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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, May 7, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Ryan Russell, Marcie Schurke, Jeff Cady, JD Frisby, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: None APPROVAL OF AGENDA: Thaler/Driscoll moved and seconded approval of the May 7, 2025, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Davis moved and seconded approval of the April 2, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby expressed gratitude to the Minden Club who generously donated $5,000 to the Town for improvements. He also thanked Carson Valley Inn for the donation of cookies to the Westwood Splash Pad opening. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Mr. Walsh gave an update on the Carson Valley Arts Council committee. They are moving forward with a contract to operate the cinema. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the April 2025 financial report including claims paid March 22, 2025, through April 25, 2025, for Fiscal Year 24/25. 2. Approval of a request to close Fourth Street between Esmeralda Avenue and the alley between Esmeralda Avenue and Mono Avenue, and waive the associated fees for a Fundraiser for Rachel Cook, hosted by the Corner Bar, June 8, 2025 from 10:00 am until 3:00 pm. ---PAGE BREAK--- Minden Town Board Minutes May 7, 2025 Page 2 of 5 3. Approval of a request by Mike Schiller for a street closure on August 15, 2025 from 3:00 p.m. to 11:30 p.m. for the Main Street Car Show & Shine event. Approval of this event would include closure of Esmeralda Avenue from Sixth Street to Fourth Street; Mono Avenue from Sixth Street to Fifth Street; Fourth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Esmeralda Avenue; Fifth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Mono Avenue; and Sixth Street between Esmeralda Avenue and Mono Avenue. Driscoll/Thaler moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For Possible Action: Discussion and possible action to accept, accept with conditions, continue or deny a reasonable and responsive bid for the 2025 Pinewood Dr. Rehabilitation Project from Qualcon Contractors Inc. in the amount of $368,545.00. If approved, the Board may also authorize the Town Manager to execute an agreement for the same, in a form acceptable to Town Council, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby discussed the scope of work and the bid process. He offered to answer any questions the board may have. Public comment: None After thoughtful and intelligent deliberation Moss/Davis moved and seconded approval of a reasonable and responsive bid for the 2025 Pinewood Dr. Rehabilitation Project from Qualcon Contractors Inc. in the amount of $368,545.00. If approved, the Board may also authorize the Town Manager to execute an agreement for the same, in a form acceptable to Town Council, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from BrightView in the amount of $71,700.00 for landscaping services in FY 2025/26 & 26/27. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes May 7, 2025 Page 3 of 5 Mr. Frisby gave the background on the item and the process. This is a new company to the Town of Minden. Member Thaler asked about clarification on the maintenance of property that doesn’t belong to the Town, and if this is something that the Town does for the county. He expressed concern with a two year contract. Member Davis echoed the same questions about internal staffing instead of hiring contractors. Member Moss gave clarification on some of the history on why the Town is maintaining certain areas. Vice-Chairman Driscoll mentioned the need to replace some trees along Ironwood. Mr. Cady relayed that tree and plant replacement is a project for this year. Public comment: None After thoughtful and intelligent deliberation, Driscoll/Davis moved and seconded approval of a bid from BrightView in the amount of $71,700.00 for landscaping services in FY 2025/26 & 26/27. Approval includes authorizing the Town Manager to execute an agreement for the same on behalf of the Town. Motion carries unanimously. 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny the Final Town of Minden Capital Improvement Plan for Fiscal Year 2025/2026. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Appearance by Marcie Schurke, Town Senior Accountant and JD Frisby, Town Manager. Ms. Schurke touched on the final CIP and brought up the changes that were requested from the last meeting, which were to add additional funding to the land purchase. She offered to answer any questions the board may have. No questions from the Board Public comment: None After thoughtful and intelligent deliberation Thaler/Moss moved and seconded approval of the Final Town of Minden Capital Improvement Plan for Fiscal Year 2025/2026 as presented. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a Town of Minden Fiscal Year 2025/2026 Final Budget. Appearance by Marcie Schurke, Town Senior Accountant and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes May 7, 2025 Page 4 of 5 Ms. Schurke relayed that the final budget presentation is in the packet and offered to answer any questions the board may have. Member Davis thanked staff for their hard work on the budget this year. Public comment: None After thoughtful and intelligent deliberation, Davis/Thaler moved and seconded approval of TOM2025R-005. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2025R-005, augmenting the FY 2024/2025 budget. Appearance by JD Frisby, Town Manager. Mr. Frisby brought up what the resolution covers and offered to answer any questions the board may have. No questions. Public comment: None After thoughtful and intelligent deliberation, Moss/Thaler moved and seconded approval of Town of Minden Resolution TOM2025R-005, augmenting the FY 2024/2025 budget. Motion carries unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, or modify the 2024-2025 evaluation of the Minden Town Manager and determine a 0-3% merit increase based on performance. Possible action may also include adopting the Town Manager’s priorities and expectations for 2025-2026. Appearance by Ryan Russell, Legal Counsel for the Town of Minden. Mr. Russell went over each of the categories and gave scores. His overall average score is a 4.64 out of 5. Public comment: None Board praised Mr. Frisby and thanked him for his hard work. After thoughtful and intelligent deliberation, Thaler/ moved and seconded approval of the 2024-2025 evaluation of the Minden Town Manager as exceptional, and includes a 3% merit increase. Motion carries unanimously. 7. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes May 7, 2025 Page 5 of 5 Mr. Cady offered to answer any questions the board may have on his report. Mr. Frisby relayed he is ready for the ribbon cutting. Ms. Hamer gave some more information and specifics of the Ribbon Cutting at the new splash pad. Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 6:05 p.m. 4934-1005-8791, v. 1