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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 8, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Ryan Russell, Jeff Cady, JD Frisby, Marcie Schurke and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Davis. PUBLIC COMMENT: None APPROVAL OF AGENDA: Driscoll/Thaler moved and seconded approval of the December 4, 2024, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Driscoll moved and seconded approval of the November 6, 2024, Board Meeting Minutes. Motion passes 4-0 with Moss abstaining. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed his thanks to Carson Valley Inn and Mr. Rozman for their contributions to the Gazebo Lighting. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Member Davis mentioned seeing the Staff working hard on taking all the Christmas lights down. Member Thaler thanked Staff for all their hard work and how the events went so well this year. The feedback from the community was great, and the vibe was really wonderful. Vice-Chairman Driscoll echoed the sentiment. Chairman Walsh mentioned the Parks and Rec Department is having a meeting at the Ironwood Theater next week to discuss purchasing the property and to create it as a performing arts center. Mr. Frisby reminded the Board of each of the different committees, and asked the Board to think about what they would like to be a part of and discuss at the next meeting. League of Cities no longer needs a committee; however, Staff is proposing to put a Board Member back on the events committee. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard ---PAGE BREAK--- Minden Town Board Minutes January 8, 2025 Page 2 of 4 immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the December 2024 financial report including claims paid November 23, 2024, through December 27, 2024, for Fiscal Year 24/25. 2. Approval of TOWN OF MINDEN PROCLAMATION NO. 2025P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. 3. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events, and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,500 in fiscal year 24/25 to sponsor the 2025 Summer Concert Series, which include one concerts in FY 24/25 and four concerts in FY25/26. Approval of the request will include: closure of Fifth Street between Esmeralda Avenue and Mono Avenue from 7:00 am to 9:00 pm, and Esmeralda Avenue from 5th Street to 6th Street from 5:00 pm to 9:00 pm June 20th, July 11th, August 8th, August 29th, September 12th for the 2025 Summer Concert Series. Moss/Thaler moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize DOWL Engineering to design the Fiscal Year 24/25 Town of Minden Well #12 Project in the amount of $471,400. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background and scope of the project, and offered to answer any questions the board may have. Member Thaler asked for clarification on the location and why there. Mr. Frisby gave the background on the site, and that a test well would be part of the scope of the project. Member Moss asked for clarification on the flood plain for the parcel, and if solar could ---PAGE BREAK--- Minden Town Board Minutes January 8, 2025 Page 3 of 4 be utilized. Mr. Frisby said solar could be utilized, but must be a conversation with the neighbors as well, but a conversation certainly warranted. The building will be out of the flood plain, but a very small portion of the parcel is in the flood plain. Public comment: None After thoughtful and intelligent deliberation, Moss/Thaler moved and seconded approval of a request by Town Staff to utilize DOWL Engineering to design the Fiscal Year 24/25 Town of Minden Well #12 Project in the amount of $471,400. Approval includes authorizing the Town Manager to execute an agreement for the same on behalf of the Town as well as authorizing the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 2. For possible action: Discussion and possible action to accept, accept with conditions, or reject the Town of Minden Trash Fund Expense Review dated December 19, 2024. Appearance by Marcie Schurke, Town Accountant Senior. Ms. Schurke provided the background to the item and discussed what the findings were and what steps Staff has taken to mitigate them. She offered to answer any questions the Board may have. Mr. Frisby brought up how this was handled with cost allocation. Public comment: Trent Unruh gave public comment saying a member of the Supervisory team signing off Mr. Frisby’s time card should not be an issue. After thoughtful and intelligent deliberation, Davis/Driscoll moved and seconded to accept the Town of Minden Trash Fund Expense Review dated December 19, 2024, as presented. Motion carries unanimously. 3. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration, and possible approval of the Final Fiscal Year 2025/2026 Town of Minden Budget. Appearance by Marcie Schurke, Senior Accountant. Ms. Schurke reiterated the timeline for the FY 25/26 budget process. She offered to answer any questions the Board may have. No questions from the Board. Public comment: None No action. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2025R-003 augmenting the FY2024/2025 budget. Appearance by JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2025 Page 4 of 4 Ms. Schurke explained the augment covers year end roll over from the previous FY, and went over each of the funds. She offered to answer any questions the Board may have. Member Davis asked for more content as to where the money is going and coming from inside of the packet. Member Thaler brought up the connection fees and asked where the overage in the general fund was from. Ms. Schurke relayed much of the difference was from the County’s investment interest. Public comment: None After thoughtful and intelligent deliberation, Thaler/Moss moved and seconded approval of Town of Minden Resolution TOM2025R-003 augmenting the FY2024/2025 budget as presented. Motion carries unanimously. 5. Not for possible action: Annual training regarding Open Meeting Law, Ethics, and Land Planning conducted by Ryan Russell, Town Attorney. Mr. Russell provided the Board with its’ annual training. No follow up questions. Not for action. 6. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Cady offered to answer any questions the Board may have. Mr. Frisby gave a short update on several items, and offered to answer any questions the Board may have. Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 6:31 p.m.