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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, December 4, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Susie Jackson. PUBLIC COMMENT: Mr. Turner gave public comment on the pledge of allegiance and the meaning of the words as well as comments on the Federal Reserve. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the December 4, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stephans/Jackson moved and seconded approval of the November 6, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby told the Board about the donation of a large snow globe for Santa from Jason Hawk with Blue Sky Events. BOARD MEMBER REPORTS: Mr. Driscoll mentioned that Bill Chernock from the Carson Valley Chamber of Commerce is retiring in March of 2020. Mrs. Jackson reminded the Board about Wreaths Across America on December 14th. Chairwoman Stangle mentioned the upcoming Christmas Events and hoped to see everyone there. CONSENT AGENDA: 1. Approval of the November 2019 financial report including claims paid October 25, 2019 through November 21, 2019 for Fiscal Year 19/20. Stephans/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of: 1) DP 19-0448 Tentative Subdivision Map; and 2) DP 19-0449 Major Design Review applications. These application have been submitted by Chip Hanley, Monte Vista Minden LLC; which includes all of APN’s 1320-30-702-031. The project name is The Downs at Monte Vista ---PAGE BREAK--- Minden Town Board Minutes December 4, 2019 Page 2 of 5 Townhomes. If approved, approximately 5.06 acres would be subdivided into 50 total units. Appearance by Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Bernard recused himself as he works for RO Anderson. Mr. Ruben gave the Board the background on how the development came to be and what they hope to build for the multi-family portion of the project. The project would be done in two phases. Mr. Ruben referenced the wall that was mentioned in Staff reports and asked if that could not be included as a part of any conditions. Board comments included questions on guest parking and concern over there not being enough and not close enough. Mr. Driscoll also commented on RV Parking and the concern that there is not enough spaces. He asked what the development does to sustain and improve the quality of life in the Town of Minden. Questions were raised regarding the concept of affordable housing and what that looks like. Ms. Jackson asked what the timeline was for the phasing of the project. Mr. Stephans sought clarification regarding the HOA and if trash trucks would have issues getting through. Concern was also brought up with phasing and it being incomplete for years with missing infrastructure. Public comment: Mr. Pohlman gave comments on the lack of cable connections on several developments and if that information could be included on maps. Mr. Tietgens gave public comment regarding the traffic and asked if a light will be put in on Lucerne. After thoughtful and intelligent deliberation Jackson/Stephans moved and seconded recommending to Douglas County approval of 1) DP 19-0448 Tentative Subdivision Map; and 2) DP 19-0449 Major Design Review applications as submitted to the Town, conditioned on the requirements as submitted by the Town. Motion carries 4-0 with Bernard abstaining. 2. For possible action: Discussion and possible action regarding the proposed Design Guidelines for the Town of Minden. Discussion and possible action may include, without limitation, discussion, deliberation, review, acceptance, revision, revision with conditions, denial, or continuance of action on the guidelines. Discussion and possible action may also include, but not be limited to, providing direction to Town Staff and Consultant regarding the process to adopt the guidelines, the identification and prioritization of the critical issues to be addressed in the guidelines, including but not limited to: Towns existing images, specific goals, desired features and/or alternatives, economic development, and community character in the Town. Appearance and introductory presentation by Albright, Stantec and Peter Dube, Dube Architecture. Albright and Peter Dube gave a presentation highlighting several areas of interest within the Town which included the kind of things that stand out and excellent examples of building and some that are lacking in desirable features. They brought up the desire to have more consistency within some of the standards. Lighting, fencing, rooflines, streetscapes and several other design issues were all discussed. ---PAGE BREAK--- Minden Town Board Minutes December 4, 2019 Page 3 of 5 Mr. Driscoll mentioned concern over infringing on private property rights. Mr. Stephans brought up that lighting and signage is something the Town can address without infringing on property rights and the need to have a walkable community. Mr. Bernard expressed concern over the street size when there are alleyways. The Board has the desire for funding mechanisms, however, there are many restrictions regarding landscape districts. Public comment: Mr. Hellwinkel relayed to the Board that Schat’s Bakery is trying to open in downtown by the end of January. He expressed frustration with how property rights are being infringed on in with the current political climate. Mr. Turner expressed appreciation with the Boards comments regarding property rights. He also mentioned concern over the influence of the United Nations. Board comments continued regarding the need to have something to help guide developers with what the Board would like to see as improvements and developments in the future. 3. For possible action: Discussion and possible action to approve, approve with conditions, deny or continue a draft Memorial Dedication Program Policy for the Town of Minden. Appearance by JD Frisby, Town Manager. Mr. Frisby presented the draft memorial policy and offered to answer any questions that the Board may have. Comments included support of the policy and Board Members did not see anything that they took issue with. Public comment: None After thoughtful and intelligent deliberation Stephans/Driscoll moved and seconded approval of the draft Memorial Dedication Program Policy for the Town of Minden. Motion carries unanimously. 4. For possible action: Discussion and possible action to select, select with conditions, continue or deny a proposal for the Westwood Park Playground Equipment Upgrade for an amount not to exceed $100,000. If approved the Board may also authorize the Town Manager to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. If this item is either continued or denied, the Board may authorize the Town Manager to solicit additional or new proposals for the Westwood Park Playground Equipment Upgrade with a proposed budget attendant to such solicitation. Appearance by JD Frisby, Town Manager. Mr. Frisby explained how Staff got the submissions and why Staff was asking the Board to deny this and instead seeking additional funds. Mr. Stephans asked questions regarding the money allocated for Gateway Park. He expressed the desire to move some of that money to the park at Westwood as he was not ---PAGE BREAK--- Minden Town Board Minutes December 4, 2019 Page 4 of 5 pleased with the options that were presented. Mr. Bernard expressed the desire for a more natural design as did several other Board Members. Public comment: Mr. Hellwinkel agreed with the Board that Gateway Park did not need improvements from the Town. After thoughtful and intelligent deliberation Driscoll/ Stephans moved and seconded to deny a proposal for the Westwood Park Playground Equipment and authorize the Town Manager to solicit new proposals with a proposed budget amendment. Motion carries unanimously. 5. For possible action: Discussion and possible action to elect the Minden Town Board Chairman for calendar year 2020. Appearance by Roxanne Stangle, Chairman of the Minden Town Board. Mr. Bernard nominated Mr. Stephans. Mr. Stephans accepted the nomination. No other nominations were made. Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson moved and seconded to elect John Stephans as the Minden Town Board Chairman for calendar year 2020. Motion carries unanimously. 6. For possible action: Discussion and possible action to elect the Minden Town Board Vice- Chairman for calendar year 2020. Appearance by Roxanne Stangle, Chairman of the Minden Town Board. Mr. Stephans nominated Susie Jackson. Mrs. Jackson accepted nomination. No other nominations were made. Public comment: None After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded to elect Susie Jackson as the Minden Town Board Vice-Chairman for calendar year 2020. Motion carries unanimously. 7. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby mentioned that Staff is working with finalizing the Seaman Pond acquisition and now working on the Deed. He also offered to answer any questions that the Board may ---PAGE BREAK--- Minden Town Board Minutes December 4, 2019 Page 5 of 5 have. He relayed that the new Accountant will be starting on Monday. Ms. Stangle relayed how happy she is with the Staff and acknowledged all their hard work and appreciates the comradery that they show towards each other. PUBLIC COMMENT: Mr. Turner continued his comments on investments of the public funds. He also cited several quotes regarding socialism. Mr. Pohlman gave public comment on planning and on how the trail system will work with the new projects and he looks forward to the next few years and what is coming. ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 7:41pm.