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The Minden Town Board meeting will be held on Wednesday, September 1, 2010, at 1602 Esmeralda Avenue in Minden, Nevada, beginning at 5:30 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board and the Carson Valley Chamber of Commerce and Visitor’s Authority. I. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 5:30 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes: a. June 19, 2010, Workshop b. July 22, 2010, Special Board meeting c. August 4, 2010, Board meeting 4. Approve and ratify vouchers and claims 5. Acknowledgement of gifts 6. Acknowledgement of service awards 7. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. II. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. ---PAGE BREAK--- Minden Town Board Agenda September 1, 2010 Page 2 of 3 These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Chairman’s report Board member comments II. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and to allow for rebuttal. 1. (7:00 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny a request from Barone and Reed Food Company for: 1) Street Closure on Esmeralda Avenue between 4th Street and 5th Street for a fundraiser benefiting the Sierra Lutheran High School on September 30, 2010, from 3 p.m. to 9 p.m.; and 2) waive fees of $500 for the street closure. Appearance by Town Manager. 2. (7:00 p.m.) Appearance by R.O. Anderson Engineering regarding a proposed SR 88 Hazard Mitigation Project. Discussion and possible action to: approve, approve with conditions, continue, or deny a request for a Town of Minden letter of support for the project; and, if approved, direct staff to prepare estimate(s) of funding for the project to be included in the Fiscal Year (FY) 2011/2012 budget for the Board’s consideration at the October 2010 Board meeting. 3. (7:30 p.m.) Appearance by Resource Concepts, Inc. (RCI) regarding the Town of Minden Capital Improvement Program. Discussion and possible direction to staff regarding the phasing, schedule, sequence, funding, and other matters relating to the planning for and the execution of the Town’s Capital Improvement Program for water system improvements. 4. (7:45 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny a request from Q&D Construction, as agent/contractor for the Town, to award a contract to provide four pre-engineered metal buildings in the proposed Buckeye Maintenance Facility. Staff recommends Miles Construction in the amount of $325,490. Appearance by Town Manager. 5. (7:50 p.m.) Discussion and possible direction to staff regarding a proposed interlocal agreement between the Town of Minden and Douglas County for Wholesale Water Service in the South Valley area (Ruhenstroth/Fair Grounds). Appearance by Town Manager. 6. (8:00 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny a request to transfer monies within Fund 640, Water Fund. Appearance by Town Manager. 7. (8:05 p.m.) Discussion and possible direction to staff regarding options for procurement of a site for the proposed Heybourne Water Booster Pump Station. Appearance by the Town Manager. 8. (8:15 p.m.) Appearance by Douglas County Community Development Department. Discussion and possible action to approve, approve with conditions, continue, or deny a request for a Town of Minden letter of support for Douglas County’s applications to the U.S. Department of Transportation’s TIGER II Discretionary Grant Program, to include improvements Muller Parkway and East Valley Road, and planning for the East Ranchos Connection. 9. (8:20 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny a request from “Willow Bill” to place a non-religious holiday display in the park at the ---PAGE BREAK--- Minden Town Board Agenda September 1, 2010 Page 3 of 3 intersection of U.S. 395 and State Route 88 from November 27, 2010, to December 31, 2010. Appearance by Town Manager. 10. (8:25 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny Resolution #2010R-077 to augment the 2010/2011 budget. Appearance by Town Manager. 11. (8:30 p.m.) Discussion and possible action to approve, approve with conditions, continue, or deny a request to reclassify a Maintenance Specialist II position (Grade 37) to a Maintenance Supervisor (Grade 46). Appearance by Town Manager. IV. ADJOURNMENT