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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, January 7, 2015, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: December 3, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Committee Assignments- Roxanne Stangle CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the ---PAGE BREAK--- Minden Town Board Agenda January 7, 2015 Page 2 of 3 Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of the November 2014 financial report including claims paid November 21, 2014 through December 24, 2014 for fiscal year 2015. 2. Approval of a request by Town Staff to increase the previously approved purchase amount to place additional lighting on US Highway 395 at locations approved by Nevada Energy and designated by Town Staff from an amount not to exceed $5,000 to an amount not to exceed $7,000. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Tour de Nez to host a bike race in Minden on Sunday, August 2, 2015. Approval of this request would include closure of the following streets: Esmeralda Avenue from Eighth Street to Fourth Street: Fourth, Fifth, Sixth, Seventh and Eighth Street from Esmeralda Avenue to Mono Avenue; Mono Avenue from Fourth Street to Ninth Street; Ninth Street from Mono Avenue to Esmeralda Place, and Esmeralda Place from Ninth Street to Eighth Street. Appearance by Bubba Melcher, Event Promoter with Tour de Nez. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Minden Rotary to place a weathervane on top of the Gazebo in Minden Park with the assistance of Town Staff. The weathervane would be a gift from Minden Rotary to the Town in recognition of the thirty year anniversary of the Minden Park Gazebo. Appearance by John Hamer, member of Minden Rotary. Public comment. 3. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Site Improvement Plan Application #00761 for the Ranch at Gardnerville; and to provide a status update on the project. Appearance by Rob Anderson, Principal Engineer, R O Anderson Engineering. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Policy regarding wells adversely impacted by Town Pumping. Appearance by Ryan Russell, Town Attorney, Bruce Scott, Town Engineer and Jenifer Davidson, Town Manager. Public comment. 5. For possible action: Discussion and possible action to provide direction to Town Staff on relation to possible action by the Douglas County Board of County Commissioners to vest the unincorporated towns within Douglas County, including without limitation Minden, with the authority to place traffic control devices and establish speed limits and zones in the unincorporated towns on streets which are not state, federal, or county controlled. Discussion and possible action may include, without limitation, further review and action on prior actions on ---PAGE BREAK--- Minden Town Board Agenda January 7, 2015 Page 3 of 3 relation to traffic control requests in the areas of Wildrose and Deseret. Appearance by Jenifer Davidson, Town Manager and Ryan Russell, Town Attorney. Public comment. 6. For possible action: Discussion and possible action to provide direction to Town Staff regarding the type/style of flag to be flown on the third flag pole installed at the Minden Gateway Center as part of the right-of-way improvements. Appearance by Jenifer Davidson, Town Manager. Public comment. 7. For possible action: Discussion and possible action to review and provide direction to Town Staff regarding the Bylaws for the Town Meetings and Other Matters of Internal Governance of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and Ryan Russell, Town Attorney. Public comment. 8. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Public comment. 9. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Buckeye Well Project, Heybourne Well Project, County Road Streetscape Improvements and the Gateway Center Improvements. Appearance by Bruce Scott, Town Engineer. Public comment. 10. For possible action: Discussion and possible action to approve, approve with modifications, continue, or deny the priorities and expectations for the 2015 performance evaluation of the Minden Town Manager. Appearance by Ryan Russell, Legal Counsel for the Town of Minden and Jenifer Davidson, Town Manager. Public comment. PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT