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N L V 1) A The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, January 8, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. Board members present: Matt Bernard, Charlie Condron, Roxanne Stangle, John Stephans and Steve Thaler. Staff present: Greg Hill, Jenifer Davidson, Trish Koepnick, Ryan Russell and Bruce Scott. The meeting was called to order at 5:30 p.m. by Chairman Bernard. The Pledge of Allegiance was led by Charlie Condron. Condron/Stephans moved for the approval of the agenda as published. Motion carried unanimously. Mr. Russell recommended that the minutes be amended to specifically reflect that the attachment requested to be put in the minutes under public comment was included solely at the request of the commenter and does not necessarily represent the opinion and/or information of the Town of Minden. Stangle/Thaler moved for approval of the December 2013 minutes as amended. Motion carried unanimously. Acknowledgement of Gifts: Ms. Davidson acknowledged that Tina Fixman contributed her own time and materials for the beautiful planters on Esmeralda last summer. Acknowledgement of service awards: None PUBLIC COMMENT Bill Chernock, representing the Chamber of Commerce, thanked the Town and the Town staff for the help and support with the Parade of Lights, and complimented the Town on winning the best government entry. Bev Giannopulos complimented the Board on the Christmas decorations and wished them the best for the New Year. Sandy Deyo asked for the seating to be placed in front of the Board. He asked for the Board to address access to Zerolene from 395, as well as a problem with the drainage near the elementary school that needs to be resolved. STAFF REPORTS: 1. Public Works: Greg Hill noted that the Well 7 relocation of sewer and water main is complete. The last thing done will be the electrical work. Testing on booster pump stations with all entities involved is being arranged. Work on site for the Buckeye Well should begin by the end of January. 2. Engineering Report: Bruce Scott commended Greg for taking the initiative on the testing of the booster operations. He distributed street conditions index map to be used to calculate street projects. 3. Attorney Report: Ryan Russell said the lease for the firehouse final and approved; NDOT is setting up a meeting concerning funding for Gateway Park. 4. Manager’s Report: Jenifer Davidson reported working on a second grant application related to the Jakes Trailhead. We are planning on setting up county email addresses for each Board member specifically for Town business. 5. Board member committee reports: Policy and Procedure Review- Steve Thaler reported that there are no updates. Event Planning- Roxanne Stangle reported on a very successful holiday weekend and thanked staff and Board members for their help and participation. Citizen’s Advisory Committee- Roxanne Stangle reported there will be a meeting this month. Capital Improvement Plan- Matt Bernard asked for this to be brought to the Board next month. New Development Applications- John Stephans had a meeting with Bently Enterprises; they will be presenting their ideas tonight. This project will give the Town a nice boost; it is very impressive. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2014 Page 2 of 3 Minden Water- Charlie Condron said the water workshop is tentatively scheduled on January 22 from 4-7pm. He encouraged the public to join in; we will start with where we are today to see what steps we want to take. 6. Chairman Report: Mr. Bernard noted the new committee assignments. There will no longer be an assignment to the Capital Improvement Plan; Ms. Stangle will be on Events, Mr. Thaler will be on the Citizen Advisory, Mr. Stephans will be on New Development, and Mr. Condron will be on Water. Mr. Stephans will also be working with Jenifer on the budget. CONSENT AGENDA FOR POSSIBLE ACTION: Condron/Stephans moved for approval of the consent agenda items as presented. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to provide direction to staff regarding a proposal by Bently Enterprises, LLC to redevelop the Minden Mill District, including the Minden Silo Buildings and adjacent parcels. Appearance by Mark Little, Principal with David Herman and Gideon Hillman of Eight Inc. on behalf of Bently Enterprises. Bently representatives gave a conceptual presentation showing their ideas for the distillery and surrounding area. Board discussion involved support for this project and excitement about seeing this come to life; protecting the lease for the Town property, and retaining ownership of Well One by the Town. Ms. Davidson said the agenda item was worded in a manner to allow giving direction to staff to work with Bently Enterprises to consider an appraisal and seek additional information concerning the former maintenance facility site. Bently expressed interest in purchasing everything around the well excluding Well 1, however, they would like dedicated water from Well 