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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 8, 2020, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairman Stephans called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Roxanne Stangle. PUBLIC COMMENT: Mr. Turner gave public comment regarding censorship, globalists, and money barons. APPROVAL OF AGENDA: Bernard/Jackson moved to approve the January 8, 2020 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Jackson/Stangle moved and seconded approval of the December 4, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None at the time. BOARD MEMBER REPORTS: Mr. Bernard said that he would agree to be back on the Nevada League of Cities. Mr. Driscoll asked to continue to be with the Chamber. Ms. Stangle said she would represent the Town for the Visitor’s Authority and Mrs. Jackson agreed to be a representative for the Carson Valley Arts Council. Mrs. Jackson expressed her thanks to everyone that participated in Wreaths Across America. CONSENT AGENDA: 1. Approval of the December 2019 financial report including claims paid November 22, 2019 through December 26, 2019 for Fiscal Year 19/20. 2. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,000 in fiscal year 2020-2021 to sponsor the 2020 Summer Concert Series, and three concerts in the 2020 Summer Concert Series. Approval of the request will include: closure of Fifth Street between Esmeralda and Mono Avenue from 7:00am to 9:00pm and Esmeralda Avenue from 5th Street to 6th Street from 5:00pm to 9:00pm May 29th, June 19st , July 10th, August 7th and August 28th for the 2020 Summer Concert Series. 3. Approval of TOWN OF MINDEN PROCLAMATION NO. 2020P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2020 Page 2 of 4 Driscoll/Bernard moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions or deny a request by the Friends of Dangberg Home Ranch for an antique car show event on August 22nd from 8:00am to 10:00pm and August 23rd from 8:00am to 3:00pm. The request includes a request to waive fees associated with street closures and street closures of Esmeralda Avenue from Third Street to Sixth Street; Fourth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Fifth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Mono Avenue between Fifth Street and Sixth Street. Appearance by Mark Jensen from the Dangberg Home Ranch. Mr. Jensen gave a short presentation on the request and offered to answer any questions the Board may have. Mr. Bernard and Mrs. Jackson expressed their appreciation of the Ranch and cited the important historical connection with the Town. Ms. Stangle requested that they make sure to reach out to the local businesses so they know of the impacts. Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson moved and seconded approval of a request by the Friends of Dangberg Home Ranch for an antique car show event on August 22nd from 8:00am to 10:00pm and August 23rd from 8:00am to 3:00pm. The request includes a request to waive fees associated with street closures and street closures of Esmeralda Avenue from Third Street to Sixth Street; Fourth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Fifth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Mono Avenue between Fifth Street and Sixth Street. Motion carries unanimously. 2. Not for possible action: Presentation by Jack Jacobs, owner of Jacobs Family Berry Farm and Douglas County Agrihood Champion, providing an overview and background information completed to date on potential agrihood developments within the Town of Minden. Appearance by Jack Jacobs, owner of Jacobs Family Berry Farm. Mr. Jacobs gave a presentation on the local agrihood community which included the goals and principals, their history and accomplishments, best practices, the benefits of development around an agrihood, common features, and what their next steps are. Board comments included the desire for places like this and hoped that this might be a concept that could happen with the Park property and with other future development opportunities. Mrs. Jackson and Ms. Stangle agreed that this would be a great opportunity for the community and to keep in line with the way the Town used to feel when they were children. Mr. Driscoll reiterated his enthusiasm for something like this in Town. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2020 Page 3 of 4 Mr. Frisby gave a brief explanation why the item has come forward regarding a future request for funds. Public comment: None 3. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize Sunrise Engineering to prepare an Arsenic Mitigation Plan for the Town of Minden Wholesale Water System in the amount of $50,000. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a brief description of the scope for the project and offered to answer any questions that the Board may have. Public comment: None After thoughtful and intelligent deliberation Driscoll/Stangle moved and seconded approval of a request by Town Staff to utilize Sunrise Engineering to prepare an Arsenic Mitigation Plan for the Town of Minden Wholesale Water System in the amount of $50,000, and for the Town Manager to execute an agreement for the same on behalf of the Town. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution #2020R-009 augmenting the FY2019/2020 budget. Appearance by Seth Altamirano, Accountant Sr. and JD Frisby, Town Manager. Mr. Altamirano gave a brief explanation on the augment and offered to answer any questions the Board may have. The Board members thanked Staff for explaining the process and why this is necessary for the Town to do each year. Mr. Frisby called out one item on the augment for the culvert project which they are trying to accomplish this fiscal year. Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson moved and seconded approval of Town of Minden Resolution #2020R-009 augmenting the FY2019/2020 budget. Motion carries unanimously. 5. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration and possible approval of the Final Fiscal Year 2020/2021 Town of Minden Budget. Appearance by Seth Altamirano Accountant Sr. and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2020 Page 4 of 4 Mr. Altamirano offered to answer any questions the Board may have regarding the proposed calendar. There were no Board questions. Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson approved and seconded the proposed process for the development, review, consideration and possible approval of the Final Fiscal Year 2020/2021 Town of Minden Budget. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Board Members thanked the Staff for all their hard work on Christmas and the decorations all over Town. They wished to relay to all Staff how impressed they were with all the new decorations and acknowledged how hard everyone worked. Mr. Frisby gave an update on some of the projects that are currently going on including the Westwood Park upgrades and the Seeman Pond project. Mr. Cady thanked the Board for the kind words for Staff. Mr. Bernard thanked the Board for all their help with some of the projects that have taken a long time to come to fruition. Public comment: None PUBLIC COMMENT: Mr. Turner continued his comments on Main Street Programs and how public entities invest money instead of putting it toward projects. He also gave comments on socialism. ADJOURNMENT: Mr. Bernard moved to adjourn the meeting at 6:21pm.