3 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: • Chairman’s report • Board member comments III. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and to allow for rebuttal. 1. (7:00 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny request for approval of renewal proposal from Nevada Public Agency Insurance Pool (POOL) and, if approved, authorize payment to POOL in the amount of Thirty-Five Thousand Sixty Dollars and Eighty- Eight Cents ($35,060.88). Appearance by Bruce Hollander, Warren Reed Insurance, and Wayne Carlson, POOL. 2. (7:10 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny request for Town of Minden to: 1) co-sponsor/host a stop on the 2010 Hot August Nights Poker Run, August 5, 2010, from 9:00 a.m. to 3:00 p.m., to include a street closure and use of Minden Park; 2) purchase lunches for volunteers in an amount not to exceed one hundred-fifty dollars ($150); 3) waive street closure and trash pickup fees, and provide general support to the event; and 4) donate a one-time rental of CVIC Hall in exchange for a shade structure. Appearance by Carson Valley Chamber of Commerce & Visitor’s Authority. 3. (7:15 p.m.) Discussion and possible action to recommend approval, approval with conditions, or denial, and make comments on a Zoning Text Amendment (ref. DA 09-088), initiated by the Douglas County Community Development Department, amending Douglas County Code Title 20, specifically regarding establishment of a gaming district overlay. Appearance by Douglas County Community Development. 4. (7:30 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny request for Town of Minden to expand the usable area for the Main Street Event car show to include parking cars in Minden Park and increasing the limits of the street closure. Appearance by Main Street Event. 5. (7:35 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny Resolution #2010R-046 to augment the 2009/2010 budget. Appearance by Town Manager. 6. (7:45 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny Purchasing Practices and Approval Authority Policy for the Town Manager, effective June 3, 2010. Appearance by the Town Manager. 7. (7:50 p.m.) Discussion and possible action to Examine, Award, Continue, or Reject bid for the 2010 Street Sealing Program to the lowest responsive and responsible bidder. Staff recommends award to Kustom Koatings, Inc., in the amount of $79,282.63. If approved, authorize Chairman to execute Agreement for same. Appearance by Town Engineer. 8. (8:00 p.m.) Discussion and possible action to Examine, Award, Continue, or Reject proposal for the CVIC Hall Sound System Upgrade project. Staff recommends award to Minden Electric in the amount of $24,000.00. If approved, authorize the Chairman to execute Agreement for same. Appearance by Public Works Superintendent. 9. (8:05 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny request to change the start time for the Minden Town Board meetings from 6:00 p.m. to 5:30 p.m. Appearance by Town Manager. ---PAGE BREAK--- Minden Town Board Agenda June 2, 2010 Page 3 of 3 10. (8:10 p.m.) Discussion and possible direction to staff regarding the punchlist for the Monterra subdivision. Appearance by Public Works Superintendent. 11. (8:15 p.m.) Discussion and possible direction to staff regarding the Town’s participation in various parades. Appearance by Public Works Superintendent. IV. ADJOURNMENT