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The Minden Town Board meeting will be held on Wednesday, October 7, 2009, at 1602 Esmeralda Avenue in Minden, Nevada beginning at 6:00 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 6:00 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes of September 2, 2009 4. Approval of vouchers 5. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. These items include, without ---PAGE BREAK--- Minden Town Board Agenda October 7, 2009 Page 2 of 2 limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. 4. Board member reports: Chairman’s report Board member comments ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and to allow for rebuttal. 7:00 p.m. Discussion and possible action: Approve, approve with conditions, or deny request by Larry Henry for approval of minor design review for a 2600 square foot addition to the Carson Valley Inn. 7:05 p.m. Discussion and possible action: Approve, approve with conditions or deny request by Adelina Delagarza for refund of deposit that was processed for cleaning charges from event on August 29, 2009, in accordance with the Town of Minden CVIC Hall policy. Ms. Delagarza is disputing the cleaning charges and asking for a refund of $400. 7:15 p.m. Discussion and possible action: Approve, approve with conditions or deny request for approval of the architectural/engineering fee proposal from Ganther Melby, LLC for the Buckeye Maintenance facility based on the Scope of Service and the Preliminary Estimate of Probable Construction Cost. 7:20 p.m. Discussion and possible action: Approve, approve with conditions or deny approval of the clarification of the policy and procedure to be followed by Town administration regarding deposits for rental of the CVIC Hall.