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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, May 1, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: Mr. Turner gave public comment regarding the constitution, globalists, communists and socialism. Mrs. Giannopulos gave comments regarding the project in the park and expressed thanks for Staff’s hard work. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the May 1, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Bernard/Stephans moved and seconded approval of the April 3, 2019 Board Meeting minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked the following businesses for their donations to the May the 4th Event: Ironwood 8 Cinemas, C.O.D. Casino, Papa Murphy’s, Carson Valley Swim Center, Douglas County Community Center, Carson Valley Arts Council, The Corner Bar, Sonic Drive In, Chicago Mike’s Pizza, JT Basque Bar & Dining Room, Tumblewind Antiques, and Alsco. BOARD MEMBER REPORTS: Susie Jackson thanked the Board and Staff for appointing her to the Board and for everyone’s assistance. CONSENT AGENDA: 1. Approval of the April 2019 financial report including claims paid March 22, 2019 through April 18, 2019 for Fiscal Year 18/19. 2. Approval of a request by the Family Support Council of Douglas County for the Town of Minden to sponsor the Amateur Barbeque Cook-Off (also known as Chillin’ and Grillin’) on August 17th, 2019. Approval of this request would include waiving fees associated with street closure and use of the CVIC Hall Kitchen on August 16th & 17th, and providing Town Staff support for the event. Town approval will also include closure of 5th Street from Mono Avenue to Esmeralda Avenue and Mono Avenue between 5th Street and 6th Street from 6:00 a.m. to 9:00 p.m. Saturday, August 17th, 2019. 3. Approval of an outdoor festival entertainment event application by Carson Valley Active 20-30 Club #85 for the 109th annual Carson Valley Days June 6th – 9th. This event includes closure of the following streets from 6:00 am to 1:00 pm, Saturday June 8th, for the Carson Valley Days parade: Sixth Street from County Road to US HWY 395 and Esmeralda Avenue from Sixth Street to US HWY 395. Approval of this event also includes concurrent closure of Fifth Street from Esmeralda Avenue to Mono Avenue for the 8th annual Town of Minden Carson Valley Days Breakfast. ---PAGE BREAK--- Minden Town Board Minutes May 1, 2019 Page 2 of 4 4. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade from 8:00am until 4:00pm on Thursday, July 4, 2019: Esmeralda Avenue and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. 5. Approval of a request by Town Staff to close streets for a stop on the 2019 Hot August Nights Poker Run, August 8, 2019, from 8:00 a.m. to 4:00 p.m. Street Closures include: Esmeralda Avenue between Sixth Street and Fourth Street; Fifth Street between Esmeralda Avenue and Mono Avenue; Mono Avenue between Fifth Street and Sixth Street; and Sixth Street between Mono Avenue and Esmeralda Avenue. Stephans/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize Stantec Consulting Services, Inc. along with Dube’ Group Architecture to review, and update the existing Town of Minden Design Guidelines in the amount of $43,600. If approved the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on this item and explained the process and how Staff received this proposal. He relayed to the Board that there was $27,000 left over from the Plan for Prosperity and there are savings from several other projects that could cover the full costs. Mr. Bernard expressed a little concern with boxing the Town in. He asked what Staff feels the intention for these design guidelines are. Mr. Frisby said that there is a desire to be able to hand the guidelines to developers to assist with what the Board wants to see and what the Town doesn’t. The Board agreed that there is not a desire for everything to look the same. Albright gave a little background on the companies’ accomplishments and what they hope to accomplish with the Town. Public comment: Mrs. Giannopulos asked for continuity. Mr. Frisby mentioned that there is no need to approve this at the County level. After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded approval of a request by Town Staff to utilize Stantec Consulting Services, Inc. along with Dube’ Group Architecture to review, and update the existing Town of Minden Design Guidelines in the amount of $43,600. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a Town of Minden Fiscal Year 2019/2020 Final budget. Appearance by JD Frisby, Town Manager. Mr. Frisby offered to answer any questions or changes the Board may have as there were no changes from the tentative budget. ---PAGE BREAK--- Minden Town Board Minutes May 1, 2019 Page 3 of 4 Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson moved and seconded approval of the Town of Minden Fiscal Year 2019/2020 Final Budget. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, or modify the 2018 evaluation of the Minden Town Manager and determine a 0-3% merit increase based on performance. Possible action may also include adopting the Town Manager’s priorities and expectations for 2019. Appearance by Ryan Russell, Legal Counsel for the Town of Minden. Mr. Russell relayed the high, low and average for each of the evaluation categories for Mr. Frisby. Mr. Stephans and Mr. Bernard mentioned that they met with Mr. Frisby to discuss his evaluation with him, and thanked him for his hard work. Ms. Stangle mentioned that she appreciated all his hard work and that he has done a great job of team building. Ms. Jackson echoed appreciation of his help and the open door. Public comment: Mrs. Giannopulos thanked Mr Frisby for his friendly demeanor and his knowledge especially in his first year of being in this position. Mr. Turner relayed that Mr. Frisby a good person and is very public minded and that he was concerned with comparisons in pay scales in other cities. After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded approval of the 2018 evaluation of the Minden Town Manager with a 3% merit increase. Approval includes adoption of the Town Manager’s priorities and expectations for 2019. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Mr. Cady gave an update on the functions of the public works department. Mr. Frisby gave a few updates on existing projects and sought out some direction from the Board regarding a few items including the veteran memorial in Westwood Park, and the Eagle Scout Project. Ms. Jackson mentioned that there is nothing signifying that it was an Eagle Scout project at Jakes Wetlands and would it be appropriate for the Town to place a plaque there to acknowledge it. Mr. Stephans also mentioned the possibility of donating the proceeds from the May the 4th Event to the DHS Choir who is trying to take a trip to Carnegie Hall. Board direction to Staff was to bring both items back next month. Public comment: Mrs. Giannopulos mentioned that there are the Douglas County Explorers who can also volunteer. PUBLIC COMMENT: None ---PAGE BREAK--- Minden Town Board Minutes May 1, 2019 Page 4 of 4 ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 6:16pm. Bernard/Stephans moved and seconded to reopen the meeting. Motion carries unanimously. PUBLIC COMMENT: Mr. Turner gave public comment regarding UN Agenda 21. ADJOURNMENT: Mr. Bernard moved to adjourn the meeting at 6:20pm.