Full Text
The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, October 5, 2016, at 1602 Esmeralda Avenue, Minden, Nevada. Board Members present: Matt Bernard, Glen Radtke, Roxanne Stangle, John Stephans and Bill Souligny. Staff present: Jenifer Davidson, JD Frisby, Trish Koepnick, and Ryan Russell. Chairman Stephans called the regular meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Chairman Stephans. PUBLIC COMMENT: A Bently representative gave an update on the Bently Heritage project. A member of the public expressed concern about drainage issues at Hwy 395 as well as County culverts that run through Minden. Another member of the public commended the Board for their action on the Park Cattle Master Plan amendment request. APPROVAL OF AGENDA Chairman Stephans noted that Administrative Agenda Item #1 would be removed from the agenda. Stangle/Radtke moved to approve the agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES: Souligny/Radtke moved to approve the minutes of September 7, 2016. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Ms. Stangle gave a reminder about Minden Main Street’s Fall Fling, and Mr. Stephans reminded the Board about their participation in Safe Street. CONSENT AGENDA FOR POSSIBLE ACTION: 1. Approval of the August 2016 financial report including claims paid August 26, 2016 through September 22, 2016 for fiscal year 2017. 2. Approval of a request by Minden Fest event promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer's Markets Tuesday evenings from May 16th through September 26", 2017. Town approval will include closure of Esmeralda between Fourth Street and Fifth Street and Fifth Street between Esmeralda Avenue and Mono from 2:00 pm until 8:30 pm. 3. Approval of a request by Minden Fest event promoters for the Town of Minden to sponsor the Minden Spring Arts and Crafts Festival and Innliner Car Show, June 2-4, 2017. Approval of this request would include waiving fees associated with street closure and providing Town staff support of the event. Town approval will also include closure of Esmeralda between US Highway 395 and Sixth Street; Fifth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395; Fourth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395 from 2:00 pm Friday through 7:00 pm Sunday. 4. Approval of a request by Minden Fest event promoters for the Town of Minden to waive the fees associated with the use of the CVIC Hall for a half day craft/gift show on December 3, 2016 and December 2, 2017 in exchange for live music/entertainment to be paid for and hosted by Minden Fest for the duration of the show. 5. Approval of the 2016 Town of Minden Christmas Celebration on Friday, December 2, and the 21st annual Parade of Lights from Heritage Park to Minden Park Saturday, December 3, 2016. Approval of this ---PAGE BREAK--- Minden Town Board Minutes October 5, 2016 Page 2 of 3 request includes closure of the following streets on Friday December from 12:00 pm until 10:00 pm: Esmeralda Avenue between Fourth Street and Sixth Street; Fifth Street between Mono Avenue and the alley between Highway 395 and Esmeralda Ave. Approval also includes closure of the following streets: Esmeralda from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; third street between US Highway 395 and Mono, and closure of Mono Avenue between Third and Eighth Street from 3:00 pm to 10:00 pm Saturday December 3, 2016. Radtke/Souligny moved to approve the consent agenda as published. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to formally change, change with conditions, or continue the regular meeting time of the Minden Town Board from 5:30 p.m. to 4:30 p.m. on the first Wednesday of every month unless formally changed to another day of the week or noticed for another meeting time. Appearance by Chairman John Stephans. This item was removed from the agenda. 2. For possible action: Discussion and possible action to provide direction to Town Staff regarding the possible creation of special program to pay tribute to, memorialize or thank members of the community through contributions to streetscape, landscaping and other design elements in and around Minden. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson gave the background for this request, and asked for feedback from the Board. Board discussion included a desire to have a defined and manageable policy for these types of contributions, and perhaps create something unique for Minden. Public comment: None Following thoughtful and intelligent deliberation Souligny/Stangle moved to direct staff to develop a policy for a special program to pay tribute to, memorialize or thank members of the community through contributions to streetscape, landscaping and other design elements in and around Minden and bring back a draft policy to a future Board meeting for Board approval. Motion carried unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town administrative staff to create one full-time, 40 hour per week, Office Specialist position and eliminate one part-time Office Assistant position. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson gave the background for this request. Board discussion included the elements that would make this cost neutral, the time spent on training new hires, and concern about staffing increases. Public comment: Members of the public expressed concerns with increases to the budget during a static growth time as well as redundancy needs. Mr. Russell noted that this action should be allowed under the Cost allocation policy agreement with the County, thus it should not need County approval. Following thoughtful and intelligent deliberation, Stangle/Radtke moved to approve the a request by Town administrative staff to create one full-time, 40 hour per week, Office Specialist position and eliminate one part-time Office Assistant position. Motion carried unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny request to formally change the November regular Town Board meeting date from November 2, 2016 to November 9, 2016. Appearance by Jenifer Davidson, Town Manager. No board comments. Public comment: None Following thoughtful and intelligent deliberation, Bernard/Stangle moved to approve the request to formally ---PAGE BREAK--- Minden Town Board Minutes October 5, 2016 Page 3 of 3 change the November regular Town Board meeting date from November 2, 2016 to November 9, 2016. Motion carried unanimously. 5. For possible action: Discussion and possible action to select and approve, approve with conditions, continue or deny a date and time for a special meeting in November or December of 2016 to conduct a Town of Minden strategic planning session. Possible action may include providing direction to staff regarding the content of the strategic planning session. Appearance by Jenifer Davidson, Minden Town Manager. Ms. Davidson gave the background for this agenda item. Board discussion included incorporating the concept of giving input back to Ms. Stower concerning the Master Plan as noted at the September meeting. Public comment: A member of the public encouraged the Board to advocate a major collector to alleviate traffic issues on the west side of the valley. Board discussed the time frame for the strategic planning meeting. Following thoughtful and intelligent deliberation Stangle/Bernard moved to have staff recommend to the Board a couple of days in November or December for a special meeting to conduct the Town of Minden strategic planning session and provide direction. Motion carried unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager, and JD Frisby, Superintendent of Public Works. Ms. Davidson noted she had given periodic updates to the Board throughout the month. Mr. Frisby gave updates on Well 11, engineering pool agreements, G.E. easement and the new trash trucks. Public comment: None FINAL PUBLIC COMMENT: None ADJOURNMENT: Mr. Bernard moved to adjourn at 6:15 p.m.