Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 9, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Rachel Hamer and Marcie Schurke. Chairman Radtke called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Matt Bernard. PUBLIC COMMENT: Mr. Turner gave public comments on items not related to the agenda. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the January 9, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stephans/Stangle moved and seconded approval of the December 5, 2018 Board Meeting minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None CEREMONIAL PRESENTATIONS 1. TOWN OF MINDEN PROCLAMATION NO. 2019P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. Mr. Frisby read the proclamation for the Nevada Cooperative Extension for January being National Radon Month in the Town of Minden and presented the Proclamation to the Nevada Cooperative Extension. The Cooperative Extension thanked the Board for their time and invited the public to the meeting later in the month regarding radon. BOARD MEMBER REPORTS: Mr. Radtke said that there is a need for a representative at the League of Cities and Mr. Bernard said that he would attend. Mr. Stephans said that he was willing to work with Staff during the budget cycle. Mr. Driscoll said he would be happy to be a representative to the Carson Valley Chamber. CONSENT AGENDA: 1. Approval of the November 2018 financial report including claims paid October 26, 2018 through November 22, 2018 for Fiscal Year 18/19. 2. Approval of annexation by Mack Land & Cattle Company for a portion of APN 1320-32-201- 006. Chairman Radtke corrected Consent Item #1 to read as Approval of the December 2018 financial report including claims paid November 29, 2018 through December 27, 2018 for Fiscal Year 18/19. Stephans/Stangle moved and seconded approval of the Consent Agenda item #1 with the changes as specified by Mr. Radtke. Motion carries unanimously. Mr. Bernard recused ---PAGE BREAK--- Minden Town Board Minutes January 9, 2019 Page 2 of 4 himself from Consent item Stephans/Stangle moved to approve Consent Agenda item Motion carries 4-0 with Bernard abstaining. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions or deny a request by the Friends of Dangberg Home Ranch for an antique car show event on August 23rd from 3:00pm to 10:00pm and August 24th from 8:00am to 4:00pm. The request includes a request to waive fees associated with street closures and street closures of Esmeralda Avenue from Third Street to Sixth Street; Fourth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Fifth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Mono Avenue between Fifth Street and Sixth Street. Appearance by Mark Jensen from the Dangberg Home Ranch. Mr. Jensen gave a brief overview of the request and the event. This is the first year this event has come forward to the Board. Ms. Stangle asked for the event to notice the nearby homes and businesses when this is happening so they are aware of the closures. Mr. Bernard expressed concern over parking and access during business hours. Public Comment: None After thoughtful and intelligent deliberation Stephans/Bernard moved to approve a request by the Friends of Dangberg Home Ranch for an antique car show event on August 23rd from 3:00pm to 10:00pm and August 24th from 8:00am to 4:00pm. Approval includes a waiver of fees associated with street closures and street closures of Esmeralda Avenue from Third Street to Sixth Street; Fourth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Fifth Street from the alley between US Hwy 395 and Esmeralda to Mono Avenue; Mono Avenue between Fifth Street and Sixth Street. Motion carried unanimously. 2. For possible action: Discussion and possible action to review and provide direction to Town Staff regarding the specification package prepared for the renovation of the restroom facility for the Minden Park Gazebo restrooms. Appearance by JD Frisby, Town Manager. Mr. Frisby gave an explanation on what Staff is proposing and asked for direction regarding a couple items. Mr. Stephans asked to keep more grass in the park and asked about flush-less urinals. Mr. Bernard and Mr. Radtke agreed about the grass and asked about the budget for the project. Public comment: None Board comments to Staff were to look at not including the sidewalk by the ramp and doing waterless urinals but with a stub out for plumbing just in case. The Board asked JD if he had a good understanding of what they were thinking and he said he was ready to move forward with the comments. 3. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration and possible approval of the ---PAGE BREAK--- Minden Town Board Minutes January 9, 2019 Page 3 of 4 Final Fiscal Year 2019/2020 Town of Minden Budget. Appearance by Marcie Schurke, Accountant Sr. and JD Frisby, Town Manager. Mr. Frisby presented the budget cycle calendar to the Board and offered to answer any questions. Mr. Stephans appreciated the work of staff and the communication. Fellow Board members also agreed that having a schedule was helpful and wished to continue with the presented calendar. Mr. Radtke asked for clarification regarding the CIP. Public comment: None The Board asked if Staff had any questions and they agreed that they knew what the next steps were. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution #2019R-007 augmenting the FY2018/2019 budget. Appearance by Marcie Schurke, Accountant Sr. and JD Frisby, Town Manager. Mr. Frisby said the augment is the roll over from last year and offered to answer any questions. Public comment: None After thoughtful and intelligent deliberation Stephans/Stangle moved and seconded to approve the Town of Minden Resolution #2019R-007 augmenting the FY2018/2019 budget as presented. Motion carried unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the revised CVIC Hall Rental Policy with an effective date to be determined by the Board. Appearance by Rachel Hamer, Administrative Services Manager. Ms. Hamer offered to answer any questions the Board may have on the proposed policy. The Board thanked Staff for looking at the policy and bringing it forward. Public comment: None After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to approve the revised CVIC Hall Rental Policy effective January 9, 2019. Motion carried unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Mr. Cady and Frisby gave an update on various Town functions. The recycling bin will be delivered on Tuesday. Mr. Frisby asked for direction regarding design standards. Mr. Radtke asked the Board to discuss the process for the design standards. Several Board members said that they would like to look at it sooner rather than later and there is the possibility ---PAGE BREAK--- Minden Town Board Minutes January 9, 2019 Page 4 of 4 of looking at the engineering pool to see what the Town might be able to get back to help Staff. The Board discussed putting it out to the pool for assistance and to put together a scope. The discussion was to bring back the results of the SOQ from the pool for the Board to review. Public comment: Mr. Pohlman asked for clarification on what the Town would rather have versus what the County is currently doing. After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to direct Staff to prepare a Statement of Qualification to complete the Town’s guidelines and when a candidate has been selected to bring it back to the Board for review and approval. Motion carried unanimously. PUBLIC COMMENT: Mr. Turner continued his public comment on various items. ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 6:33pm.