1. Public comment: Sandy Deyo felt that the County should join in the support of this, as it would be a boon to them also. Following intelligent and thoughtful deliberation, Stephans/ Thaler directed staff regarding a proposal by Bently Enterprises, LLC to redevelop the Minden Mill District, including the Minden Silo Buildings and adjacent parcels, and that direction to staff is if Town staff receives an offer to purchase the property it is authorized to agree to an appraiser with Bently and allow the appraisal go forward, and any formal offer must come back to the Board for acceptance or denial. Motion carried unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by the Douglas County Community Services Foundation for the Town of Minden to contribute $2,000 of Town funds to decorate the corridors and public spaces of the Douglas County Community Center and “to prominently recognize the Town of Minden” within the center. Appearance by Bob Cook, Chairman of the Douglas County Community Services Foundation. Mr. Cook said the Foundation intends to furnish the Community Center with historical pictures of the valley. They asked for the Town to be the selector of Minden photos and bear the framing and matting costs; they asked for the Town to approve the concept tonight and determine specifically how much and to what extent they would pay later. Board discussion included appreciation that it is a true community center, hesitation on agreeing to a project that has no dollar amount, and having control over what amount will be contributed in the budget process. Public comment: Bev Giannopulos suggested using shadow boxes that could have the pictures changed out. Debra Lang asked the Board to support getting those pictures up. ---PAGE BREAK--- Minden Town Board Minutes January 8, 2014 Page 3 of 3 Following intelligent and thoughtful deliberation, Condron/Thaler moved to approve a request by the Douglas County Community Services Foundation for the Town of Minden to contribute an amount not to exceed $2,000 of Town funds to decorate the corridors and public spaces of the Douglas County Community Center and to prominently recognize the Town of Minden within the center. Motion carried 4-1 with Stephans voting no. 3. For possible action: Discussion and possible action to adopt Joint Resolution 2014R-004 between Douglas County and the Towns of Gardnerville and Minden regarding confirmation of the principles and key concepts for the Valley Vision Plan and to commit to the identification of funds for its implementation as appropriate. Appearance by Lisa Granahan, Douglas County Economic Vitality Manager, and Jenifer Davidson, Minden Town Manager. Ms. Granahan gave a background of the Valley Vision project. The adoption of the Resolution request tonight would commit to the tenets of the resolution and establish ongoing funding, based on set priorities. Board discussion included the need to complete a process that we had already approved, showing a collective vision and moving forward with partnership. Steve Mokrohisky expressed excitement about partnership with the Towns and the public sector; the approval of this resolution will send a message that public agencies are working together and putting money where the mouth is. Public comment: Bob Pohlman felt opined that the Board should not consider this plan. Debra Lang asked for Hwy 88 to be corrected to State Hwy 88, as this is recognized by GPS. Following intelligent and thoughtful deliberation, Thaler/Stephans moved to adopt Joint Resolution 2014R-004 between Douglas County and the Towns of Gardnerville and Minden regarding confirmation of the principles and key concepts for the Valley Vision Plan and to commit to the identification of funds for its implementation as appropriate. Motion carried unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to select a Gateway Center final site improvement plan or provide direction to Town Staff on the proposed final alternative prepared by Minden Staff for the portion of the property in the Nevada Department of Transportation (NDOT) right-of-way. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson said this is the final plan; it leaves options for add-ons that can be based on budgeting requirements. Board discussion included possible changes and additions to the plan, the need to be sure that nothing hinders the view of the shopping center, and duplication of flags in the vicinity. It was noted that this is the plan that was backed by the Citizens Advisory Committee. Public comment: Sandy Deyo said that he liked the plan but has concerns with the deciduous trees. Debra Lang hoped that the new monument sign would not be blocked Following intelligent and thoughtful deliberation, Condron/Stangle moved to select a Gateway Center final site improvement plan for the portion of the property in the Nevada Department of Transportation (NDOT) right-of-way. Motion carried unanimously. PUBLIC COMMENT: None REQUEST FOR AGENDA ITEMS: None Ms. Stangle moved for adjournment at 7:59 p.m.