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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, April 2, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Ryan Russell, Marcie Schurke, Jeff Cady, JD Frisby, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bryan Davis. PUBLIC COMMENT: None APPROVAL OF AGENDA: Driscoll/Thaler moved and seconded approval of the April 2, 2025, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Davis moved and seconded approval of the March 5, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed that the Town has received over a thousand dollars towards Jake’s Wetlands improvements in memoriam of Betty Jacobsen. Staff will put together thank you cards to the Jacobsen family. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Member Davis thanked the staff for the first events committee meeting. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the March 2025 financial report including claims paid February 22, 2025, through March 21, 2025, for Fiscal Year 24/25. 2. Approval of an outdoor festival entertainment event application by Carson Valley Active 20-30 Club #85 for the 115th annual Carson Valley Days June 12th-15th, 2025. This event includes closure of the following streets from 6:00 am to 12:00 pm, Saturday June 14th, 2025, for the Carson Valley Days Parade: County Road from Hwy 88 to Sixth Street, Sixth Street from County Road to US HWY 395, and Esmeralda Avenue from Sixth ---PAGE BREAK--- Minden Town Board Minutes April 2, 2025 Page 2 of 4 Street to US HWY 395. Approval of this event also includes concurrent closure of Fifth Street from Esmeralda Avenue to Mono Avenue for the 13th annual Town of Minden Carson Valley Days Breakfast. 3. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade, from 8:00am until 4:00pm on Friday, July 4, 2025: Esmeralda Avenue from Fourth Street to Sixth Street and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. 4. Approval of a request by the Northern Nevada Chapter of Inliners International for a street closure and fee waiver for a Car Show. If approved, closure will include Esmeralda Ave between Fourth Street and Sixth Street and Fifth Street from Mono Ave to the Alley between US Hwy 395 and Esmeralda Avenue from 6:00am to 2:30pm on June 7, 2025. 5. Approval of TOWN OF MINDEN PROCLAMATION NO. 2025P-002: a proclamation declaring Thursday, May 1, 2025, as Minden Youth Law-Awareness Day in Minden, Nevada. Moss/Thaler moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny acceptance of streets, curb, gutter, and storm drain improvements for Heybourne Meadows Phase VI, for maintenance. Approval of this item will financially obligate the Town to maintain said improvements as needed. Appearance by Ashley Verling, Associate Engineer, Wood Rodgers. Evan Nikirk, with Wood Rodgers appeared before the board on behalf of the request, and offered to answer any questions they may have. Staff has approved the improvements and the requested changes have been made. Member Thaler thanked staff for the larger maps. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes April 2, 2025 Page 3 of 4 After thoughtful and intelligent deliberation, Thaler/Moss moved and seconded acceptance of streets, curb, gutter, and storm drain improvements for Heybourne Meadows Phase VI, for maintenance. Approval of this item will financially obligate the Town to maintain said improvements as needed. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the Town of Minden Fiscal Year 2025-2026 tentative budget. Appearance by Marcie Schurke, Town Senior Accountant and JD Frisby, Town Manager. Ms. Schurke gave the annual presentation of the tentative budget. She highlighted each fund for revenue and expenses, staffing allocations, and some recommended changes to the CIP that was approved at the previous meeting. Mr. Frisby highlighted a few items of interest and reasons for some of the changes. Member Moss asked questions regarding the switch for the Hall, and if that will still move over. Staff explained what happened with the small project and that this will most likely come back in the future. Member Thaler asked if there were any changes needed after they attended the wholesale water summit with the other partners. Staff relayed it was a positive meeting with no changes. He asked for clarification on the metering program, and the confirmation that the Town is not moving towards metered water rates. Member Moss thanked Staff for walking through the budget process with her. Public comment: None After thoughtful and intelligent deliberation, Driscoll/Davis moved and seconded approval of the Town of Minden Fiscal Year 2025-2026 tentative budget with the amendment to the budget to add $150K to Capital Projects for the purchase of property at the Seeman Pond. Motion carries unanimously. 3. For possible action: Discussion and possible action to ratify or amend the Town of Minden Resolution Number TOM-2015R-02 adopting the Town Board’s Norms and Procedures. Appearance by JD Frisby, Town Manager. Mr. Frisby relayed this is before the Board to discuss in the event there are any desired changes. Member Davis relayed he felt they have held up and are still applicable. The Board collectively agreed it is good to review these on occasion. Public comment: None After thoughtful and intelligent deliberation Moss/Thaler moved and seconded to ratify the Town of Minden Resolution TOM-2015R-02 adopting the Town Board’s Norms and Procedures. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes April 2, 2025 Page 4 of 4 4. For possible action: Discussion and possible action to 1) review the form and process for the 2024-2025 evaluation of the Minden Town Manager; and 2) to appoint a representative to collect the evaluations from each Board Member for presentation/approval at a future meeting of the Minden Town Board. Appearance by Rachel Hamer, Administrative Service Manager. Ms. Hamer relayed the annual evaluation form is in the packet for any changes the Board may have. This is the form the Board has used the past several years and Mr. Russell historically been the one to collect and tabulate. Board comments included keeping with what has been working. Public comment: None After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded approval of the evaluation form as presented for the 2024-2025 evaluation of the Minden Town Manager, and to select Counsel Ryan Russell as the representative to collect the evaluations to tabulate and present at a future meeting. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Cady gave an update on the splash pad. Mr. Frisby gave an update on the Well #12 project. He also gave an update on the tennis and pickleball court meeting that he had with the County and the school district. Member Thaler mentioned the cell tower appeal is on the agenda tomorrow for the Board of County Commissioners, and if there is a desire from the public to express their feelings about it, to reach out to your commissioner. Vice Chairman Driscoll relayed that the meeting with the new fire chief was positive. Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 6:12 p.m. 4934-1005-8791, v. 1